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City Council Meeting Minutes 8/14/2019

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Mayor Tony James opened the City Council meeting at 7::00 p.m. at City Hall, 1906 Main Street, Granger, Iowa, 50109.

Roll Call:  Present:  Backous, Bermel, Saak, Schutt                    Not Present:  Bice

Backous made motion to amend the agenda to move #18b after #7 on the agenda, seconded by Schutt.  All Ayes.

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Bice arrived at 7:05 p.m.

Donna Manning – requesting to put up a memorial flag over by Casey’s.  The Council would like her to put a plan together and bring it back at the next City Council meeting.

Jamie Fortier – request for waiver of sewer charges resulting from water hose left on at 1710 Crabapple Lane.  Schutt made motion to waive $1,118.40 from sewer charges for the month of July and to allow to pay water bill over a period of three months, seconded by Bermel.  All Ayes.

Angela Selby – Kulinary Khaos Food Truck – request to waive time restriction on transient merchant license (Code Section 122.10 limits license to between 8 a.m. and 6 p.m.) to allow service until 9 p.m. through December 31, 2019 was approved by Schutt, seconded by Saak.  4 Ayes, 1 Naye.

Action to approve Girl Scout Troop 1015 revamping the two garden areas in front of the community center was approved by Saak, seconded by Bermel.  All Ayes.

Plan and Zoning Commission – Action on Ordinance No. 381 – amending the official zoning map and Chapter 167 of the Code of Ordinances of the City of Granger, Iowa, as amended, by adding Section 167.16 – Ironwood Estates Conservancy Planned Unit Development, first reading was approved by Schutt, seconded by Bice.  2 Ayes, 3 Nayes.  Saak made motion to reconsider the motion to amend the motion if the lots east of Cedar Street were to go to 60 feet in width, seconded by Backous.  All Ayes.  Action on Ordinance No. 381 subject to change of lot size was made by Saak, seconded by Schutt.  4 Ayes, 1 Naye.

Iowa Carriers request for Council to initiate rezoning of west half of the lot east of 1814 Main Street.  Action by Council to initiate rezoning of west half of the lot east of 1814 Main Street from C-3 to C-4 to match zoning on east half of said lot, and referral of rezoning to Plan and Zoning Commission was approved by Bice, seconded by Schutt.  All Ayes.  Action to set public hearing on rezoning for 7 p.m. for September 11, 2019 was approved by Bice, seconded by Backous.  All Ayes.

2017 Sidewalk Status Update – Engineer Veenstra contacted Holzworth Construction, LLC relative to the concerns expressed by Sandra Bice on the grading of the ditch adjacent to her property.  Holzworth Construction, LLC has retained a subcontractor to complete the grading and reseeding work.  Although Holzworth Construction, LLC has not provided an exact schedule, the indication is the work will be undertaken in the mid-September 2910 timeframe.

2018 Sidewalk Status Update – Engineer Veenstra mentioned a walkover inspection of the project was completed.  The walkover inspection identified a preliminary punch list of items remaining to be completed.  Many of the items remaining to be completed are associated with the seeding, including weed control.  Metro agreed with all of the items on the cleanup list.  The reseeding will occur during the fall seeding season that starts in late August.  Metro agreed to address the complaint by Sandra Bice regarding grading of an area between her driveway approach and the storm sewer intake.

Wastewater Treatment Plan Improvements Project – Veenstra & Kimm, Inc. has been working with Eriksen Construction Co., Inc. in early July and they indicated they would move forward with completing the remaining items under the maintenance bond for the Wastewater Treatment Plant Improvements Project.  The two year maintenance bond period ended in October 2018.  There were a number of items that were identified and placed on the maintenance bond list item prior to the end of the bond period that have not been fully addressed by Eriksen Construction Co., Inc.  Although the maintenance bond has expired, the bond provides the City has one additional year to enforce the provisions of the maintenance bond for items that are appropriate to address under the maintenance bond, but were not fully addressed before the end of the bond period.  This one additional year period to bring action will expire in October 2019.   If the City does not take action by that date to enforce the provisions of the maintenance bond the City no longer has a remedy under the maintenance bond.  The City Engineer sent a letter to Eriksen Construction Co., Inc. indicating that the City’s expectation is the work under the maintenance bond items would be fully completed by August 6, 2019.  As of that date, there are still a few items remaining to be completed on the maintenance bond.  Action to authorize City Attorney to pursue appropriate action to enforce the provisions of the maintenance bond was approved by Bice, seconded by Schutt.  All Ayes.

