Image

Granger City Council Meeting Minutes 3/13/2019

To download minutes click here

Mayor Tony James opened the Public Hearing on the proposed fiscal year 2019-2020 City of Granger budget at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no written or oral comments, the public hearing was closed.

Mayor James opened the regular City Council meeting at 7::01 p.m.

Roll Call:  Present:  Backous, Bermel, Bice, Saak                       Not Present:  Schutt

Backous made motion to amend the agenda to add Wendy Hoskinson-Goering to 7a, seconded by Saak.  All Ayes.

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Granger Trail Hub Plaza Project – Dylan Jones an Associate with Genus Landscape Architects mentioned there was a bid opening on March 8th for the Granger Trail Hub Plaza project and a total of four compliant bids were received.  Bids ranged from $44,250 to $65,564.  The low bid was slightly lower than the estimate of $44,956.45.  Genus has reviewed all bid proposals and it is their recommendation that the City of Granger accept Caliber Concrete’s bid of $44,250.  Action on Resolution 2019-7 – accepting competitive quotation, making award of contract to Caliber Concrete, LLC from Adair, Iowa in the amount of $44,250 and authorizing Mayor and City Clerk to execute contract with contractor (subject to approval of the City Attorney), was approved by Bice, seconded by Saak.  All Ayes.

Diane and Mark Kepford of 2101 Broadway Street request to waiver sewer charges resulting from a water leak.  Saak made motion to approve waiving $350 from sewer charges, seconded by Backous.  All Ayes.

Sandy Foster and Troy Polito is requesting Council permission to add 80 foot bases and infield material to the Community Center ballfield at their expense.  Partners of the Parks has committed to pay for infield material at a cost of $2,000.  Saak made motion to approve, seconded by Bice.  All Ayes.

Wendy Hoskinson-Goering would like to open a food truck in Granger starting in mid-April through November.  She would like to serve breakfast and lunch from 6 a.m. to 2 p.m. on Wednesdays and is waiting to hear back from Granger Motors to be able to serve on the old Casey’s lot along Highway 141.  Our Code of Ordinance Chapter 122 section 122.10 on time restrictions states that all peddler’s and solicitor’s licenses shall be in force and effect only between the hours of 8 a.m. and 6 p.m.  Bice made motion to approve extending the hours from 5:30 a.m. to 6 p.m. through December 31, 2019, seconded by Saak.  All Ayes.

Karen Erikson’s request for unpaid personal leave under section 7.12 of the Personnel Policies (date yet to be determined) to travel to Colombia to finalize adoption of their son Andres was approved by Saak, seconded by Backous.  All Ayes.

Attorney General correspondence on tobacco sales to minors in one of our retailers in our community – action for either the Council to prosecute of refer to the Attorney General to prosecute.  Backous made motion to refer to the Attorney General, seconded by Saak.  All Ayes.

Action to approve Resolution 2019-8 – approving the fiscal year 2019-2020 City of Granger budget was approved by Bice, seconded by Bermel.  All Ayes.

Action on Resolution 2019-9 – authorizing the Mayor and City Clerk to issue checks for immediate payment of certain amounts due was approved by Bice, seconded by Bermel.  All Ayes.

Backous made motion to have the Public Works apply for a grant to obtain free tree seedlings from State Nursery Forest to replace emerald ash borer trees in the City parks, schools, public or private properties, seconded by Bice.  All Ayes.

Action on Ordinance No. 377 – amending Code Section 135.06 to refer to EMS Department, second reading was approved Bice, seconded by Bermel.  Bice made motion to waive the third reading, seconded by Backous.  All Ayes.

Action on Ordinance No. 378 – amending Code Chapter 8 (Urban Renewal Area) by adding the area included in Amendment No. 4 to the Granger Urban Renewal Plan, second reading was approved by Bice, seconded by Saak.  All Ayes.  Bermel made motion to waive the third reading, seconded by Bice.  All Ayes.

