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City Council Meeting Minutes 4-10-2019

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Mayor James opened the City Council meeting at 7::00 p.m. at City Hall, 1906 Main Street, Granger, Iowa, 50109.

Roll Call:  Present:  Backous, Bermel, Bice, Saak, Schutt

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Resident at 2419 Birch Street is acquiring about the concrete flume behind her house.  City Engineer mentioned the residents could remove the concrete flume as long as they make sure the flume is not blocking any water drainage and the Council agrees that the resident would have to pay to have it removed, not the City.  Residents should make sure they communicate with their neighbors to make sure they are not causing any problems if they remove the concrete flume.

David and Dannelle Thompson at 2414 White Oak Lane request to waiver sewer charges resulting from a water hose left on.  Schutt made motion to approve waiving $300 from sewer charges, seconded by Saak.  All Ayes.

Bob Gross at 1910 Main Street request to waiver sewer charges resulting from a toilet running downstairs.  Since water goes down the sewer in this case the Council agreed to let Bob pay over three months.  Schutt made motion to let Bob pay his utility bill over three months, seconded by Backous.  All Ayes.

Action to accept low quotation for 3-year maintenance of Oxley Creek Project native plantings and award contract to Iowa Restorations of Van Meter for $4,200 was approved by Saak, seconded by Backous.  All Ayes.

Action to accept low quotation for 3-year maintenance of Urban Water Quality Initiative native plantings and award contract to Iowa Restorations of Van Meter for $4,200.  The Council would like to defer to the May Council meeting.

Action to accept surety’s settlement proposal or to direct surety to complete and project and undertake required remedial work.  The Council would like to defer to the May Council meeting.  Discussion and possible action to accept low quotation for completion and remedial work and award contract to EOR Iowa, LLC of Boone for $76,000.  The Council would like to defer to the May Council meeting.  Discussion and possible action to accept low quotation for seeding and award contract to EOR Iowa, LLC of Boone for $14,000.  The Council would like to defer to the May Council meeting.

The Equalization Basin Diversion Sewer project at the wastewater treatment plant involves a modification of the sewer used to divert flow to the existing two cell equalization basins.  Currently the flow in excess of the capacity of the influent pump station is diverted southerly through a gravity sewer to the Archimedes screw pump station located along the center berm of the two equalization basins.  The proposed modification allows the City to eliminate the ongoing operation and maintenance cost for the screw pump station constructed in 1986 and simplifies the operation of the equalization basin.  The occasional events in which the flow level results in minor surcharging have no adverse impact on the performance of the system.  The City would request the Iowa DNR to review and issue the construction permit (which is good for a year to complete the project) for the equalization basin diversion sewer.

Capital Improvement Plan shows the preliminary cost for the 20 projects and the funding source and year that it is projected to be completed.  The City Engineer will email the excel spreadsheet to the City Clerk so the Council can make any changes necessary.  The next step is to adopt the plan and then use as a guideline during budget preparation.

Action on Ordinance No. 379 – amending the Code of Ordinances by adding a chapter titled “Industrial Property Exemptions”, first reading was approved by Schutt, seconded by Saak.  All Ayes.  Bice made motion to waive the second and third readings, seconded by Schutt.  All Ayes.  The purpose of this chapter is to provide for a partial exemption from property taxation of the actual value added to industrial real estate by the new construction of industrial real estate, research-service facilities, warehouses, distribution centers and the acquisition of or improvement to machinery and equipment assessed as real estate.  The amount of actual value added which is eligible to be exempt from taxation is as follows:  1) for the first year, 75%; 2) for the second year, 60%; 3) for the third year, 45%; 4) for the fourth year, 30%; 5) for the fifth year, 15%.  An application shall be filed for each project by the owner of the property with the County Assessor by February 1 of the assessment year in which the value added is first assessed for taxation.  Applications for exemption shall be made on forms prescribed by the Director of Revenue and shall contain information pertaining to the nature of the improvement, its cost, and other information deemed necessary by the Director of Revenue.  A person may submit a proposal to the City Council to receive prior approval for eligibility for a tax exemption on new construction.  If the City Council resolves to consider such proposal, it shall publish notice and hold a public hearing thereon.  Thereafter, at least thirty days after such hearing the Council, by ordinance, may give its prior approval of a tax exemption for new construction if the new construction is in conformance with the zoning plans for the City.  Such prior approval shall not entitle the owner to exemption from taxation until the new construction has been completed and found to be qualified real estate.  When in the opinion of the City Council continuation of the exemption granted by this chapter ceases to be of benefit to the City, the Council may repeal this chapter, but all existing exemptions shall continue until their exemption.

Action to set public hearing on amendment to FY 2018-2019 City Budget for 7 p.m. on May 8, 2019 was approved by Backous, seconded by Schutt.  All Ayes.

