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City Council Meeting Minutes 6/13/2018

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Mayor Tony James opened the City Council meeting at 7 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bice, Saak, Schutt          Not Present:  Bermel

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Police Report – From 5/7/18 to 6/10/18 reported 2 traffic control, 1 harassment, 3 suspicious person, 2 civil standby, 6 animal calls, 1 lift assist, 1 incomplete 911 call, 1 care break-in, 2 suspicious vehicle, 1 harassment (arrest warrant issued), 1 driving wrong way on Highway 141, 4 ambulance calls, 1 reckless driver, 4 motorist assists, 1 violation of no contact order, 1 parking complaint (citation issued), 1 gas drive off, 1 juvenile with alcohol, 2 parking complaints, 1 phone scam, 1 missing child, 1 bank alarm, 1 lost property (returned to owner), 15 citations, 12 warnings and 7 other agency assists.

Fire/EMS May Report shows there were 10 EMS calls, 1 motor vehicle accidents and 3 fires.  Action to approve job descriptions and pay rates for part-time staffing positions was approved by Bice, seconded by Saak.  All Ayes.  Action to approve election of Brad Feick as Ambulance/EMS Chief was approved by Saak, seconded by Backous.  Patty Tiernan is retiring with the EMS Department after nearly 22 years of service.  All Ayes.

Public Works Report – Public Works Director Jarrod Sturtz mentioned they have fixed one filter last week with the new media put in, and they will fill it with water and shock it with sodium permanganate and chlorine and then have it tested for bacteria.  The bad news is that all the materials have not been shipped, only enough was shipped to fix one filter.  Sturtz mentioned they are going to shut down filters one and two completely and run off of the good filter until the material arrives and they have fixed the other two.  Sturtz mentioned he should be receiving the material in the next couple of weeks.  Once all the filters have been replaced with the new media, he will flush the system.

Parks & Recreation Report – Jennifer Harned mentioned the first sand volleyball league will begin on Sunday, June 9th with 6 teams.  Babysitting clinic through ISU Extension will be held on Thursday, May 31st and Friday, June 1st and is nearly at capacity with 19 of 20 slots filled.  Summer bam bam and soccer registration closes this month.  Jennifer plans on shadowing two local programs in Johnston and Grimes this summer to get ideas on hosting a Safety Town next year for Granger.  Jennifer has been discussing with Playground Guardian on doing a full playground inspection by a certified inspector as well as an ADA Audit to make sure we are compliant.  Recently there have been other communities in Iowa who have been audited and Jennifer would like to stay ahead of this and make sure we are up-to-code.  Playground owners are required to follow the guidelines, laws, and standards with these three governing bodies:  Consumer Product Safety Commission (CPSC), ADA, and ASTM.  There has not been an inspection by a certified inspector who knows what to be looking for during inspections.  The Parks & Recreation department has a huge liability with playgrounds and needs to investigate and have a good understanding of proper care processes, record keeping, and administrative oversight necessary to own a playground or playgrounds.  Iowa City Schools and City of Cedar Rapids were investigated in the last few years by the Department of Justice.  Jennifer would like to move forward with having Playground Guardian come to complete an inspection.  Saak made motion to proceed with having Playground Guardian come to complete an inspection in the amount of $1900, seconded by Schutt.  All Ayes.  The Park & Recreation Board is evaluating the information from the public survey to create a plan going forward on how to improve the Parks & Recreation department.  There were many comments about the need for walking/bike trails and great ideas of new programs and offerings that Jennifer and the Parks & Recreation Board is considering to offer in the future.  It was decided that there will be no meeting for the month of July and beginning in August, the Parks & Recreation Board meetings will be moved to the first Wednesday of each month at 7 p.m.

Action on Ordinance No. 369 – providing for certain required stops in the Landing at Oxley Creek Plat, first reading was approved by Backous, seconded by Schutt.  All Ayes.  Backous made motion to waive the second and third readings, seconded by Bice.  All Ayes.

