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Granger City Council Meeting Minutes 4/11/2018

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City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

 

Roll Call:  Present:  Bermel, Backous, Saak, Schutt, Bice

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Police Report – From 3/8/18-4/8/18 reported 3 911 hang up calls, 1 officer requesting assistance, 2 accidents, 3 ambulance calls, 2 fires, 3 careless drivers, 2 suspicious vehicles, 1 suspicious person, 1 criminal mischief, 3 animal complaints, 1 civil standby, 2 driver going wrong way on Hwy 141, 3 citizen assists, 1 harassment (arrest warrant obtained), 1 administer alcohol test to student during school hours, 1 theft, 1 gas drive off, 1 parking complaint, hit and run, 6 citations, 7 warnings and 6 other agency assists.  Action to approve hiring Chris Knouse as a part-time police officer effective immediately was approved by Backous, seconded by Saak.  All Ayes.

Fire/EMS March Report shows there were 8 EMS calls, 6 fires and 2 mutual aids.  There will be a pancake breakfast on Saturday, April 21st at the Granger Community Center from 8-11 a.m.

Public Works Report – The rest of the water filter/media parts are arriving tomorrow with work to begin on replacing them in a couple of weeks.

Parks & Recreation Report – Jennifer Harned mentioned Bricks 4 Kidz is running on Tuesdays after school and has continued to be successful with 11 students registered.  Easter Egg Hunt was hosted by the Parks & Recreation along with Stone Bridge Church.  The nursing home has decided to not do one this year.  We moved it indoors at the Woodward-Granger Elementary School gym.  Harned received the Delta Dental of Iowa Grant for replacing the water fountain at the community center.  This has been updated and includes a new water fountain system with a bottle filling station.  Using a bottle filling station reduces plastic bottle waste and provides filter water through the water fountain.  Parks & Recreation did not receive the grants for Paint Iowa or Dallas County Foundation this year.  Both organizations received double the entries than last year.  To use the space more efficiently for summer camps, Brad Feick can remove the wall between the small meeting room and small kitchenette room for less than $500.  The project would take place before the camp starts in June.  Action to approve removal of meeting room wall at the community center was approved by Saak, seconded by Bice.  All Ayes.  Programming is open as of April 1st and programming is filling up.  New classes and programs were added such as STEM event hosted by Foth Company in Johnston, a second swim lesson session, turbo kick adult fitness classes, kids hairstyling class, will workshop and sand volleyball.  Janning Family Chiropractic paid $250 for a full page advertisement in the summer/fall catalog.