Public Works Report – Action to approve text of and mailing of proposed letter to residents about ice pigging of water mains starting May 6 through May 15 with Mayor to construct a cover letter was approved by Bice, seconded by Bermel.  All Ayes.  Action to approve purchase of door hangers in the amount of $196.50 for additional notice of ice pigging was approved by Bice, seconded by Bermel.  All Ayes.

Action to accept the resignation of Donovan Hocking was approved by Schutt, seconded by Backous.  All Ayes.  Action to authorize Chris Knouse to extend his working hours to 30 hours a week until June 30, 2019, effective immediately was approved by Saak, seconded by Bermel.  All Ayes.  Action to hire Joe Cox, who is currently the police chief of Woodward, as part-time office effective immediately was approved by Backous, seconded by Saak.  All Ayes.

Granger Trail Hub Plaza Project – the concrete work has been completed.  The next step is for the plantings, benches and bike racks.  The City was awarded the MidAmerican Energy Trees Please! Grant in the amount of $1,000 to go towards trees to be planted around the hub.  The Partners of the Parks has committed to giving the Granger Trails Committee $5,000 towards the project as well.

Police Report – From 3/11/19 – 4/7/19 reported 1 out of control female, 1 impaired driver, 1 flood watch, 3 reckless drivers, 2 accidents, 1 child custody issue, 2 thefts, 1 parking issue (towed), 1 ATV on City street, 1 dog bite, 1 citizen assist (keys locked in vehicle), 1 vehicle traveling wrong way on Highway on 141, 1 motorist assist, 4 animal calls, 1 trespass, 1 dog (attacked fowl), 1 identity theft, 1 harassment, 1 domestic dispute, 4 citations, 3 warnings and 6 other agency assists.

Fire/EMS March Report shows there were 9 EMS calls, 1 mutual aid, 2 motor vehicle calls and 1 fire call.  Rob Saak was approached by Keenan Beemer who is on the Granger Days Committee, they are planning to do have the fire departments do water fights during Granger Days and would like permission to close down State Street between Kennedy Blvd and Rose Street.  Since State Street is pretty congested during Granger Days and possible flooding in ditches it was recommended that they close down Sycamore Street between Broadway and State Streets because there are storm sewers there.  Rob will mention this to Keenan and a decision will be made and brought back to the Council for approval in the next couple of months.

EMS Department Report – Brad mentioned they were awarded the Dallas County Foundation grant in the amount of $2,000 which will be used to purchase an AED.  Council member Mike Backous would like to thank Brad and the EMS Department on behalf of his family for helping out on the accident that happened on Highway 141.  Mayor James mentioned the departments did a good job with the donations for the flood victims.  Rob mentioned it was JT Miller’s idea to collect donations for the flood victims in Mills County.  The community really came together and JT and the department received donations from over 100 families and businesses.

Parks and Recreation Report – Brad will begin the interior of the concession building at the sports complex this month.  The acoustics will be added inside the community center in the next few weeks.  The Lake Country Bible Chapel Choir donation was used to purchase furniture for the entryway of the community center.  Julie Stanger, who lives in the Homesteads which is outside City limits, would like permission to rent the community center at the resident rate since she does a lot for the community by being a part of the Granger Auxiliary.  Council member Saak proposed that the employees or members of committees that serve the City of Granger could rent the community center for free.  Obviously, paying customers would have first choice over non-paying customers.  Jennifer will modify the Resolution on the community center on regulations of use and possible wording for the employee and committee member use of the community center to add to the Personnel Policy handbook.  The changes will be brought back to the May Council meeting for discussion and possible approval.  Action to approve concession stand manager job description so Jennifer can advertise for the position at a rate of $12 an hour was approved by Schutt, seconded by Saak.  All Ayes.  The Easter Egg Hunt will be at 10:30 a.m. at the community center field next Saturday, April 20th.

Schutt reported for the Finance Committee that all information at this time was in order.  Bermel made motion to approve the report, seconded by Saak.  All Ayes.

Backous made motion to approve all bills for payment, seconded by Bermel.  All Ayes.

Mayor’s Report – Action to approve registration for the Mayor to attend the SMART Economic and Community Development Conference on May 9th for a registration fee of $85 was approved by Bice, seconded by Bermel.  All Ayes.