Action on Ordinance No. 370 – providing that residential sidewalks shall be at least five feet in width, first reading was approved by Schutt, seconded by Backous.  Backous made motion to waive the second and third readings, seconded by Schutt.  All Ayes.

Action on Ordinance No. 371 – amending Chapter 35 of the Code of Ordinances to change all references to the Ambulance Department and the Ambulance Chief (and other Ambulance references) to the EMS Department, the EMS Chief and EMS, first reading was approved by Schutt, seconded by Bice.  All Ayes.  Schutt made motion to waive the second and third readings, seconded by Bice.  All Ayes.

2018 Sidewalk Improvements Project – Action on Resolution 2018-13 – ordering construction of the 2018 Sidewalk Improvement Program, and fixing Wednesday, July 11th for hearing thereon and taking of bids on Tuesday, July 10th at 11 a.m. was approved by Schutt, seconded by Bice.  All Ayes.

2017 Sidewalk Improvement Project – Engineer Veenstra mentioned Holzworth Construction has agreed to fix the 120 feet of sidewalk by August 1st.  They have asked that we accept the project and pay all sums that are due except for the value of the replacement of the 120 feet of sidewalk until the work is completed.  The City will not agree to any further release beyond issues related to the thickness of the sidewalk.  Except for the issue related to the thickness of the sidewalk, the provisions of the maintenance bond against defects in materials and workmanship would still apply under the provisions of the maintenance bond.  Holzworth Construction would agree that all remaining cleanup items not associated with the replacement of the sidewalk, primarily grading, seeding, and removal of erosion control devices, would be completed under the contract and, if not completed, would be considered a defect subject to the provisions of the maintenance bond.  Action on Resolution 2018-20 – resolving disagreements between the City and contractor was approved by Saak, seconded by Backous.  All Ayes.  Action on Final Payment – Holzworth Construction, LLC (including release of retainage) – $5,446.19 and further authorizing payment of $2,866.00 upon completion of the replacement of 120 feet of sidewalk was approved by Backous, seconded by Saak.  All Ayes.  Action on Resolution 2018-21 – accepting the Sidewalk Improvement Program 2017 (final cost of $113,423.82) was approved by Bice, seconded by Schutt.  All Ayes.

2018 Amendment to Urban Renewal Area (Ironwood) – Engineer Veenstra mentioned the Urban Renewal Plan Amendment includes portions of Ironwood Estates Plat 3, including the street right-of-way, the new lot 44 and four single family residential lots.  The single family residential lots are included because storm sewer and sanitary sewer to serve the plat are being constructed across portions of these four lots.  As indicated in the Urban Renewal Plan Amendment these four lots are not considered as part of the request for any incremental taxes.  The incremental tax will be limited to those generated on lot 44.  The Urban Renewal Plan Amendment area includes the area to the east of Ironwood Estates Plat 3 where a portion of Linden Street is located.  This area is immediately north of the existing Urban Renewal Area and a portion of this Parcel A is required for the extension of Linden Street.  The description in the Urban Renewal Area follow the lots in Ironwood Estates Plat 3.  As of this date Dallas County records do not reflect Ironwood Estates Plat 3.  A portion of the Urban Renewal Plan Amendment is currently considered agricultural property.  The property owner, Granger Land Co LLC, will need to consent to including the area within the Urban Renewal Area.  This is the same situation that was addressed with the inclusion of agricultural land in the Twin Eagles Urban Renewal Area in 2016.  For purposes of the Urban Renewal Plan Amendment the Engineer has included a $1,500,000 cap on developer related expenses and included an allowance for the City to recover administrative and other associated costs.  The $1,500,000 cap may need to be revised before final adoption of the Urban Renewal Plan Amendment.  The cap should reflect the agreement between the City and Granger Land Co LLC relative to the maximum amount of costs that could be recovered for the public improvements within the Urban Renewal Area.  Action on Resolution 2018-15 – approving agreement between the Cities of Woodward and Granger approving the relocation of Grandwood Education Center from the City of Woodward to the City of Granger was approved by Schutt, seconded by Bice.  All Ayes.  Action on Resolution 2018-16 – setting Friday, June 22nd at 4 p.m. as the date of consultation with the taxing authorities and Wednesday, July 11th at 7 p.m. as the public hearing on a proposed Amendment No. 4 to the Granger Urban Renewal Plan in the City of Granger, State of Iowa, was approved by Backous, seconded by Schutt.  All Ayes.