2015 Urban Water Quality Initiative – Engineer Veenstra mentioned there has been no movement on a resolution of this project since early July.  The surety for Iowa State Contractors, Inc. has refused the City’s request for payment of the $76,000 cost for the remedial work.  Veenstra & Kimm, Inc. will prepare an evaluation of the remaining items of work and the cost associated with each item of work.  The intent of the list is to provide City Attorney Ben Rouse additional information to initiate discussions with the surety in an effort to reach an amicable resolution of this dispute.  Veenstra & Kimm, Inc. will contact Jennifer Welch to explore scaling back the work on four of the nine items.

Public Works Report – Engineer Veenstra obtained price quotations from WesTech for the one new filter and two new filters at the water treatment plant.  The price for a single filter is $175,000.00 and for two filters it is $265,000.00.  Engineer Veenstra provided a review of the financial condition of the water utility and background information on the financial impact of moving forward with the addition of one or two new filters.  There will be more discussion in the next few City Council meetings.  Public Works Director mentioned Brandon Burns got his Grade 1 water distribution certification renewed and his test date has been scheduled for tomorrow for his Grade 1 water treatment exam.  Action on request for Public Works Director to assist Suez on an ice pigging discussion at a conference in Okoboji and in Dubuque was approved by Backous, seconded by Bermel.  All Ayes.

Police Report – From 7/8/19 – 8/11/19 reported 4 parking complaints, 4 ambulance assists, 6 motorist assists, 1 complaint of cars not stopping at stop sign, 3 erratic drivers, 2 driving wrong way on Highway 2, 1 extra watch (employee issue), 1 burglary, 1 out of control child, 1 solicitor complaint, 3 public assists, 3 animal complaints, 1 speeding complaint, 3 alarms, 1 traffic control, 1 suicidal subject, 1 road rage incident, 1 driving without a license complaint, 1 theft, 1 possible intoxicated driver, 12 citations, 4 warnings and 7 other agency assists.  Action to accept resignation of part-time officer, Tom Peterson was approved by Schutt, seconded by Bice.  All Ayes.

Fire Department July Report shows there were 14 EMS calls, 2 motor vehicle calls, 2 mutual aids and 5 fire calls.

EMS Department Report – Action to approve resignation of Brad Feick as EMS Chief effective August 31, 2019 (includes membership to the Granger Volunteer Fire and EMS Departments) was approved by Bice, seconded by Saak.  All Ayes.

Parks and Recreation Report – Bam Bam numbers reached 96 this year.  This is the highest yet.  Youth soccer is in full swing.  Harned met with several people who are interested in developing soccer past 2nd grade.  Movie in the Park on July 26th had 25 people in attendance.  The last movie in the park will be during Granger Days on Saturday, August 24th at 8 p.m.  Seven people enrolled this month in the Freezer Meal Class.  Beggar’s Night will be Wednesday, October 30th from 6-8 p.m.  Lake Country Bible Chapel, Celebrate Recovery is a Christ-centered, 12 step recovery program for anyone struggling with hurt, pain or addiction of any kind.  They are looking to meet Sunday nights at the Community Center from 5-9 p.m. and would be willing to make a monthly donation.  Backous made motion to approve Celebrate Recovery to meet on Sunday evenings, seconded by Saak.  All Ayes.  Summer camp is wrapping up this week.  Camp went well and will continue next summer offering full summer and weekly options.  Harned mentioned there has been some interest in having day time Adult Fitness Classes at the Community Center.  Harned would like to start a class at 8:45 a.m. Monday through Friday starting the beginning of September.  Monday class would consist of upper body, Tuesday- Zumba and Thursday – lower body.  Wednesday and Friday would be streaming classes that are open to the public and would be free.  Cost would be $75 for September and October classes.  Action to approve policy on background check qualifications for volunteers was approved by Schutt, seconded by Bermel.  All Ayes.