2018 Sidewalk Improvements Project – Engineer Veenstra discussed the preliminary plans.  The right-of-way of State Street east of the intersection with Kennedy Blvd. is 33 feet on the north side of the centerline of State Street.  The pavement extends 11 to 12 feet north of the centerline, leaving a distance of 18 to 19 feet from the edge of the pavement to the property line.  The right-of-way of Kennedy Blvd. northwesterly of the intersection with State Street is 50 feet in width.  The pavement of Kennedy Blvd. extends 11 to 12 feet northeasterly from the centerline.  The distance from the edge of the pavement to the right-of-way line is 38 to 39 feet.  For the vast majority of the distance along State Street and Kennedy Blvd. the ground slopes from the edge of the pavement to a drainage swale or ditch located in the northern part of the right-of-way.  To construct the sidewalk along State Street it is necessary to accommodate the sidewalk and the drainage ditch in the right-of-way.  The goal is to keep the sidewalk separated from the edge of the pavement for safety reasons.  If the sidewalk is constructed at the normal location 1 foot from the right-of-way line it would be necessary to relocate the drainage ditch to the south and west.  The location of the sidewalk adjacent to the right-of-way would require fairly extensive grading modifications to accommodate the sidewalk location.  The other location is to place the sidewalk on the street side of the drainage ditch.  This location would place the sidewalk closer to the street.  At the intersection of State and Kennedy with the wide right-of-way and along Kennedy Blvd. this location closer to the street is less disruptive to the property owner’s use of the property.  Based on the pros and cons of locating the sidewalk at its normal location adjacent to the right-of-way and at the location between the edge of the street and the drainage ditch, V & K recommends locating the sidewalk between the street pavement and edge of the drainage ditch.  Along State Street it appears the best location for the sidewalk is starting 20 feet north of the centerline of State Street.  This location is about 9 feet north of the edge of the pavement.  A 5 foot wide sidewalk would extend 25 feet from the centerline of the street.  With this location there is a distance of 8 feet north of the sidewalk to accommodate the ditch.  Because the sidewalk is relatively shallow it appears the sidewalk can be accommodated in this area with some slight steepening of the grade.  For most of the sidewalk along State Street and Kennedy Blvd. locating the sidewalk starting 20 feet from the centerline of the street can be accomplished with minimal impact on the drainage.  However, along the north side of State Street from Sycamore Street west approximately 400 to 450 feet the granular shoulder along the north side of State Street creates an issue with addressing the drainage.  For this distance sloping the shoulder to drain over the sidewalk to the ditch area will be challenging.  For this area there are two alternatives that could be considered.  The first alternative is to construct a curb along the north side of State Street and eliminate the granular shoulder area.  With the curb all of the drainage from State Street would flow easterly toward the intake at Sycamore Street.  The option of a new curb eliminates almost all of the drainage across the sidewalk and facilitates the location of the sidewalk.  However, constructing a curb along the north side of State Street will be a significant change from the current condition with no curb and a granular shoulder.  The other alternative is to reshape the shoulder area to create a small swale about 4 to 6 inches deep.  This swale would be located about midway between the edge of the pavement and the sidewalk.  This shallow swale would intercept the runoff from the street and convey it easterly to the intake at Sycamore Street.  The small swale works very well, except at the street and driveway crossings.  It would be necessary to carry the small swale through the street or driveway.  This means the street or driveway will have a 4 to 6 inch dip located 4 to 5 feet north of the edge of State Street.  This dip would not be considered significant and would be drivable at low speeds.  This type of dip would be similar to the dip often seen in urban street sections where the gutter section is carried through an intersection and creates a clearly definable dip in the pavement.  Either of these two alternatives would appear to be preferable to draining the street and should area over the sidewalk to the ditch approximately 400 feet west of Sycamore Street.  For the balance of the sidewalk project it appears the shoulder and area between the street and sidewalk can be graded to direct the drainage to the ditch without the need for a curb or swale between the street and sidewalk.  Along Kennedy Blvd. with the 50 foot right-of-way the sidewalk would terminate 25 feet from the centerline of the street leaving a 25 foot area to accommodate the ditch along Sycamore Street.  Along Kennedy Blvd. it would be possible to move the sidewalk farther away from the street.  However, the existing grading better accommodates the sidewalk at an 8 to 9 foot separation.  Moving the sidewalk farther away from Kennedy Blvd. creates more significant grading issues.  At the northwest corner of the intersection of State Street and Kennedy Blvd. the right-of-way extends well beyond 50 feet.  The current design maintains the same separation of 8 to 9 feet to the edge of the sidewalk.  Although a greater separation is possible there appear to be no identifiable advantages to moving the sidewalk farther from the street given the location of the sidewalk along both State Street and Kennedy Blvd.  For streets with a speed limit of 25 MPH to 30 MPH the preferred separation from the street to the sidewalk is 10 feet.  However, separations of 8 to 10 feet are considered satisfactory as they create sufficient separation to minimize perceived conflicts between vehicles and pedestrians.  The almost 9 foot separation along State Street and Kennedy Blvd. would fall well within this acceptable range for separation.  There are a small number of areas where the drainage does not slope distinctly away from the street toward the ditch.  There are a few areas where the water appears to slope toward the street and then run along the street before it flows away from the street to the ditch.  How the sidewalk will be graded in these areas will be adjusted in the field during construction.  The goal is to avoid as many areas as possible where the sidewalk would need to slope toward the street.  However, there may be a few areas where that is necessary due to the ground elevation along the street in relationship to the location of the sidewalk.  The reason we are constructing 5 foot sidewalks is because of the changes to the American Disability Act (ADA).   They require if you have 4 foot sidewalks you have to have passing areas where if someone is in a wheelchair you have to have pads that they can pass along the sidewalk.  If we go with 5 foot sidewalks then we do not need those passing areas.  Resident Don Tuel asked about truncated domes and if the property owner would be responsible for replacing if damaged or if the City would replace at their cost.  The property owner would be responsible for snow removal but the City would be responsible for replacing if damaged since the cost is minimal.  Resident Don Tuel would like to pour his own sidewalk since he has the equipment and he will work on the contractor’s timeline.  If the Council decides to let property owners do this, then this will have to be taken out of the project before it goes out to bid.  Council will make this decision at the May Council meeting.