Action to approve hiring of Jason Clausen for temporary snow removal work effective February 1, 2019 and establishing rate of pay of $15.00 an hour was approved by Saak, seconded by Bice.  All Ayes.

Discussion and possible action on payout of compensatory time that may not be able to be used before December 31, 2019.  The Council would like the Public Works Department to start managing their time better and try to use up their comp time beyond the 40 hours that is allowed in a year.  The Council would like Jarrod Sturtz to put something together to change the wording under compensatory time in the Personnel Policies and bring back to the April meeting for discussion.

Action approving proposal from Utility Service Co., Inc. of Atlanta, Georgia, for ice pigging potable water main – $77,500 from LOST revenue, and authoring Mayor to sign proposal was approved by Backous, seconded by Bice.  All Ayes.

Action approving 100,000 gallon 5-year (and possibly continuing) water tank maintenance contract with Utility Service Co., Inc. of Atlanta, Georgia ($1,500 in year 1, $25,563 in years 2,3,4 and 5 and $10,444 if continued in year 6), and authorizing Mayor and City Clerk to sign contract was approved by Saak, seconded by Backous.  All Ayes.

Action approving 40,000 gallon 5-year water tank maintenance contract with Utility Service Co., Inc. of Atlanta, Georgia ($32,054 in year 1, $1,752 in year 3, $1,840 in year 5 and no services in years 2 and 4), and authorizing the Mayor and City Clerk to sign contract was approved by Bice, seconded by Saak.  All Ayes.

2015 Urban Water Quality Initiative – Engineer Veenstra mentioned establishing the cost for the maintenance of the wetlands is the first step in the process of determining the final resolution of the project.  The approach agreed to with Jennifer Welch is to establish the cost for the maintenance contract.  Once the cost for maintenance contract is established the dollar value remaining in the sponsored project funding could be determined.  With the amount of funds remaining in the sponsored project the scope of the wetlands planting would be established.  Once the scope is established V & K would solicit quotations for the remedial work to complete the 2015 Urban Water Quality Initiative project including the native plantings.  The concept developed with Jennifer Welch is to use the remaining sponsored project funding for the maintenance contract and seeding.  This is money that has no net cost to the City.  The quotation to be received for completion of the project would include the seeding that would be funded from the sponsored project funds and the remaining work that would be funded by the surety company for Iowa State Contractors, Inc.  Jennifer Welch also requested V & K to solicit a maintenance contract quotation for the Oxley Creek project native plantings.  Jennifer Welch recognizes there is no sponsored project funding for the maintenance of the native plantings, however, Jennifer is encouraging the City to contract for the maintenance of the native plantings to ensure the native plantings are well established and maintained over the next several years.  The City received $3,000 from the surety for this project to cover the cost of the seeding.  Jennifer’s thought is the seeding is simple turf grass seeding the City staff could undertake.  Although Jennifer is encouraging the City to approve a maintenance contract she understands there is no mandate for the maintenance contract on the Oxley Creek project.  Jennifer is of the opinion the City is obligated for the maintenance of the native grass seeding in the 2015 Urban WQI project and she is agreeing to allow the maintenance contract to be funded at no cost to the City by reducing the planting component of the project so the combination of the maintenance contract and seeding can be funded from the sponsored project money.  Although not explicitly set forth, the implication is if the City does not agree to the maintenance contract she will require the full planting that would exceed the funds available in the sponsored project and she would require the City to undertake the same maintenance obligations.  Veenstra & Kimm received quotations from three contractors.  The low quotation for both projects was submitted by Iowa Restoration’s in the amount of $4,200 each.  The quotation is for a three year period covering the 2019, 2020 and 2021 growing periods.  With the $4,200 maintenance contract quotation from Iowa Restoration’s, there would be about $3,200 in funds remaining in the sponsored project.  These funds would cover about 400 plants and 25 shrubs.  This is a significant reduction from the original requirement of 2,500 plants and 75 shrubs that had a cost in the contract of $12,000.  The Council intends to award the contract for the wetlands maintenance at the April City Council meeting and gives V & K permission to solicit quotations for the completion of the work.  Bice made motion to elect to defer the formal award until the April 10th City Council meeting, seconded by Bermel.  All Ayes.

