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September 5, 2018 Minutes

September 5, 2018 Minutes

 

Granger Parks and Rec Board Meeting, Wednesday September 5, 2018

  1. General Agenda Items:

Call to Order: Carla Drennen called to order at 7:05pm

Roll Call: Present – Carla Drennen, Jeri Wendzel, Jennifer Kopp, Ryan Castro, Erik Smith

Members of Public – Jennifer Harned (Parks and Rec Director), Brad Feick

Approval of the Agenda  Jeri Motions, Jenn 2nds

Approval of August 1, 2018 Minutes: Jenn motions, Jeri 2nds

Public Forum- None

 

  1. Board Discussion Items
  2. New Board Introductions: We are welcoming two new members to our team this month, Erik Smith and Ryan Castro. Erik has been a resident of Granger for 6 years and is heavily involved in coaching. Ryan has been living here for 10 years and is a dedicated soccer coach.
  3. Director Report:
  4. Beggar’s Night: We will continue to have Beggar’s Night on October 30th in order to keep it consistent with previous years and clear up some questions. This should help us clear up confusion on timing in upcoming years.
  5. Business Experience: David Combs, a High School Business Teacher, is offering a new class called Business Experience. This class will provide connections between students and local businesses in order for students to gain experience and knowledge in the business world. Jennifer has recommended a few projects for some of the students to do. We also discussed that this may be a good opportunity for getting help with organizing soccer.

III. Assumption Church Donation: Assumption Church has asked for us to donate to their fundraiser. In order to benefit the Community Center in the best way possible, Jennifer recommends that we donate a future rental that they could use for the fundraiser.

  • Jeri motions to approve donations
  • Erik seconds.
  1. Fall Workshop: Jennifer will attend the Fall workshop in Fort Dodge on Monday and Tuesday, Sep. 10-11th. She will gain useful knowledge from the directors of surrounding communities.
  2. Playground Inspection Interview: The three primary areas that were checked to be sure we are ADA compliant were: accessible pathways to play areas, safety surfaces installed, and playground equipment configuration. One of the largest concerns is the sand and lack of pathways. We also have a high amount of elevated playgrounds and only one ground level. Since, we have 5 elevated playgrounds, it is required that we have two ground level playgrounds as well. Jennifer is talking with the inspector to see which further actions need to take place.
  3. Playground Maintenance Course: Both Jennifer and Brad will be attending a local education course to further their knowledge of playground maintenance. This will help them to know what we are looking for in terms of being ADA compliant. It is September 19-20th in Pleasant Hill.
  • Jeri motions to send them
  • Carla seconds.

VII. Shirt Sponsorship: In order to increase revenue, we believe having local business sponsor shirts will be a useful step. Granger Nursing Home would like to purchase the basketball shirts for this years league. Their only requirement is that we have their logo on the back of the t-shirts.

  • Jeri motions to approve shirt sponsorship
  • Erik seconds

VIII. Winter/Spring Planning: Our new program guide should be going to the printer on September 14th. We are going to distribute the program guide to students at both Elementary Schools.

  1. Advertising for Program Guide: For the program guide, Janning Chiropractic paid $250 for a full page add. We are going to open this up to other businesses with the prices of $150 for a half page and $250 for a full page. If we have a high volume of interest, we will explore further pricing options.
  • Jeri motions to approve advertising
  • Jenn seconds
  • All vote ayes
  1. Adult Programming: As we had some issues with players lack of integrity this past volleyball season, we are going to look into having someone at each adult program to ref our games. Hopefully this preventive action will prevent future problems.
  2. CCRA/Parks: Currently, out of our 2018/2019 fiscal budget, Parks is 16% spent, and the Community Center is 6% spent.
  3. Grants Update:
    1. Trails: The grant that the Trails Committee applied for on the recommendation of Jennifer was approved.
      1. With it we are getting a Hub which will be a central area that will branch out
      2. Once we are done creating the hub, we will have a Pancake Breakfast Fundraiser
        1. This fundraiser money will be used for signs, bike racks, etc.

 

III. Board Action:

  1. Voting for Chair
    1. Jeri
      1. Erik motioned; Jenn seconded.
      2. Voted; all ayes from board
      3. Ryan abstained from the vote
  2. Voting for Secretary
    1. Jenn
      1. Erik motioned; Jeri seconded
      2. Voted; all ayes from board.

 

  1. Old Business: None

 

V.New Business: Next meeting will be Wednesday, October 3rd, 2018 at 7PM

 

VI Adjournment: All Ayes to Adjourn

Jeri motions, Jenn seconds, meeting adjourned at 8:51pm

 

Submitted by Jennifer Kopp, New Secretary