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Granger City Council Meeting Minutes 5/9/2018

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Mayor Tony James opened the Public Hearing on amendment to FY 2017-2018 Granger City Budget at 7 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no oral or written comments, the public hearing was closed at 7 p.m.

Mayor James opened the regular City Council meeting at 7 p.m.

Roll Call:  Present:  Backous, Bermel, Bice, Saak, Schutt

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Police Report – From 4/9/18 to 5/6/18 reported 2 parking issues, 1 theft, 4 citizen arrests, 2 suspicious persons, 3 alarm calls, 3 traffic controls, 5 ambulance, 3 fire, 1 dog bite, 1 accident, 1 arrest warrant check, 4 animal calls, 3 motorist assists, 1 vehicle check, 1 theft, 1 criminal mischief, 1 trespass, 1 neighbor dispute, 1 storm watch, 1 reckless driver, 1 compression brake enforcement, 6 citations, 10 warnings and 9 other agency assists.  Part-time police officer, Chris Knouse works about 20 hours a week at Granger and works in Madrid as well.  He has been working the nights when someone is not on duty to have coverage for 7 days during the week.  Knouse has been in law enforcement for over 30 years.

Fire/EMS April Report shows there were 16 EMS calls, 3 motor vehicle accidents, 3 fires and 3 mutual aids.  Action to approve receiving and UTV from Struthers Brothers and an enclosed trailer from the EMS Auxiliary was approved by Bice, seconded by Schutt.  The UTV will be leased for 11 months each year and then renewed at no cost to the City except to insure.  It will be used for grass fires and brush fires or hauling water.  The enclosed trailer will be equipped with a water pump which will cost $3-$500.  The lease agreement will need to be signed by the Mayor.  Feick mentioned the fuel issues with the ambulance with repairs of about $700.

Public Works Report – Public Works Director Jarrod Sturtz mentioned they have fixed one filter last week with the new media put in, and they will fill it with water and shock it with sodium permanganate and chlorine and then have it tested for bacteria.  The bad news is that all the materials have not been shipped, only enough was shipped to fix one filter.  Sturtz mentioned they are going to shut down filters one and two completely and run off of the good filter until the material arrives and they have fixed the other two.  Sturtz mentioned he should be receiving the material in the next couple of weeks.  Once all the filters have been replaced with the new media, he will flush the system.

Parks & Recreation Report – Jennifer Harned mentioned the mother/daughter tea party event was held on Saturday May 5th and was a success.  Twelve mothers and daughters attended as well as a special visit from Princess Cinderella.  The first will workshop was hosted with Letsch Law Firm from Grimes with 8 participants registered.  Champ soccer ended in April with another successful session as well as rounded minds tumbling.  Both will return next year.  Swim lesson partnership with Perry for June are nearly at capacity with two openings left.  The July session is over half full as well.  The first sand volleyball league will begin this summer leading up to Granger Days.  Little league is in full swing.  Evaluation of the field usage policy will be done at the end of the session to see where improvement is needed.  Summer bam bam and soccer registration closes in June.  Rebekka Maas and Harned are working with two different playground design companies to design a future inclusive playground project.  Harned hopes to have the design completed in June.  After this is done, the next step is to discuss with variety club on their involvement in the project.  The community center is being rented every weekend in the month of May with graduation parties and June has weddings and events on the calendar as well.  A & W Electrical will be fixing the circuit to the scoreboard and the outlet behind the backstop at Centennial Park.  Harned also mentioned the clock is not working again at Centennial Park.  They will not be fixing it at this time, but are looking into other options at this time.  Sturtz was going to call the company that fixed it since the motor is only 6 months old.

Mike Greif request to extend health/dental insurance with the City with premium to be reimbursed.  Iowa Code Section 509A.13 states that a governing body, a county board of supervisors, or a city council has procured for its employees accident, health, or hospitalization insurance, or a medical service plan, or has contracted with a health maintenance organization authorized to do business in this state, the governing body, county board of supervisors, or city council shall allow its employees who retired before attaining sixty-five years of age to continue participation in the group plan or under the group contract at the employee’s own expense until the employee attains sixty-five years of age.  Saak made motion to approve the request for Mike Greif to extend his health/dental insurance with the City with the premium to reimbursed, seconded by Backous.  All Ayes.