Granger Days 2019 – Action to approve closing Sycamore Street (east of Assumption Catholic Church) from State to Broadway Streets from 9 a.m. to 4 p.m. for Fireman Water Games on Saturday, August 24th for Granger Days was approved by Schutt, seconded by Bermel.  All Ayes.  City Clerk will contact the homeowners to let them know of closure.

Action to approve the Granger Trails logo was approved by Schutt, seconded by Bermel.  All Ayes.

Appointments by Mayor to Library Board of Trustees subject to Council approval.  Jessica Juhl, as a resident member to replace Deanna Blagg for term ending June 30, 2024 was approved by Bermel, seconded by Saak.  All Ayes.

Action to appoint to Board of Adjustment.  Laura Pfab, reappointment to Board of Adjustment, for term ending August 19, 2024 was approved by Backous, seconded by Saak.  All Ayes.

Action to authorize Iowa Codification to prepare amending ordinances resulting from new state laws was approved by Schutt, seconded by Saak.  All Ayes.

Action to approve Software and Professional Services Agreement contract with GIS Workshop LLC d/b/a gWorks for third party meter reader interface software in the amount of $1,875.00 was approved by Schutt, seconded by Bermel.  All Ayes.

Bice reported for the Finance Committee that all information at this time was in order.  Schutt made motion to approve the report, seconded by Bice.  All Ayes.

Backous made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Mayor James mentioned to the Council to make sure to sign up to volunteer at Granger Days if you haven’t already.  Mayor James wanted to invite everyone to come for the City-Wide Employee meeting which will be held Thursday, August 22nd at 9 a.m. at City Hall.