Action on Resolution 2018-1 – with respect to the adoption of Resolution of Necessity was approved by Bice, seconded by Bermel.  All Ayes.

Ironwood Estates Plat 3 – Engineer Veenstra mentioned he has rec’d the revised final plat and construction plans and haven’t had a chance to review yet however the comments made earlier by Veenstra were reviewed and corrected.  The developer has requested that the Council consider approval of an urban renewal area incorporating a portion of Ironwood Estates Plat 3 and entering into a TIF reimbursement agreement.

Action on Resolution 2018-8 – approving Construction Plans for Ironwood Estates Plat 3 was approved by Bermel, seconded by Schutt.  All Ayes.

Action on Resolution 2018-9 – approving Final Plat of Ironwood Estates Plat 3, subject to the City Clerk holding this Resolution in safekeeping until such time as the City Engineer, City Attorney and City Clerk have collectively certified in writing that all public improvements have been satisfactorily completed, all surety and maintenance bonds have been posted in satisfactory form, that all platting documents have been submitted in satisfactory form, that the water fee of $250 and sewer fee of $250 for each lot has been paid, any required sidewalk agreement has been filed by the developer, and the Council has accepted the public improvements (or other arrangements made for the completion of the improvements by the posting of acceptable surety) was approved by Bermel, seconded by Backous.  All Ayes.

Oxley Creek Improvements – Engineer Veenstra mentioned Iowa State Contractors, Inc. has completed all work on the Oxley Creek Improvements project with the exception of some reseeding activities.  The reseeding work that remains to be completed can be considered part of the original contract or an obligation under the maintenance bond for defects in materials and workmanship.  With the claim outstanding against the project the only method of bringing the project to a timely resolution is for the Council to accept the project.  If the City accepts the project the claimant must file suit not less than 30 or more than 60 days after the acceptance.  If suit is not filed within 60 days after acceptance the claimant’s rights under Chapter 573 are waived and the City is free to release the amount held for the claim to the contractor.  While acceptance of the project does not completely resolve the claim issue, it does provide a mechanism to eventually to bring the issue to a close.  Action to rescind Resolution 2017-37 which conditionally accepted the improvements was approved by Bermel, seconded by Bice.  All Ayes.  Action on Resolution 2018-10 – accepting the Oxley Creek Improvements was approved by Backous, seconded by Schutt.  All Ayes.  Action to direct City Attorney to notify parties of project acceptance was approved by Bice, seconded by Bermel.  All Ayes.

Water Quality Initiative Project – Engineer Veenstra mentioned the contractors have been working on the project since they were threatened with our intent to assess them $5,000 of liquidated damages.

2017 Sidewalk Improvement Project – Engineer Veenstra mentioned the contractor is fixing the section of sidewalk that is thin and that is the last issue that needs addressed.

Public Works Director, Jarrod Sturtz will collect a list of areas in town that need repairs to the sidewalks that are not included in the sidewalk improvement programs.