Kidsave Coordinator, John Erikson, mentioned that there will be a Kidsave Cookout on Saturday, June 9th at the Granger Community Center from 4-9 p.m.  This family friendly event will have live music, silent auction, lawn games, bouncy houses, magician, acrobatics, food and drinks.  Tickets are $25 per person or a cap of $50 for families and they can be purchased at www.Kidsave.org.  Kidsave is an organization that finds homes for older children in need of permanent families.  Action to approve free community center half day rental as a silent auction item at the Kidsave Cookout Event, was approved by Backous, seconded by Bermel.  All Ayes.

Granger Trails Committee – Sarah Watts mentioned that Granger was one of 10 communities chosen to participate in the 2017 Iowa Living Roadways Community Visioning project.  Community Visioning is funded by the Iowa Department of Transportation and led by Trees Forever and Iowa State University Extension and Outreach.  Fifteen residents served on the Granger Community Visioning steering committee.  Fifty-eight residents attended the Granger’s transportation assets and barriers focus groups.  Two hundred and four residents completed a transportation behaviors and needs survey.  The goals are to improve pedestrian safety at highway crossing, develop local trail system, enhance regional trail connectivity and enhance community identity and character.  The proposed projects are to create various multi-use paths throughout the community, connect trails to regional destinations such as Jester Park, Polk City, Grimes, etc., install a pedestrian bridge to provide connectivity between parks on each side of Oxley Creek and add a trail hub to function as the heart of Granger’s park land, enhance downtown with decorative wheel monument and guardrails and fencing and add planters, trees and streetlights along Main and Broadway Streets.  Add a trail hub along Sycamore with enhancements such as a Granger welcome sign, wayfinding and planters.  Add highway crossing such colored concrete, raised medians or signage on Highway 141.  For more information visit http://www.communityvisioning.org/granger/.  The first initial project would be included with the 2018 Sidewalk Project to add a pedestrian bridge and connect the sidewalk from the parks on each side of Oxley Creek.  Action to approve the Granger Trails Committee to apply for the Wellmark Grant which is a matching grant for $25,000 which is due June 8th to be signed by the Mayor was approved by Bice, seconded by Bermel.  The grant would then be used to add the trail hub that would function as the heart of Granger’s park land.  The Granger Trails Committee meets the 1st Wednesday of each month at the community center from 6-8 p.m.

Grandwood Education Center – The Plan and Zoning Commission recommended approval of the Site Plan (including a storm water drainage report, together with a landscaping plan, grading plan and utility plan) as submitted to compliance with the recommendations and cautions from the City Engineer.  The Plan and Zoning Commission has recommended that the Council approve the material for the proposed building with color matching recessed exposed fasteners pursuant to Section 158.08 (5) of the Code of Ordinances which permits the Council, in its sole discretion and after receiving a recommendation from the Plan and Zoning Commission, to approve additional primary materials on a case-by-case basis, provided that such materials exhibit the structural strength and permanency desired, contain sufficient architectural relief, and do not detract from the desired aesthetic character of the building and surrounding area and the Commission recommended approval of the Architectural Plan as provided in the foregoing clauses.  Action on Resolution 2018-11 – approving Site Plan was approved by Bice, seconded by Schutt.  All Ayes.  Action on Resolution 2018-12 – approving Architectural Plan using alternate material recommended by Plan and Zoning Commission was approved by Bice, seconded by Saak.  All Ayes.

Urban Renewal Area Amendment (and Development Agreement) – portion of Ironwood Estates.  Action to approve Engagement Letter with Ahlers & Cooney, P.C. to be signed by the Mayor was approved by Backous, seconded by Saak.  All Ayes.  Action to authorize City Engineer to proceed with preparation of Amendment of Plan was approved by Bice, seconded by Bermel.  All Ayes.

