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City Council Meeting Minutes 5/8/2019

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Mayor James opened the public hearing on the amendment to FY 2018-2019 Granger City Budget at 7::00 p.m. at City Hall, 1906 Main Street, Granger, Iowa, 50109.  With no written or oral comments, the public hearing was closed.

Mayor James opened the regular City Council meeting at 7:01 p.m.

Roll Call:  Present:  Bermel, Bice, Saak, Schutt           Not Present:  Backous

Schutt made motion to approve the consent agenda, seconded by Saak.  All Ayes.

David and Dannelle Thompson at 2414 White Oak Lane request to waiver sewer charges on second month’s billing resulting from a water hose left on.  Schutt made motion to approve waiving $5 from sewer charges, seconded by Bermel.  All Ayes.

Mark and Diane Kepford at 2101 Broadway Street request to waiver sewer charges resulting from water leak.  Schutt made motion to approve waiving $140 from sewer charges, seconded by Saak.  All Ayes.

Jeffrey Topalovich request to close Walnut Street adjacent to houses 1902, 1903, and 1905 on Sunday, June 30 from Noon to 9 p.m. for a block party was approved by Schutt, seconded by Saak.  All Ayes.  Jeffrey will provide the necessary orange cones to close that section of the street.

John Kline and Keven Crawford presented on the proposal for development of Ironwood Plat 4.  The proposal is to loop Birch and Maple Streets and have a swale and landscape buffer between Cedar Street and the loop.  The lots proposed along Cedar Street would be 50 foot lots with more affordable beginner homes.  There has been a high demand for that in other areas, so they would like to propose it here in Granger.  They are proposing to have 26 foot streets in the cul de sacs which is the statewide standard and 31 foot street on Cedar Street.  They are proposing to have a park in the northwest corner of the development whether it would be public or private with access off the cul de sacs with sidewalks.  The Council was concerned with the size of the east and west street being 26 feet wide.  The price would range from $190,000 to $230,000 at 1100 to 1200 square foot homes for the 50 foot lots.  The Council was concerned with the 50 foot lots as well.  John Kline mentioned they will go back and revise the proposal to include 28 or 31 foot street going east and west and take out a few 50 foot lots and they will come back next month with the revisions.  The next step would be to go through the rezoning process which needs to be done before the development can move forward and they hope to start in the Fall.

Granger Trail Hub Plaza Project – Partial Payment Estimate No. 1 – Caliber Concrete, LLC – $26,286.50 was approved by Schutt, seconded by Bermel.  All Ayes.  The project is 63% completed.

2009 Water Plant Financing – reduction by State of Iowa SRF Program of interest rate from 3% to 1.75% which is a savings of $107,937 in interest to June 1, 2028.  Due to growth in the program and careful financial management, the SRF Program can offer this lower interest rate on all existing SRF Loans that are at least 10 years old.  Because this interest rate reduction changes the terms of the original SRF Loan agreements, our bond counsel amended the documents related to our SRF Loans.  The $1,400,000 General Obligation Capital Loan Note, Series 2009 (rate reset) – action on Resolution 2019-10 – approving and authorizing Amendment to Loan and Disbursement Agreement by and between the City of Granger, Iowa and the Iowa Finance Authority, and authorizing and providing for the reissuance of the outstanding principal amount of the $1,400,000 General Obligation Capital Loan Note, Series 2009; and amending tax levies securing said loan was approved by Schutt, seconded by Bice.  All Ayes.  The $700,000 Water Revenue Capital Loan Note, Series 2009 (rate reset) – action on Resolution 2019-11 – approving and authorizing Amendment to Loan and Disbursement Agreement by and between the City of Granger, Iowa and the Iowa Finance Authority, and authorizing and providing for the reissuance of the outstanding principal amount of the $700,000 Water Revenue Capital Loan Note, Series 2009 was approved by Schutt, seconded by Bice.  All Ayes.  Action to approve and authorize Mayor and Clerk to sign the Supplemental Tax Certificate was approved by Schutt, seconded by Bice.  All Ayes.

Action on Resolution 2019-12 – approving the Capital Improvement Program was approved by Schutt, seconded by Saak.  All Ayes.