Capital Improvements Plan – Engineer Veenstra provided the updated list of the ranking of projects with a preliminary cost estimate for the projects except for the enlarged library space and new city hall.  The list also shows the likely funding sources for the projects.  Some of the highest priority projects are projects that would normally be funded from GO debt.  Cities in Iowa are limited to outstanding GO debt equal to 5% of the total assessed value of the City.  For the current fiscal year the total assessed value of the City is $109,454,876.  The GO debt limit is $5,472,743.  For the City of Granger the 80% of outstanding debt threshold would limit the outstanding debt to $4,378,194.  The difference between the maximum debt and the self-imposed 80% limit provides the City a cushion for unforeseen emergencies that might require financing through general obligation debt.  This would leave the City at least $1,000,000 of outstanding GO debt capacity.  For at least the next several years, the available debt capacity will be a limiting factor on which of the priority projects associated with community buildings the City can undertake.  The high priority projects that are of a large size and difficult to finance may have a tendency to be pushed into later years of the Capital Improvement Program.  This leaves open the possibility lower ranked projects of a smaller size and funded form other than general obligation debt may be implemented at an earlier date in the Program only because the financing issues are more easily addressed than the larger projects with limited options for financing.  Bob Veenstra will finalize some missing cost numbers on the list and then bring back to the April meeting for further discussion.

Public Works Report – The Council wanted to thank Jarrod and his staff for all their hard work in keeping the streets plowed throughout town.

Police Report – From 2/8/19 – 3/10/19 reported 2 stolen vehicles (1 recovered), 1 identity theft, 3 domestic disturbances, 4 parking complaints, 1 parking issue (towed), 1 possible intoxicated driver, 3 welfare checks, 3 animal calls, 4 motorist assists, 1 criminal mischief, 1 forgery (charges filed), 2 stranded motorists, 2 suspicious vehicles, 1 reckless driver, 2 thefts, 2 accidents, 2 ambulance calls, 1 burglary, 1 ATV on property, 17 citations, 6 warnings and 5 other agency assists.

Fire/EMS February Report shows there were 5 EMS calls, 4 mutual aids, 2 motor vehicle calls and 1 fire call.  The final numbers for the last seven years are: 160 for 2012, 195 for 2013, 200 for 2014, 200 for 2015, 235 for 2016, 254 for 2017 and 251 for 2018.  Action to authorize submittal of request for $30,000 firehouse sub grant to purchase a generator for Fire Department and City Hall was approved by Backous, seconded by Bice.  3 Ayes, 1 Abstain.  Action to authorize submittal of request for $62,000 FEMA grant to purchase an airboat was approved by Backous, seconded by Bice.  3 Ayes, 1 Abstain.  Action to authorize expenditure for extractor (washer) for bunker gear and shower installation, including wiring and tankless water heater, not to exceed $6,800 was approved by Backous, seconded by Bermel.  3 Ayes, 1 Abstain.

Parks and Recreation Report – Action to authorize purchase of $1,300 entryway furniture from Lake Country Bible Chapel Choir donation was approved by Bice, seconded by Saak.  All Ayes.  Action to authorize advertising for temporary floater summer staff paying $10 an hour was approved by Bice, seconded by Saak.  All Ayes.

Backous reported for the Finance Committee that all information at this time was in order.  Saak made motion to approve the report, seconded by Backous.  All Ayes.

Bice made motion to approve all bills for payment, seconded by Backous.  All Ayes.

Mayor’s Report – Mayor James mentioned we were notified by the City of Johnston of a public hearing to consider annexation proposal due to the annexation territory is located within the two-mile urbanized area of the City of Granger.  The City of Johnston is considering a voluntary annexation of territory within Jefferson Township in un-incorporated Polk County.  The proposed annexation territory includes property owned by Edward and Patricia Schuling.  Right-of-way owned by Polk County will also be included within the annexation territory.  The City of Johnston is also considering a voluntary annexation of territory owned by Reichenbach Farms Incoporated.  Right-of-way owned by Polk County will also be included within the annexation territory.  The City of Johnston Planning and Zoning Commission will hold the public hearing at their March 25th, 2019 meeting.  The meeting will be held in the Council Chambers of Johnston City Hall at 6221 Merle Hay Road starting at 7 p.m.