Ironwood Estates Plat 3 – Action to approve revision to Final Plat to change bi-attached lots to single lots rather than half lots was approved by Schutt, seconded by Bice.  All Ayes.

2018 Sidewalk Improvements Project – Engineer Veenstra mentioned the project does not include the installation of the pedestrian bridge that would cross Oxley Creek as part of the Granger Trails project proposal.  The bridge is 60 feet long and the floodplain is wider than that so we will need to go through the process of getting a permit.  The process in getting permit may take a while but the bridge will probably be installed by a different company than who is constructing the sidewalk project, so we do not foresee any delay in the sidewalk construction.  The estimated sidewalk project cost is $188,000 excluding the pedestrian bridge.  Before we can go out for bids for the sidewalk project, the Council needs to decide if we are allowing property owners to construct their own sidewalk according the plan in lieu of being assessed.  If someone wants to do this, then we need to pull that portion out of the project.  The City Attorney Ralph Brown would need to establish terms and conditions in an agreement to be sent to the property owners with a deadline to submit to the City to decide if they want to construct their own sidewalk.  The Council decided that the grading will be undertaken by the City’s contractor.  The sidewalk construction can only be undertaken by the homeowner and not by a third party.  In the event the homeowner fails to install the sidewalk within the 21 day period and the City contractor has not installed the sidewalk by that date the City can require the City contractor to install the sidewalk at the unit price in the contract.  The property owner will be assessed the normal amount in this instance.  In the event the City determines that the sidewalk constructed by the homeowner is deficient, defective, or in any way does not comply with the City’s specifications, the City Engineer may require the homeowner to remediate the sidewalk construction to the City’s satisfaction within a reasonable time.  A couple of homeowners present are interested in constructing their own sidewalk but all property owners affected in the project will be offered the opportunity as well.

2017 Sidewalk Improvement Project – Engineer Veenstra mentioned the contractor is still working on the cleanup list not associated with the replacement of the sidewalk, primarily grading, seeding and removal of erosion control devices, would be completed under the contract and, if not completed, would be considered a defect subject to the provisions of the maintenance bond.  The Council would like Veenstra to ask Holzworth Construction to agree to replace the 120 feet of sidewalk.  The City would withhold payment for the value of the replacement until the work is completed.

Beneventi Chevrolet request for voluntary annexation which would result in a net gain of taxable land to the City of Granger of 1.36 acres and voluntary severing of property was approved by Bermel, seconded by Saak.  All Ayes. Engineer Veenstra mentioned there will be a FEMA meeting at City Hall on May 22nd at 10 a.m.

Council member Schutt mentioned the Twin Eagles sign in front of his house is covered with bushes, etc. and he would like to take care of it himself and put in flowers to clean it up.  Schutt mentioned at the MLA meeting they were talking about how to make your City look better and with the new developments going in and not a lot of trees that the thought was we could promote residents to put in a tree and bring in a receipt and the City would reimburse a percentage back to the resident.  Sturtz mentioned that a lot of the developers are now required to put in trees, as in his development of Ironwood Estates as an example.  The follow-up on engine braking on Highway 17/Twin Eagles – Attorney Ralph Brown mentioned there are signs on Highway 17 and the City has Ordinance No. 238 on prohibiting engine compression braking and the police have started to enforce it.  Mayor Tony James mentioned he has a fax number and another address to try to reach out to Mr. Pennington but other than that he would plan to put everything together that he has so far and report at the June Council meeting.  He also tried to reach out to Beneventi with no luck but will keep trying.

Action on Resolution 2018-14 – approving amendment to FY 2017-2018 Granger City Budget was approved by Schutt, seconded by Bermel.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bermel.  All Ayes.

Schutt made motion to approve bills for payment, seconded by Bermel.  All Ayes.