Ironwood Estates Plat 3 – The City Attorney Ralph Brown mentioned they have received the maintenance bonds and the Engineer has reviewed them and they seem to be in order so the Resolution that was approved back in April approving the Final Plat can now be released.

Development Agreement with Eagle One Development, LLC (Lift Station) – Will Van Zee is requesting to increase dollar cap on the Development Agreement by $50,000.  The City approved Amendment No. 1 to the Development Agreement increasing the maximum amount of the Economic Development Grant to $550,000, but the cost of constructing the public improvements will exceed $550,000 and therefore the developer would like to increase the cap on the Development Agreement to $600,000.  This shall constitute the maximum amount of reimbursement for the public improvements.  Action on Resolution 2018-17 – fixing Wednesday, July 11th at 7 p.m. for the public hearing on the proposal to enter into an Amendment No. 2 to the Development Agreement with Eagle One Development, LLC was approved by Schutt, seconded by Saak.  All Ayes.

Oxley Creek Improvements – Engineer Veenstra mentioned we accepted the Oxley Creek Improvements Project back in April 2018 because there was a claim outstanding which started the time clock of which they either had to file suit between 30 and 60 days or they would lose their claim.  They filed suit on June 8th and the City is named as the party of the suit, although essentially all we are doing is holding the money and are waiting for the courts directive.  Backous made motion to authorize Attorney Ralph Brown to respond to Nichols Equipment, LLC regarding the lawsuit, seconded by Schutt.  All Ayes.

Beaver Crossing Plat 3 Final Plat – Action on Resolution 2018-19 – waiving the requirements of the subdivision ordinance was approved by Bice, seconded by Schutt.  All Ayes.

Discussion on possible permit fee for utility construction in public right-of-way.  Currently in Part 14 of the City of Granger’s standard specifications for public improvements and construction in public right-of-way refers to the application for a permit and provide a bond but without charging a fee.  The Public Works Director, Jarrod Sturtz, would like to charge a flat fee of $100 for the time to review and inspect the construction in public right-of-ways.  Attorney Ralph Brown will put an Ordinance together for the next Council meeting.

Engineer Veenstra mentioned there was an inspection today on the 2015 Water Quality Initiative Project and SRF is pushing us to terminate the contract with Iowa State Contractors and get someone else in to finish the project.  Engineer Veenstra mentioned to SRF that is was not that simple but that we do need to move on it because they are being nonresponsive.  Veenstra gave the City Attorney a letter today intended to be sent to the bonding company basically saying they have until June 29th to tell us their plan and until July 3rd to enter into an agreement for a fixed schedule to complete the work or on July 11th we will initiate action and terminate the contract and retain someone to finish the project.  Under the bond, the assured is obligated for all costs that we incur for default.  So if it costs the City $5,000 or more to finish the project, they are obligated under the bond to reimburse the City.  Our obligation is to give them notice.