Meeting adjourned at 9:33 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

JULY 2019 CLAIMS
VENDOR DESCRIPTION AMOUNT
 A King’s Throne  Granger Days Portable Bathroom  $      400.00
 Access Systems Leasing  Copier Lease + Usage  $      883.44
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 Access Systems  Annual Renewal for ShadowProtect Desktop License  $        20.01
 Access Systems  Passport Cable USB  $          9.63
 Acts Entertainment  Granger Days Face Painters/Balloon Twister/Walkaround Entertainer  $   1,645.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      379.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      547.50
 Ahlers Cooney Attorneys  Amended Loan & Disbursement Agreement for 2009 Water Revenue Capital Loan  $   6,573.73
 Ahlers Cooney Attorneys  Amend No. 4 to Urban Renewal Plan  $      163.00
 Ahlers Cooney Attorneys  Amend No. 4 to Urban Renewal Plan  $      272.00
 American Topper & Accessories  Ford Super Duty Front Row Bench Carhart Seat Covers  $      311.00
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  Books  $      111.85
 Barnes & Noble  Books  $      304.91
 Barnes & Noble  Books/DVDs  $      204.68
 Barnes & Noble  Books  $        81.36
 Barnes & Noble  Books  $      144.99
 Barnes & Noble  Books  $        43.15
 Barnes & Noble  Book  $        21.00
 Barnes & Noble  DVD  $        29.99
 Barnes & Noble  Books  $        51.97
 Barnes & Noble  Books  $        85.56
 BlackBurn Marking Flags  Blue Marking Paint  $        63.11
 Blacktop Service Company  Asphalt Repair/Seal Coat  $ 32,734.40
 Bomgaars  Spray Paint/Wire Rope Clip  $      189.88
 Bomgaars  Keys  $          3.98
 Bomgaars  Hitch Pin/Cut-Off Wheels  $        16.43
 Bomgaars  Rivets/Starter Rope/Grease Gun  $      186.47
 Bomgaars  Letters/Numbers  $          1.58
 Bomgaars  Spark Plug/Rivets  $          9.78
 Bomgaars  Fasteners/Bulk Bolts  $        32.64
 Bomgaars  Clevis Grab Hooks/Chain/Ratchet Binders  $      200.91
 Bomgaars  Pin Hitch/Coupler/Lock/Gas Can/LED Lights/Terminal Kit/Chock/Wheel  $      302.84
 Bomgaars  Pasture Pro Herbicide  $        89.99
 Bound Tree Medical  OB Kit/Suction Canister Disposable/Electrodes  $      101.04
 Bound Tree Medical  Curaplex Cinch Dual BioStrapl/Disposable Penlights  $        64.88
 Bound Tree Medical  Gloves/Curaplex Oxygen Nasal/Defib ECG Pads  $      183.22
 Bound Tree Medical  PDI Super Sani Cloth Wipes  $          6.18
 Brown, Fagen & Rouse  Legal Services for August 2019/Dallas Co. Recorder Resolution 2019-20  $   2,812.00
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Capital City Equipment  Fuel Filters  $        15.52
 Capital City Equipment  Mirrors  $        84.66
 Capital City Equipment  Fuel Filters/Hose/Oil/Spout  $      593.06
 Capital City Equipment  Kit Joint/Assy Seat/Assy Cartridge/Assy Filter/Comp Filter/Element  $      978.26
 Casey’s Business MasterCard  Fuel  $   1,252.77
 Cash  Granger Days Start-Up for Cash Registers – Inflatable/Beer Tables  $      600.00
 Cash  Granger Days Prize Money for Fireman Water Games  $      800.00
 Classic Events & Parties  Granger Days Tents/Stage  $   1,442.32
 Clive Power Equipment  Pole Saw Repair  $      423.23
 Colored Sand  Plastic Mini Funnel/Bottle Special  $        73.90
 Core & Main  Water Main Repair Clamp  $      139.31
 Core & Main  Repair Clamp  $      163.19
 Core & Main  Bolt  $        16.98
 Core & Main  Bolt  $        98.00
 Core & Main  Curb Box/Stainless Steel Rod  $      127.68
 Crown Trophy  Ribbons for Bam Bam  $        75.00
 Crown Trophy  Medals for Bam Bam  $      141.85
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        30.55
 D&K Products  Tordon/Talstar Professional/Razor Pro/Signal Spray Dye  $      290.67
 Des Moines Children’s Museum  Summer Camp Admission  $        20.00
 Des Moines Inflatables  Granger Days Inflatables  $   4,100.00
 Element Homes, LLC  Reimbursement for Hydrant Meter  $   3,657.43
 Elite Sports  Granger Days T-shirts  $      915.19
 Elite Sports  Granger Days Collapsible Foam Can Coolers  $      155.00
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  July Billing  $      284.32
 Fire Service Training Bureau  6th Essentials of FF & FD Operations  $      261.00
 Flooring America  Flooring for Storage Rooms  $        12.80
 gWorks  Simplecity Program License Fee for Meter Reader  $   1,875.00
 Granger Motors  Oil Change/Warranty Work  $        44.79
 Hach Company  Ammonia Test Strips  $        61.57
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Harney, Sue  Storage Facility Rental on Unit #6 for 7/1/19 – 12/31/19 for Fire Boat  $   1,650.00