Mayor James mentioned there will be a community forum at the community center on Thursday, June 7th from 6-8 p.m.  He talked about the MLA academy that Saak, Schutt and he attended and that Part 3 of the academy was the most informative of the three.  They talked about economic development, nuisance abatement, community branding and capital improvement plans.  One thing he took away from the meeting is the nuisance and sidewalk cleanups to get a better curb appeal in your community.  Mayor James will take a closer look at our ordinances and see what we have for possibilities and potential and the legal ramifications.  Ralph Brown mentioned the City currently has letters for mowing, junk vehicles, etc. that we can send for cleanup.  Mayor James mentioned for economic development he reached out to Mr. Beneventi and will be reaching out the Bob and Jane Sturgeon that own land East of town.  The MLA academy mentioned listing properties on the City website that are available for sale and for how much.  He also mentioned he has been in contact with someone he knows from Northland Securities which help with budgeting, bonds, etc. and that he would get some information out to the Council to review.

 

Meeting adjourned at 9:46 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

MAY 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems ShadowProtect SPX Desktop Edition license renewal for Police Dept.  $         40.00
 Access Systems Leasing  Copier Lease + Usage  $    1,071.72
 Access Systems Leasing  Server Lease + IT Services  $       625.74
 AccuJet LLC  Clean Filter at Water Plant  $    1,555.95
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       333.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       264.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       228.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       315.00
 Ahlers & Cooney PC  Review Oxley Creek Improvements File  $       588.00
 Banleaco  Folder/Inserter Lease  $       154.22
 Barnes & Noble  Books/EGC Cert  $         71.98
 Barnes & Noble  Books  $         33.20
 Barnes & Noble  DVDs  $         49.99
 Barnes & Noble  Books  $         42.39
 Barnes & Noble  Books/DVDs  $         50.58
 Barnes & Noble  Books  $         26.09
 Barnes & Noble  Books/DVDs  $         58.57
 Barnes & Noble  Books  $         22.38
 Barnes & Noble  Books  $         39.95
 Barnes & Noble  Legos/EGC Cert  $       124.75
 Beneventi Chevrolet  Fuel Filter Replacement  $       244.52
 Beneventi Chevrolet  Police Car Repair  $    5,520.82
 BlackBurn Mfg. Co.  Pesticide Flags/New Screen  $       109.67
 Bomgaars  Adjustable Wrench  $         17.98
 Bound Tree Medical  Gauze Pads/Curaplex Alcohol Pads/Gloves/Curaplex Cold Packs/Hazardous Waste Bag  $       175.25
 Bricks 4 Kidz  Instructor Payment  $       113.05
 Brown, Fagen & Rouse  Legal Services for May 2018  $    2,475.00
 Burns, Brandon  Cell Phone Reimbursement  $         35.00
 Casey’s General Stores  Fuel  $    1,328.99
 Capital City Equipment Co.  Pin Flex/Tooth for Bucket/O’Ring/Coupler  $       105.61
 Capital City Equipment Co.  Oil Filters/Fuel Filters  $       362.01
 Capital City Equipment Co.  Skidloader Repair  $    2,637.35
 Central Iowa Distributing  Trash Bags/Soap/Dispensers  $       125.80
 Culligan Water of Adel  Bottled Water + Cooler Rental  $         23.55
 D & K Products  Fertilizer/RTU  $    1,478.50
 Dallas County Treasurer  Library Building Property Tax  $       973.00
 Data Technologies, Inc.  Utility Billing E-Bills Module  $       942.50
 Demco  Posters/Bookmarks/Stickers/Coloring/Book Bag/Backpack/T-shirts/Window Clings/Notepad  $       185.26
 Demco  Bluetooth Speaker  $         72.94
 Demco  Posters/Bookmarks  $         31.92
 Emergency Apparatus Maintenance  E271 Pump Test/T276 Pump Test  $    1,576.74
 Feick, Brad  Cell Phone Reimbursement  $         35.00
 Fire Recovery EMS  April Billing  $       339.60