Action on Resolution 2019-13 – adopting amendment to 2018-2019 Granger City Budget was approved by Schutt, seconded by Bice.  All Ayes.

Public Works Report – Harney Industries will be doing curb work throughout town including putting in the curb in front of Vermaas’ property.  Jarrod Sturtz received a quote to replace the sewer line between Benbow and Herrold’s properties in the amount of $20,000.  The plan is to bore in due to being 15 feet deep.  The Ice Pigging Project began on Monday.  Twin Eagles Development started today and will resume on Friday.  The plan is to do the original part of town next week.

Police Report – From 4/18/19 – 5/5/19 reported 4 ambulance calls, 4 animal calls, 2 thefts, 1 suicidal subject, 1 harassment, 1 unsecured load, 8 public assists, 3 illegal parking, 2 accidents, 2 suspicious persons, 3 suspicious vehicles, 2 domestic calls, 2 welfare checks, 2 erratic drivers, 1 possible sex abuse, 12 citations, 5 warnings and 5 other agency assists.

Fire/EMS April Report shows there were 18 EMS calls, 1 mutual aid, 4 motor vehicle calls and 5 fire calls.

EMS Department Report – Action to approve 4-year service contract for LUCAS equipment with Physio Control, Inc. was approved by Schutt, seconded by Bice.  LUCAS stands for Lund University Cardiopulmonary Assist System which is equipment that mechanically does chest compressions.

Parks and Recreation Report – Jennifer Harned would like to donate a free rental for Partners of the Parks to use for their silent auction for the Red Solo Cup Event.  She mentioned we have donated a building rental for the Red Solo Cup the last couple of years.  Action to allow Partners of the Parks a free Community Center rental for auction item for Red Solo Cup was approved by Schutt, seconded by Bermel.  All Ayes.  Harned mentioned it is recommended from the Parks & Rec Board to only allow a resident rate for employees of the City of Granger.  The discussion of distinguishing what counts as an “active member” of a volunteer group was a concern of the board.  The Council mentioned that we could distinguish who would receive the resident rate as an employee by those who receive an actual paycheck from the City.  Possible discussion and action at the June City Council meeting.  Harned mentioned the acoustics will be finished next week at the Community Center.  The Parks & Rec Board approved to allow Stone Bridge Church to put vinyl decals in the storage room where the chairs and tables are stored.  They use this space for church nursery and would like to place these in the room as a permanent fixture.  Harned would like to give Sharon Wiese and Erin Kamp a 3% raise beginning July 1.  They both will be working for a third summer.  They have returned each summer and done a wonderful job running our summer camps.  Sharon’s rate would increase from $10 to $10.30 and Erin from $8 to $8.24.  Action to approve 3% salary increase effective July 1 for summer staff Sharon Wiese and Erin Kamp was approved by Schutt, seconded by Saak.  All Ayes.  Action to approve hiring Katie Nygaard for summer staff starting June 1 paying $10 an hour was approved by Schutt, seconded by Bice.  All Ayes.  Action to approve hiring of Marah Benbow for summer staff starting June 1 paying $10 an hour was approved by Schutt, seconded by Bice.  All Ayes.  The July Parks & Rec Board meeting will be moved to Monday, July 1st.

Schutt reported for the Finance Committee that all information at this time was in order.  Schutt made motion to approve the report, seconded by Bermel.  All Ayes.

Bice made motion to approve all bills for payment, seconded by Bermel.  All Ayes.

Meeting adjourned at 8:44 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

 