Engineer Veenstra mentioned the second Highway 17 traffic study will be done the first week of May.  The State requires we meet one or more warrants before traffic signals are considered.

Mayor James mentioned he sent a letter to three of the property owners closest to the City on NW 110th Avenue regarding annexation and he hasn’t heard back from them yet but unless these three property owners do not want to voluntarily annex to the City, then there is no reason to reach out to the others further east.  More discussion on this at our May City Council meeting.

Action to set public hearing on amendment to FY 2017-2018 City Budget for 7 p.m. on May 9, 2018, was approved by Backous, seconded by Bice.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bermel.  All Ayes.

Bice made motion to approve bills for payment, seconded by Bermel.  All Ayes.

Mayor James mentioned the next Public Community Forum will be held Thursday, June 7th from 6-8 p.m. at the community center.  James mentioned that the Set the Pace Challenge and participation in the Grand Blue Mile will be April 24th in downtown Des Moines.  As part of the Set the Pace Challenge, participation will be tracked via the zip code of each registrant and will be weighed against their community’s total population.  The community with the highest percentage of participants will be awarded $10,000.

Meeting adjourned at 9:18 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

APRIL 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $        349.07
 Access Systems Leasing  Server Lease + IT Services  $        625.74
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        251.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        270.00
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        253.00
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        146.50
 American Test Center  Annual Safety Inspection on Ladder and Heat Sensors Replaced  $        441.00
 Banleaco  Folder/Inserter Lease  $        154.22
 Barnes & Noble  Arc Kit  $            2.00
 Barnes & Noble  Books/DVDs/EGC Cert  $        260.09
 Barnes & Noble  Books  $          27.98
 Barnes & Noble  Books  $          13.59
 Barnes & Noble  Books  $        187.30
 Barnes & Noble  Books  $          11.96
 Barnes & Noble  Books/DVDs  $        119.74
 Barnes & Noble  DVDs  $          11.99
 Barnes & Noble  Books/DVDs  $        109.20
 Barnes & Noble  Books/DVDs  $        119.31
 Barnes & Noble  Books  $          50.37
 Barnes & Noble  Books  $          27.20
 Barnes & Noble  Snap Circuits  $        289.79
 Bartlett, Gina  Art Class Instructor Payment  $        204.00
 Bartlett, Gina  Art Class Instructor Payment  $        459.00
 Birds & Blooms  Magazine Subscription  $          12.98
 Bomgaars  Fuel Nozzle/Hand-held Spreader/Swiffer Duster/Refill  $          61.96
 Bound Tree Medical  Gloves/Dextrose/Bite Stick/Traininig Cables/Naloxone/Curaplex Pouch/Defib Pads/EKG Paper  $        255.84
 Bound Tree Medical  Physio Quick Training Cables  $        134.10
 Bricks 4 Kidz  Instructor Payment  $        260.95
 Brown, Fagen & Rouse  Legal Services for April 2018  $     2,475.00
 Burns, Brandon  Cell Phone Reimbursement  $          35.00
 Casey’s General Stores  Fuel  $     1,101.73
 Cook Plumbing Corp.  Water Fountain Replacement  $     1,925.00
 County of Polk  2018 LOSST Election  $        113.10
 Culligan Water of Adel  Bottled Water + Cooler Rental  $          29.80
 Dallas County EMS  Tiering Services  $        150.00
 Dallas County EMS  Tiering Services  $        150.00
 Dallas County EMS  Tiering Services  $        150.00
 Demco  Sony Fashion Earbuds  $          35.91