Granger Days 2018 will be held Friday, August 24th and Saturday, August 25th.  Farm Rock will perform outside of Bud’s Pub on Friday night from 9 p.m. to 1 a.m.  Food by Gary Geneser and Kue’d Smokehouse.  There will be 5k race sponsored by Janning Family Chiropractic and Beemer Landscaping on Saturday starting at 8 a.m. (packet pick-up from 7-7:40 a.m. at race site).  The location of the race is at the Woodward-Granger Learning Center, 2200 State Street.  Early registration is due by August 1st and a Granger Days shirt will be given to the first 50 registrants.  There will be a pancake breakfast held at the Assumption Catholic Church from 8 a.m. to 10 a.m. sponsored by the Knights of Columbus.  The parade will begin at 10 a.m.  Beneventi Chevrolet will be having a car show from 10 a.m. to 2 p.m. Other events being held at Centennial Park will be inflatables, petting zoo, game truck, kid tractor pull, trampoline act, princesses, Jonathan May magician, bags tournament, volleyball tournament and movie in the park.  We will have many food vendors and vendors selling products also in the park.  Fireworks will be held at the Granger Community Center inside the ballfield.  And to end the night, Toaster will be hosting their 25th Anniversary show outside of Bud’s Pub from 9 p.m. to 1 a.m.  For more information on the events being held, to order Granger Day t-shirts or to enter the 5k, volleyball or bag tournament, please go to www.grangerdays.com or call City Hall.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Saak.  All Ayes.

Mayor appointed Schutt to the Finance Committee for another year ending June 30, 2019.

Backous made motion to add Playground Guardian to the bills for payment in the amount of $1900, seconded by Saak.  Saak made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Mayor Tony James mentioned the second community public forum was held Thursday, June 7th with a small group attending due to sporting games going on all over.  Some of the same people attended with a few newcomers.  The forum lasted about an hour with just a few questions from the public.  The review of the public forum will be issued in the July newsletter.  Mayor James mentioned the City of Johnston will hold a public hearing to consider the annexation proposal at their June 18th meeting in the Council Chambers of Johnston City Hall.  Mayor James has not heard anything back from anyone he has sent letters to regarding annexation to the East of Highway 17 except for the Lemasters which have property to the North of 110th Ave. The Council is in agreement to move forward with the Mayor talking with Lemasters about voluntarily annexation to the City.