 Hawkins, Inc.  Chlorine & Sodium Permanganate  $   1,336.03
 Hy-Vee Freezer Meal  Instructor Payment  $      140.00
 Iowa Department of Natural Resources  Annual NPDES Wastewater Permit Fee for FY20  $      210.00
 Iowa Department of Transportation  Sign Posts/Sign Anchors/Sign Rivets  $   1,132.25
 Iowa One Call  811 E-Mails  $        66.20
 Iowa Parks & Recreation Association  Annual IPRA Membership Dues for FY20  $      170.00
 Iowa Prison Industries  Signs for Ironwood Plat 3  $      269.78
 J&M Displays  Granger Days Fireworks  $   3,500.00
 Jones Creek Apparel  T-shirts for Soccer  $      541.00
 Keystone Laboratories, Inc.  Water Tests  $        67.40
 Kid Power  Granger Days Pedal Tractor Pulls  $      380.00
 Logan Contractors Supply  Road Patch  $      259.00
 Lyddon, Tristen  Summer Camp Face Painting  $        20.00
 Madrid Automotive  Shocks/Oil Absorbent  $      358.22
 Mercy College of Health Sciences  CEH Formal Education  $          5.00
 Metering & Technology Solutions  Water Meters  $   2,765.92
 Metering & Technology Solutions  Water Meters  $   1,665.91
 Miller, Fidler & Hinke Insurance  Granger Days Special Events Insurance  $      347.44
 Miller, Tabitha  Reimbursement for CPR Training  $      200.00
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 Office Depot  Office Chair  $      244.79
 Office Depot  ProClick Presentation Kit  $        18.79
 Office Depot  ProClick Presentation Kit  $        75.16
 Office Depot  Ink Cartridge  $        31.49
 Office Depot  Toner/Folders/ProClick Presentation Kit/Pencil Cup/Ink Cartridge  $      217.43
 Oriental Trading  Alien Test Tube Slime/Stress Balls/Wind-Up Robots/
 Foam Visor Kit/Handprint Fish Puppet/Robot Magic Scratch  $        73.33
 Phonesavanh, Vone  Instructor Payment  $        50.00
 Praxair  Oxygen  $      194.05
 Quick Oil Co.  Diesel for Fuel Tank  $      515.03
 Racom  EDACS Access/BEON Access  $      506.05
 Rangemasters Training Center  Qualifications for Handgun  $        20.00
 Reserve Account  Postage  $   1,200.00
 Sam’s Club  Cleaning Supplies  $      227.80
 Signature Sign & Graphic Studio  Granger Days Banners  $      385.78
 Signature Sign & Graphic Studio  Labels for Easter Egg Bins  $        31.05
 Sprayer Specialties, Inc.  Bypass Diaphragm Pump/Liquid Gauge/Throttling Valve  $      206.40
 State Hygienic Laboratory  Water Tests  $        65.00
 State Library of Iowa  FY20 Statewide Database Package Subscription  $        99.64
 State Library of Iowa  FY20 Bridges E-Book Subscription Platform Fees  $        61.00
 Storey Kenworthy/Matt Parrott  #10 Window Envelopes  $      224.27
 Strauss Security Solutions  I-Class Printable Prox Card  $        35.00
 Stryker Medical  Assem Gateway 4G/Suction Cup Disp/Strap Stabilization/Emerg Care Freight  $   1,227.52
 Stryker Medical  Polypropln Restraint Strap Set  $        56.39
 Stryker Medical  4 Year Maintenance Agreement thru FY23  $   1,333.80
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Suzanne Wille Studio  Granger Days Direct Mail Postcards  $      655.67
 Tentinger, Krystal  Instructor Payment  $        50.00
 The Sherwin Williams Co.  Traffic Paint  $      222.10
 The Sherwin Williams Co.  Field Paint  $      136.70
 The Sherwin Williams Co.  Yellow Street Paint  $      355.05
 The Sherwin Williams Co.  White Street Paint/Roller/Inlet Strainer/Guard  $      162.57
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 UPS  Shipping  $        53.80
 Veenstra & Kimm, Inc.  Engineering Services – Ironwood Estates Plat 3 – Construction  $   3,322.44
 Veenstra & Kimm, Inc.  Engineering Services – Sidewalk Improvements Program 2018 – Construction  $      205.90
 Veenstra & Kimm, Inc.  Engineering Services – Sidewalk Improvements Program 2017  $      305.86
 Veenstra & Kimm, Inc.  Building Permit Fees for June 2019  $   8,312.60
 Verizon Wireless  Cell Phone Charges  $        93.58
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 7/1-7/31/19  $   7,635.80
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        62.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $      270.08
 Williams Scotsman  Police Mobile Trailer Rental Fee  $      338.00
 TOTAL  $113,613.18
 EXPENSE TOTALS PER FUND
 General Fund  $ 84,646.35
 Road Use Tax Fund  $ 13,310.40
 Water Fund  $ 12,784.30
 Sewer Fund  $   2,872.13
 TOTAL $113,613.18
 REVENUE TOTALS PER FUND
 General Fund  $ 38,234.70
 Road Use Tax Fund  $ 12,862.13
 Employee Benefits Fund  $      333.34
 Emergency Fund  $        63.72
 Local Option Sales Tax Fund  $ 15,752.12
 TIF Fund  $        92.58
 Debt Service Fund  $   1,210.46
 Water Fund  $ 32,075.22
 Sewer Fund  $ 46,662.21
 TOTAL  147,286.48