 G & L Clothing  Clothing – Feick  $       127.50
 Galls  Shirts – Chief Owen  $       117.00
 Grimes Tire & Auto Center Inc.  Tire Alignment on Police 2013 Ford SUV  $       250.04
 Hach  Alkaline/Pan Ind Solution/Ascorbic Acid/Ferrover Iron Reagent  $       257.29
 Harned, Jennifer  Cell Phone Reimbursement  $         35.00
 Harney, Tim  Storage Facility Rental on Unit #6 – 7/1/18 – 12/31/18  $    1,650.00
 Hawkins Inc.  Chlorine/Sodium Permanganate  $    1,208.68
 Heartland Flags  American Flags  $         80.00
 Iowa Prison Industries  Speed Limit Sign  $         61.60
 ISU Treasurer’s Office  FSTB WFS  $       580.00
 Javaux, Nancy  CHAMP Instructor Payment  $       306.00
 Javaux, Nancy  CHAMP Instructor Payment  $       204.00
 Javaux, Nancy  CHAMP Instructor Payment  $       204.00
 Keystone Labs  Water Tests  $         28.00
 Keystone Labs  Water Tests  $         31.00
 Logan Contractors Supply, Inc.  Spring/Fall Pothole Patch  $       378.00
 Mosquito Control of Iowa  2017 Mosquito Control  $    4,030.00
 Mullins, Aaron  Cell Phone Reimbursement  $         35.00
 Office Depot  Ink/Toner/Cups  $       127.22
 Office Depot  Copy Paper/Envelopes/Flyer Paper/Brochure Paper/Astro Paper  $       107.80
 Phonesavanh, Vone  Yoga Instructor Payment  $       171.50
 Physio-Control Inc.  Annual Maintenance FY19  $    1,632.96
 Plumb Supply Co.  Purple Primer/IPS Clear Cement  $         25.93
 Polk County Public Works  Routine Maintenance NW 110th Ave.  $       517.00
 Praxair  Oxygen  $       229.05
 Purchase Power  Postage  $       400.00
 Quick Oil Co.  Fuel Tank  $       526.10
 Quick Oil Co.  Fuel for Generator  $       977.26
 Quick Oil Co.  Fuel for Generator  $       319.38
 Racom  EDACS Access  $       470.00
 Sam’s Club  Batteries/Cleaning Supplies/Labels  $       227.71
 Sandry Fire Supply  Fusion Gloves  $       247.47
 Sandry Fire Supply  Coat/Pants  $    5,951.51
 Schneider Graphics Inc.  Decals for Police Car  $       435.12
 Sherwin Williams Co.  White Traffic Pant  $       207.60
 Simply You Photography  Tumbling Action Photos  $         65.00
 Simply You Photography  CHAMP Action Photos  $         65.00
 State Hygienic Laboratory  Water Tests  $         26.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $         35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         14.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $       147.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         42.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $       343.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $         35.00
 UPS  UPS Shipping Charges  $         52.98
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $       351.00
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $       329.02
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2017  $       216.44
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $  12,786.60
 Veenstra & Kimm, Inc.  Engineering Services for Highway 17 Traffic Study  $         60.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $       274.41
 Veenstra & Kimm, Inc.  Building Permit Fees for March 2018  $       680.00
 Verizon Wireless  Cell Phone Charges  $         87.43
 Walter’s Sanitary Service, Inc.  Residential Garbage Reimbursement 3/1/18-3/31/18  $    7,212.40
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $         62.33
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $         86.08
 Woman’s Day  Library Magazine Subscription  $           8.48
 TOTAL  $  69,742.96
EXPENSE TOTALS PER FUND
General Fund  $  58,163.58
Road Use Tax Fund  $    4,786.15
Water Fund  $    3,887.31
Sewer Fund  $    2,905.92
TOTAL  $  69,742.96
REVENUE TOTALS PER FUND
General Fund  $263,722.86
Road Use Tax Fund  $    6,059.72
Employee Benefits Fund  $  46,347.48
Emergency Fund  $    6,512.64
TIF Fund  $  46,860.29
Debt Service Fund  $142,432.51
Water Fund  $  20,369.21
Sewer Fund  $  39,645.75
TOTAL  $571,950.46