Meeting adjourned at 9:10 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

JUNE 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 A & W Electric  Fix breaker tripping on scoreboard at Centennial Park  $       616.63
 Access Systems Leasing  Copier lease + usage  $       349.07
 Access Systems Leasing  Server lease + IT services  $       625.74
 AccuJet LLC  Clean filter at lift station  $    1,420.00
 AccuJet LLC  Clean filter at water plant  $    2,272.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       191.75
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       306.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       244.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       242.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       228.50
 Ahlers & Cooney PC  Amendment to Urban Renewal  $         74.00
 Ahler’s & Cooney PC  Work on Granger Land Co  $    1,092.00
 Arrow International  EZ IO Supplies  $    1,194.90
 Banleaco  Folder/Inserter lease  $       154.22
 Barnes & Noble  Nikelodeon slime  $         31.80
 Barnes & Noble  Books/DVD  $         64.83
 Barnes & Noble  DVDs  $         74.77
 Barnes & Noble  Books  $         13.59
 Barnes & Noble  Books  $         61.48
 Barnes & Noble  DVDs  $         29.98
 Barnes & Noble  Books/DVDs  $         55.63
 Barnes & Noble  Books  $       135.64
 Barnes & Noble  Books  $       124.76
 Barnes & Noble  Books  $         15.19
 Barnes & Noble  Books/DVDs  $         45.97
 Barnes & Noble  Books/DVDs  $       214.87
 Beneventi Chevrolet  Fuel lift pump assembly  $       620.54
 Bomgaars  Knee boots/gloves  $         31.97
 Bound Tree Medical  Albuterol/bandage/coveralls/bendable foam/suction bulb tip/electrodes  $       164.42
 Bound Tree Medical  Resuscitator mask/practi-valve training/vent mask  $       139.46
 Bound Tree Medical  Baby manikin  $       114.99
 Brown, Fagen & Rouse  Legal services for June 2018  $    2,475.00
 Burns, Brandon  Cell phone reimbursement  $         35.00
 Casey’s General Stores  Fuel  $    1,727.30
 Clive Power Equipment Co.  Push mower/safety glasses  $       345.54
 Core & Main  Blue marker paint/green marker paint/wire marking flags  $       262.68
 Culligan Water of Adel  Bottled water + cooler rental  $         29.80
 D & K Products  Weed killer/erase tank cleaner/fertilizer  $       595.18
 Dallas County EMS  Ambulance tiering services  $       150.00
 Dallas County News  Subscription renewal  $         46.00
 Demco  Stickers/notepads/magnetic picture frame/craft dough/kazoos/flutes/cowbells/
 water game/keychains/whistles  $       150.18
 Demco  Drawstring backpacks  $         19.50
 Demco  Rock book bag w/loop handle  $         38.25
 Demco  Colored pencils w/sharpener  $         25.85
 Demco  Long book jacket covers  $         31.94
 Demco  Vistafoil laminate/poly sealing tape clear  $         98.69
 Electric Pump  Lift station pump repair  $    1,104.05
 Electric Pump  Lift station pump maintenance for 3 years  $    1,200.00
 Electrical Engineering & Equip. Co.  Butt Splices  $         57.74
 Empowerment Solutions, LLC  Changes to parks & rec page for Bricks 4 Kidz  $         18.75
 Enaqua  UV bulbs  $    2,647.00
 ESO Solutions, Inc.  Fire software upgrade  $    3,480.00
 Feick, Brad  Cell phone reimbursement  $         35.00
 Fire Recovery EMS  May billing  $       332.20
 Fluidyne Corporation  Replace output module for YSI controller/LUT flow controller/
 sigma submersible level transducer – due to lightning strike  $    6,643.46
 G & L Clothing  Clothing – Mullins  $         12.60
 G & L Clothing  Clothing – Mullins  $       236.49
 G & L Clothing  Clothing – Feick  $         84.00
 Galls  Uniforms – Hocking  $       175.93
 Galls  Uniforms – Hocking  $       297.96
 Gatehouse Media  Publications  $       397.43
 Gatehouse Media  Publications  $       181.24
 Gragg, Joanna  GCC rental reimbursement  $       100.00
 Grainger  Bin cabinet  $    2,145.00
 Grimes Fire and Rescue  Ambulance tiering services  $       200.00
 Harned, Jennifer  Cell phone reimbursement  $         35.00
 Hawkins Inc.  Chlorine/sodium permanganate  $    1,043.77
 Hawkins Inc.  Sodium permanganate  $       159.94
 Heartland Flags  Flagpole rope  $         20.00
 Highway 141 Association  Garage sale dues  $       100.00
 Invictus Construction Management  Removal of wall in conference room  $    3,995.00
 Iowa Department of Transportation  Telespar posts/anchors/rivets  $    1,043.00
 Iowa One Call  811 faxes  $         61.10
 Iowa One Call  812 faxes  $         52.20
 Iowa Prison Industries  HDW brackets/set screws  $       103.50
 Iowa Prison Industries  Street signs/stop signs/no parking signs/handicap sign/HDW brackets/HDW bracket round pipe  $       627.09