Meeting adjourned at 9:58 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

FEBRUARY 2019 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $         361.45
 Access Systems Leasing  Server Lease + IT Services  $         625.74
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         369.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         516.00
 Ahlers Cooney  Amend No. 4 to Urban Renewal Plan  $           48.04
 Background Investigation Bureau  Background Checks on Coaches  $           35.85
 Badger Meter  Readcenter Service Agreement for March – August 2019  $         780.00
 Banleaco  Folder/Inserter Lease  $         154.22
 Barnes & Noble  MBOT V1.1  $           47.48
 Barnes & Noble  DVDs/MBOT V1.1/MBOT Ranger  $         235.22
 Barnes & Noble  Ninja Hand Spinners/Salt Lake Snowflake Hat  $           14.40
 Barnes & Noble  Tablets/Cashews/Beanie Babies/LED Light Up Bird/Jansport Superbreak Ultra  $         218.99
 Barnes & Noble  Snow Day Thinking Putty  $           14.94
 Barnes & Noble  DVDs  $           44.98
 Barnes & Noble  Book  $           13.59
 Barnes & Noble  Books  $         102.82
 Barnes & Noble  Books  $         111.80
 Barnes & Noble  Books  $           57.56
 Barnes & Noble  Books  $           29.58
 Barnes & Noble  Books  $         142.06
 Barnes & Noble  DVD  $           18.99
 Bomgaars  Spring Pins  $             2.58
 Bomgaars  Windshield Washer Fluid  $           11.94
 Bomgaars  Wiper Blades  $           71.96
 Brown, Fagen & Rouse  Legal Services for March 2019  $      2,475.00
 Brown, Fagen & Rouse  Attend Pre-Trial Court for Ashley Brandt for Stop Sign Violation  $         200.00
 Bound Tree Medical  Aspirin/Adrenalin/Supraglottic Airway Kit/IV Sol/Saline/Extension/Electrodes/EKG Paper  $         268.44
 Burns, Brandon  Cell Phone Reimbursement  $           35.00
 Capital City Equipment Co.  Skid Loader Rental  $      2,745.00
 Capital City Equipment Co.  Skid Loader Repair  $      1,415.40
 Casey’s Business MasterCard  Fuel  $      2,491.81
 Core & Main  Gasket/Hex Bolt & Nut Kit/3 Blind FLG Imp – Parts for Water Plant  $           38.50
 Culligan Water of Adel  Bottled Water + Cooler Rental  $           39.15
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Demco  Posters  $           36.71
 Demco  Paperfold Jacket/Wet Erase Markers  $           78.23
 Demco  STEM Code & Go Robot Mouse Act Set/Jack Code and Go Programmable Robot Mouse  $         125.39
 Feick, Brad  Cell Phone Reimbursement  $           35.00
 Fire Recovery EMS  February Billing  $         665.46
 Fire Service Training Bureau  Instruction 1 for Michael Foister  $           50.00
 Fire Service Training Bureau  Reg Fees – A. Tyler, M. Dose, B. Burns, JT Miller/Cancellation Fee – Tabitha Miller/Late
 Registration Fee – Michael Foister  $         505.00
 Follett School Solutions, Inc.  Single Site Host Service Renewal/Titlepeek Online Service Single Site Support Renewal  $         885.00
 G & L Clothing  Clothing – Mullins  $           43.20
 Gatehouse Media Iowa  Publications  $         668.99
 Gatehouse Media Iowa  Publications  $         488.20
 Genus Landscape Architects  Professional Services thru February 2019 – Construction Documents on Granger Trail Hub  $      2,900.00
 Granger Auxiliary  Reim for Check from GWC that was Deposited in the City’s Account by Mistake  $         200.00
 Harned, Jennifer  Cell Phone Reimbursement  $           35.00
 Hawkins, Inc.  Chlorine/Sodium Permanganate  $      1,449.36
 Hocking, Don  Reimbursement for Fuel (Casey’s card declined)  $           15.00