APRIL 2019 CLAIMS
VENDOR DESCRIPTION AMOUNT
 A&W Electric  Panel Repair at WWTP due to Lightning Strike  $      851.00
 Access Systems  ShadowProtect SPX Desktop Edition License Renewal for Police Department  $        40.00
 Access Systems Leasing  Copier Lease + Usage  $      928.15
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 AccuJet, LLC  Clean Valves for Ice Pigging  $      874.17
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      363.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      399.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      345.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      105.00
 Ahlers & Cooney, P.C.  Receive, Review, and Respond to E-mail from City Attorney Regarding Termination
 of Contractor on Urban Water Quality Initiative Project  $        88.50
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  Slime/Grow Kit/Flippables/Legos/Solid Milk Bar/Salted Caramel Tablet/EGC Certs  $      250.59
 Barnes & Noble  Books  $      117.39
 Barnes & Noble  Book  $        13.59
 Barnes & Noble  DVD  $        21.69
 Barnes & Noble  Books  $        73.57
 Barnes & Noble  Books  $      240.89
 Barnes & Noble  DVD  $        19.99
 Barnes & Noble  Books  $        23.98
 Barnes & Noble  DVD  $        20.29
 Barnes & Noble  Book  $        11.99
 Barnes & Noble  DVD  $        34.98
 Barnes & Noble  DVD/EGC Certs  $        51.28
 Bomgaars  U-Bolts/Pipe Caps/Wire Rope Clip/Splicing Sleeve/Galvanized Cable/Flat Iron  $        26.51
 Bomgaars  Sump Pump  $      139.99
 Bomgaars  Sink Supply Tubes  $        27.96
 Brown, Fagen & Rouse  Legal Services for May 2019  $   2,475.00
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Capital City Equipment Co.  Snow Blower Skid Shoe Repair  $      186.96
 Capital City Equipment Co.  Tool Cat Wheel Stud Repair  $        31.92
 Casey’s Business MasterCard  Fuel  $   1,234.23
 Central Iowa Distributing, Inc.  Black Trash Bags  $      149.40
 City of Ankeny  Swimming Lessons Instructor Payment  $   1,428.00
 Core & Main  T-Handle Valve Key  $      175.00
 Core & Main  Blue/Green Marker Paint  $      135.12
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        30.55
 D&K Products  Fertilizer  $      450.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Demco  Slime/Kickball/Book Light/Drawstring Bags/T-shirts  $      181.39
 Demco  Posters/Bookmarks/Bulletin Board Decorator Set/Stencils/Bubble Bottles/Glasses
 Flying Rockets/Rocket Launcher/Hanging Swirls/Spin Tops/Slide Puzzles/Bounce
 Balls/Paddle Ball/Kickball/Vinyl Aliens/Slime  $      195.49
 Demco  Economy Bag  $        46.74
 Demco  Scotch Magic Tape/Masking Tape  $        58.05
 Electric Pump  Seal Replacement Kit/Misc. Shop Supplies/Labor/Environmental Charge  $   2,530.33
 Electrical Engineering & Equipment Co.  Electric Box for Granger Trail Hub Plaza Project  $        53.59
 Elite Electric & Utility Contractors  Jetted 400′ East in Tile at WTP  $      300.00
 Emergency Apparatus Maintenance  Pump Test on Unit E271  $      713.25
 Emergency Apparatus Maintenance  Pump Test on Unit T276  $      713.25
 Empowerment Solutions, LLC  Page Form Updates for Parks & Rec/Updates to Fire Depart Application & Fix Errors  $      108.00
 Erikson, Karen  GCMOA Luncheon Mileage Reimbursement  $        21.23
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  April Billing  $      639.31
 General Fire & Safety Equipment Co.  Annual Fire Alarm System Inspection/12v7ah Batteries  $      198.00
 Genus Landscape Architects  Professional Services thru March 2019 – Construction Admin on Granger Trail Hub  $      405.47
 gWorks  Spring 2019 User Group Packet  $        32.85
 Hap’s Air Service  Assembled Sensenich Propeller & Installed/Set Blade Angle to Removed Prop Blade
 Angle/Installed & Torqued Bolts/Replaced Rocker Cover Gaskets on Cylinders  $      230.94
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Hawkins, Inc.  Chlorine & Sodium Permanganate  $   1,507.40