 ISU Extension  Babysitting class instructor payment  $       380.00
 ISU Treasurer’s Office  Pumping apparatus D/O handbook 3rd edition  $       396.00
 Jetco, Inc.  WTP network issues  $       354.05
 Jones Creek Apparel  Summer camp t-shirts  $       162.75
 Kempker’s True Value  RTV silicone  $           4.29
 Kiesler’s Police Supply, Inc.  Mossberg tactical shotgun  $       625.01
 MCHS EMS Program  LUCAS device training  $           5.00
 Metering & Technology Solutions  Model 25 orion renders meter readers  $       333.96
 Miller, Tabitha  CPR instruction payment reimbursement  $         80.00
 Miller, Tabitha  Channing Bete heartsaver AED/CPR/first aid training supp/BLS training manual payment reim.  $       586.97
 Mullins, Aaron  Cell phone reimbursement  $         35.00
 Office Depot  Copy paper/ink  $         88.05
 Office Depot  HP officejet printer/ink  $       155.19
 Office Depot  Toner  $       149.98
 Office Depot  Chair/ink/toner/copy paper  $       648.53
 Office Depot  3-ring binders/dividers/sheet protectors/trifold paper/toner/business cards  $       450.04
 Office of Auditor of State  Annual examination services for FY 2017 and annaul exam filing fee  $    4,360.00
 Perry Recreation Department  Swim lessons instructor payment  $    1,008.00
 Pink Stew Entertainment  2 magic shows for summer camp  $       170.00
 Plumb Supply Co.  PVC Coupling  $           7.18
 Polk City Fire & Rescue Department  Ambulance tiering services  $       200.00
 Praxair  Oxygen  $       393.31
 Purchase Power  Postage  $       400.00
 Racom  EDACS Access  $       470.00
 Ramsey, Katie  Action photos for parks & rec  $         65.00
 Ramsey, Katie  Action photos for parks & rec  $         65.00
 RMA Armament  2 ballistic vests  $       551.44
 Root, Cherina  First aid/CPR/AED instructor payment  $       320.00
 Sam’s Club  Cleaning supplies  $       119.92
 Sandry Fire Supply  PSI nozzle  $    1,048.80
 Sandry Fire Supply  Multigas detector  $       934.95
 Sherwin Williams Co.  Wall and ceiling paint for the community center  $       755.25
 Signature Sign and Graphic Studio  Movie and yoga banner  $       303.12
 State Hygienic Laboratory  Water tests  $         52.00
 Strauss Security Solutions  Replace lock on store room between restrooms & ballfield  $       304.50
 Sturtz, Jarrod  Cell phone reimbursement  $         35.00
 Terminal Supply Co.  Rust converter/primer/hex screws/shrink ring terminal  $         88.25
 Tiernan’s Service Center  Tires mount and balance on 2016 Ford F350  $    1,066.88
 Tiernan’s Service Center  Tire repair on John Deere tractor  $         25.00
 Tiernan’s Service Center  Oil change on 2016 Ford F350  $         40.00
 Trzeciak, Kristy  Cell phone reimbursement  $         35.00
 Trzeciak, Kristy  GCMOA luncheon mileage reimbursement  $         18.85
 Ultramax  Ammo for 223 duty rounds  $       333.00
 UPS  UPS Shipping Charges  $         12.68
 UPS  UPS Shipping Charges  $         52.98
 UPS  UPS Shipping Charges  $         38.45
 UPS  UPS Shipping Charges  $         15.63
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $       378.00
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $    4,789.46
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2017  $       956.93
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $    4,383.40
 Veenstra & Kimm, Inc.  Engineering Services for Twin Eagles Point Plat 3  $         60.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $       124.41
 Veenstra & Kimm, Inc.  Engineering Services for Grandwood Education Center Site Plan  $         11.92
 Veenstra & Kimm, Inc.  Building Permit Fees for April 2018  $    1,108.80
 Veterinary Medical Associates, PC  Hospitalization/euthanasia/cremation of canine  $         25.50
 Verizon Wireless  Cell phone charges  $         87.43
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 5/1-5/31/18  $    7,314.60
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $       271.12
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $         80.92
 WesTech  Water filter repair parts/media/air scour header/field service for inspection  $  54,680.00
 Zap Laser Tag  Summer camp activity  $         78.75
 Zap Laser Tag  Summer camp activity  $       236.25
 Ziegler Power Systems  Lift station generator annual maintenance  $    1,377.99
 TOTAL  $137,281.55
EXPENSE TOTALS PER FUND
General Fund  $  56,544.93
Road Use Tax Fund  $    1,921.84
Water Fund  $  60,989.63
Sewer Fund  $  17,825.15
TOTAL  $137,281.55
REVENUE TOTALS PER FUND
General Fund  $  39,632.78
Road Use Tax Fund  $  14,966.31
Employee Benefits Fund  $    3,097.92
Emergency Fund  $       435.25
TIF Fund  $       147.17
Debt Service Fund  $    8,974.33
Water Fund  $  30,403.29
Sewer Fund  $  50,168.01
TOTAL  $147,825.06