 IAMU  Water Membership Dues for March 2019 – February 2020  $         657.00
 Jetco, Inc.  Troubleshoot and Replace Wiring to WAS Valve  $         815.10
 K-Guard Iowa, LLC  Replace Gutters back of City Hall due to Ice Buildup  $         500.00
 MAFCO Buildings  Rock for Water Main Repair on Walnut Street  $         436.00
 Metering & Technology  2″ Meter E-Series/Flange Kit/Radio Trasmitter  $      1,020.93
 Mullins, Aaron  Cell Phone Reimbursement  $           35.00
 Office Depot  Papr  $           41.87
 Office Depot  Paper/Ink/Toner/Plastic Spoons/Plastic Cups  $         229.52
 Office Depot  Cocoa Swiss Miss K-Cups/Cup Lids/AA Batteries/Daily Refill Calendar  $           79.51
 OmniSite  Lift Station Dialer 1 Year Service Agreement  $         276.00
 Pitney Bowes, Inc.  Red Ink for Postage Machine  $         237.98
 Praxair  Oxygen  $         409.15
 Quick Oil Co.  Fuel for Barrel  $         399.13
 Quick Oil Co.  Bulk Blue Def  $           90.00
 Racom  EDACS Access/BEON Access  $         495.00
 Sam’s Club  Cleaning Supplies – paid on 2/14/19 – but check got lost  $         141.33
 State Hygienic Laboratory  Water Tests  $           26.00
 Strauss Security Solutions  Brivo Quarterly Hosting Fee  $           57.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $           35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $           42.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         105.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $           42.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         105.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         126.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         105.00
 Swank Movie Licensing USA  Copyright Compliance Site License 4/1/19-3/31/20  $         419.00
 The Sherwin Williams Co.  Paint Behind Starter/Masking Film for Community Center  $           27.61
 Tiernan’s Service Center  Oil Change for 2016 Ford Truck  $           40.00
 Tiernan’s Service Center  Peterbilt Repair – DPF Harness Assembly  $         524.77
 Tiernan’s Service Center  Oil Change/Exhaust Clamps for Heat Shield/Rotate Tires on Police vehicle  $           82.50
 Truck Equipment, Inc.  Cutting Edge Kit  $         341.10
 Truck Equipment, Inc.  Cup Holder Control Mount  $           36.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $           35.00
 UPS  UPS Shipping Charges  $           57.03
 Veenstra & Kimm, Inc.  Engineering Services – Ironwood Estates Plat 3 – Construction  $         956.84
 Veenstra & Kimm, Inc.  Building Permit Fees for January 2019  $      5,070.44
 Verizon Wireless  Cell Phone Charges  $           93.16
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 2/1-2/28/19  $      7,329.20
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $         162.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $           86.08
 Westrum Leak Detection  Locate a Leak in Water Main on Walnut Street  $         565.00
 Williams Scotsman  Police Mobile Trailer Rental Fee  $         338.00
 TOTAL  $    45,428.78
 EXPENSE TOTALS PER FUND
 General Fund  $    37,194.09
 Water Fund  $      5,350.33
 Sewer Fund  $      2,884.36
 TOTAL  $    45,428.78
 REVENUE TOTALS PER FUND
 General Fund  $    50,142.95
 Road Use Tax Fund  $    13,472.36
 Employee Benefits Fund  $         147.76
 Emergency Fund  $           28.25
 Local Option Sales Tax Fund  $    12,833.25
 Debt Service Fund  $         529.56
 Water Fund  $    19,433.46
 Sewer Fund  $    39,019.39
 Sewer Capital Project Fund  $    32,098.18
 TOTAL  $  167,705.16