 Heartland Flags  3×5 and 4×6 US Flags  $      110.00
 Iowa League of Cities  GrantFinder Subscription thru 6/30/20  $        50.00
 Iowa One Call  811 E-Mails  $        36.90
 Jetco  PLC Repair  $      635.10
 Jones, Dawn  GCC Rental Fee Reimbursement – Cancelled Rental for 5/18/19  $        80.00
 Kid Power  Pedal Tractor Pulls Deposit for Granger Days  $      380.00
 Logan Contractors Supply, Inc.  Laser Level  $      975.00
 Logan Contractors Supply, Inc.  Nail Stakes  $        30.24
 Mercy College of Health Sciences  Water Rescue Training CEH’s  $        30.00
 Miller, Fidler & Hinke Insurance  Commercial Cyber & Privacy Liability Insurance  $   1,000.00
 MNG, Inc.  Yard Waste Signs for Lagoon  $        95.00
 Modern Office  Adj Ht Rect L-Desk  $   1,648.00
 Monarch Foundations, Inc.  Mini Hoe Rental  $   1,100.00
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 Office Depot  Round-Ring View Binders  $        10.88
 Office Depot  Wireless Projector  $      719.99
 Office Depot  Copy Paper/Toner/Cocoa Swiss Miss K-Cups/Ink/Binder Clips  $      177.44
 Office Depot  Gaming Laptop  $      899.99
 Office of Auditor of State  Annual Examination for FY2018/Annual Exam Filing Fee  $   4,856.25
 Oriental Trading  Sticky Bunny on Ring/Easter Assortments/Easter Prisms  $        58.04
 Physio-Control, Inc.  Annual Maintenance for FY2020  $   1,632.96
 Polk City Fire & Rescue Department  Ambulance Tiering Services  $      200.00
 Polk County Public Works  Annual Road Maintenace on NW 110th Avenue  $      544.50
 Praxair  Oxygen  $      199.67
 Qtech Automation, Inc.  Auma Type A Drive Assembly/Bearings  $      750.00
 Racom  EDACS Access/BEON Access  $      494.05
 Recovery Services  Ambulance Billing Reimbursement – Overpayment  $        10.06
 Richtman Printing  2019 Summer/Fall Program Guides  $   1,744.33
 Rounded Minds  Instructor Payment  $      560.00
 Sandry Fire Supply  Ultimate Hood Carbon 21  $      767.97
 State Hygienic Laboratory  Water Tests  $        26.00
 Strauss Security Systems  Keys for Lagoon  $        40.26
 Storey Kenworthy/Matt Parrott  Ice Pigging Door Hangers  $      205.16
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        63.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        63.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        42.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        63.00
 The Sherwin Williams Co.  Tyvek Coveral/Resp Mask/Plastic Sheeting  $        49.61
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 Van Wall Equipment  Plus 50 II  $        10.46
 Van Wall Equipment  Spark Plug/Fuel Pump/Fuel Filter/Carburetor/Filter A/C Cartridge  $      204.65
 Veenstra & Kimm, Inc.  Engineering Services – Ironwood Estates Plat 3 – Construction  $      657.54
 Veenstra & Kimm, Inc.  Engineering Services – Equalization Basin Diversion Sewer  $      611.09
 Veenstra & Kimm, Inc.  Engineering Services – Sidewalk Improvements Program 2017  $      102.38
 Veenstra & Kimm, Inc.  Building Permit Fees for March 2019  $   4,256.20
 Verizon Wireless  Cell Phone Charges  $        88.05
 Veterinary Medical Associates, PC  Canine Impounds  $      126.00
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 4/1-4/30/19  $   7,416.80
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        27.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        86.08
 Williams Scotsman  Police Mobile Trailer Rental Fee  $      338.00
 Woman’s Day  Library Magazine Subscription  $        10.70
 TOTAL  $ 54,874.29
 EXPENSE TOTALS PER FUND
 General Fund  $ 41,248.67
 Road Use Tax Fund  $   1,062.35
 Water Fund  $   5,167.03
 Sewer Fund  $   7,396.24
 TOTAL  $ 54,874.29
 REVENUE TOTALS PER FUND
 General Fund  $255,757.43
 Road Use Tax Fund  $   6,781.28
 Employee Benefits Fund  $ 34,173.94
 Emergency Fund  $   6,531.84
 Local Option Sales Tax Fund  $ 12,833.25
 TIF Fund  $ 36,171.98
 Debt Service Fund  $128,637.35
 Water Fund  $ 23,710.18
 Sewer Fund  $ 44,675.61
 TOTAL  $549,272.86