 Demco  Cup/Bags/Colored Pencils/Keychain  $          48.29
 Demco  Bags/Cup/Colored Pencils/Keychain  $          57.34
 Demco  Scotch Tape/Paper Clips  $          44.02
 Demco  Bookmarks/Posters  $          38.41
 Empowerment Solutions  Quarterly Hosting Fee  $        225.00
 Empowerment Solutions  Add and Delete Pages to Parks & Rec/Move Mother/Daughter Tea Party Page on Website  $        105.75
 Enaqua  UV Repair Parts from Lightning Strike  $     1,556.88
 Erickson, Kearney & Associates  Property & Liability Insurance  $   50,083.00
 ESI  Repair Kit for Valve in Booster Station  $        267.69
 Feick, Brad  Cell Phone Reimbursement  $          35.00
 Fire Recovery EMS  March Tiering Fees  $        266.38
 G & L Clothing  Clothing – Feick  $        134.97
 GCMOA  Membership Dues  $          20.00
 Gatehouse Media Iowa  Publications  $        254.83
 Harned, Jennifer  Cell Phone Reimbursement  $          35.00
 Independent Salt Company  Salt  $     3,879.54
 Kirkwood Community College  Annual Wastewater Conference – Mullins  $        135.00
 Logan Contractors Supply, Inc.  Winter Pothole Patch  $        330.00
 Metering & Technology Solutions  2″ Water Meter for High School Baseball Field  $        993.94
 MidAmerican Energy Co.  Liftstation Utility Bill  $          69.18
 Mullins, Aaron  Cell Phone Reimbursement  $          35.00
 NRPA  NRPA Membership Dues  $            5.00
 Office Depot  Hanging Folders/Ink  $          82.39
 Office Depot  Kcups/Cocoa  $          42.95
 Office Depot  Nameplate  $          44.49
 Praxair  Oxygen/Acetylene Exchange  $        240.39
 Primrose Oil Company, Inc.  Fuel Additive for Diesels  $        407.93
 Purchase Power  Postage  $        800.00
 Racom  EDACS Access  $        470.00
 Red Wing Shoes  Work Boots – Mullins  $        175.49
 Richtman Printing  Summer/Fall Parks & Recreation Program Guide  $     1,516.36
 Rounded Minds  Instructor Payment  $        440.00
 Signature Signs  Easter Egg Hunt Signs  $          63.89
 State Hygienic Laboratory  Water Tests  $          26.00
 Strauss Security Solutions  Locks for Cabinets  $        118.84
 Sturtz, Jarrod  Cell Phone Reimbursement  $          35.00
 Tiernan’s Service Center  Replace Ball Joints/Left Front Wheel Bearing/Axle Nuts on 2011 Dodge 550  $     2,021.09
 Trzeciak, Kristy  Cell Phone Reimbursement  $          35.00
 Trzeciak, Kristy  GCMOA Luncheon & Mileage Reimbursement to Bondurant, Iowa  $          50.30
 UPS  UPS Shipping Charges  $          52.97
 USA Blue Book  Door Knob Cards/Signal Smoke Liquid  $        344.52
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $        180.00
 Veenstra & Kimm, Inc.  Building Permit Fees for February 2018  $        450.00
 Verizon Wireless  Cell Phone Charges  $          92.50
 Vernon Library Supplies  Video Eye People Counter  $        306.64
 Walter’s Sanitary Service, Inc.  Residential Garbage Reimbursement 2/1/18-2/28/18  $     7,183.20
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $          86.08
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $          59.67
 Westrum Leak Detection  2018 Annual Leak Detection Survey  $        750.00
 TOTAL  $   85,971.84
EXPENSE TOTALS PER FUND
General Fund  $   60,452.17
Road Use Tax Fund  $     3,879.54
Water Fund  $     9,736.12
Sewer Fund  $   11,904.01
TOTAL  $   85,971.84
REVENUE TOTALS PER FUND
General Fund  $   29,066.38
Road Use Tax Fund  $   11,096.58
Employee Benefits Fund  $     2,659.97
Emergency Fund  $        373.74
TIF Fund  $          28.86
Debt Service Fund  $     7,687.90
Bridge/Culvert Capital Project Fund  $     1,570.00
Water Fund  $   19,460.19
Sewer Fund  $   39,911.46
TOTAL  $ 111,855.08