Meeting adjourned at 9:00 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

   
MARCH 2019 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $      361.45
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 AccuJet, LLC  Vac Out Sedimentation Tank  $      728.48
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      375.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      105.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      264.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      303.50
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  Legos/Flippables/Salted Caramel Tablets/Milk Choc Tablets  $      173.42
 Barnes & Noble  Books/Sunflower Grow Kit/Poppy Grow Kit/Lavender Grow Kit/  $      218.12
 Barnes & Noble  Books/DVD/EGC Certs  $      142.87
 Barnes & Noble  DVD  $        29.99
 Barnes & Noble  Book  $      114.84
 Barnes & Noble  Books/DVD  $      102.36
 Barnes & Noble  Books  $        40.77
 Barnes & Noble  DVD  $        68.27
 Barnes & Noble  Books  $        23.98
 Barnes & Noble  Books  $        19.97
 Bomgaars  Angle Grinder/Chopsaw Wheel/Chop Saw  $      317.91
 Bomgaars  Credit – Wiper Blades  $     (23.98)
 Bound Tree Medical  Epinephrine  $      298.89
 Bound Tree Medical  NitroMist Spray  $      149.33
 Bound Tree Medical  Epinephrine  $      298.89
 Brown, Fagen & Rouse  Legal Services for April 2019  $   2,475.00
 Brown Supply Co.  PlowGuard Curb Runner Gauge Left/Right  $   1,250.76
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Capital City Equipment Co.  Tool Cat Tires/Vent Covers  $   1,034.84
 Casey’s Business MasterCard  Fuel  $      484.79
 Central Iowa Distributing, Inc.  Cleaning Supplies  $      234.00
 Central Iowa Distributing, Inc.  Cleaning Supplies  $        55.00
 Central Restaurant Products  Glass Coffee Decanter/Pour-o-Matic Coffee Brewer  $      340.13
 Colored Sand  Egg Necklace  $        60.00
 Core & Main  Meter Nipples/Meter Washers  $   1,038.00
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        24.05
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County News  Renewal Subscription  $        46.00
 Daniels Filter Service  Furnace Filters  $      312.34
 Econo Crafts  Galaxy Jars  $        70.61
 Electric Pump  Repair Valves that were Sticking  $      474.00
 Empowerment  Quarterly Hosting Fee  $      225.00
 Empowerment  Parks & Recreation Website Changes  $        35.25
 ESO Solutions, Inc.  E.H.R. Suite w/ QM & Mobile  $   1,995.00
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  March Billing  $      341.08
 Gatehouse Media Iowa  Publications  $      499.26
 Genus Landscape Architects  Professional Services thru March 2019 – Bid Phase on Granger Trail Hub  $   1,030.74
 Golden Horse, Ltd.  Books  $        72.03
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Henderson Products, Inc.  Cylinder for 2017 RAM Blade  $      328.85
 Highway 141  Donation  $      100.00
 Independent Salt  Salt  $   1,730.61
 Independent Salt  Salt  $   1,749.30
 Iowa Countertops  Countertops for Concession Building  $      192.10
 Keystone Laboratories, Inc.  Water Tests  $        28.00
 Logan Contractors Supply, Inc.  Pothole Patch  $      378.00
 Logan Contractors Supply, Inc.  Pothole Patch  $      378.00
 Metering & Technology  3/4″ M25 Low Lead Bronze Bare Meters/Model 25 Gallon 8-Dial HRE Integrals  $   2,705.92
 Midwest Technologies  Acoustic Panels Labor  $   1,000.00
 Miller, Fidler & Hinke Insurance  Property & Liability Insurance  $ 54,469.00
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 National Recreation & Park Association  NRPA Membership  $      175.00
 Office Depot  Toner/Construction Paper  $      247.04
 Office Depot  Copy Paper/Vacuum/Tape/Inke/Wipes/Binders/Paper Plates/Paper Bowls  $      357.09
 Office Furniture.com  Black Leather 5-Piece Sofa w/Corner Ottoman  $   1,199.00
 Phonesavanh, Vone  Yoga Instructor Payment  $      343.00
 Polk City Fire & Rescue Department  Ambulance Tiering Services  $      200.00
 Praxair  Oxygen  $      182.81
 Quick Oil Co.  Generator Fuel  $   1,374.27
 Quick Oil Co.  Fuel for Barrel  $      413.25
 Quick Oil Co.  Generator Fuel  $      436.91
 Racom  EDACS Access/BEON Access  $      494.05
 Rick’s Towing  Towing Police Car Out Due to Attempting to Rescue Someone Stranded  $      200.00
 Sam’s Club  Cleaning Supplies  $        32.44
 Sam’s Club  Cleaning Supplies/Late Fee/Interest Charges  $      177.35
 Sandry Fire Supply  E-Spot LiteBox Standard System  $      172.81
 Sandry Fire Supply  Helmet Crescent Single Chief/MSA Modern Invader 664 White Helmet  $      236.73
 Signature Sign & Graphic Studio  Vinyl Sign for Entryway  $        61.05
 State Hygienic Laboratory  Water Tests  $        26.00
 Storey Kenworthy/Matt Parrott  #10 Regular Envelopes  $      101.56
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Terminal Supply Co.  Hardware/Shop Supplies  $      194.13
 Tiernan, Patty  Reimbursement for CPR Certification  $      120.00
 Tiernan, Patty  Reimbursement for CPR Certification  $        40.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 UPS  UPS Shipping Charges  $        57.22
 Veenstra & Kimm, Inc.  Engineering Services – Ironwood Estates Plat 3 – Construction  $      261.22
 Veenstra & Kimm, Inc.  Building Permit Fees for February 2019  $   2,356.00
 Verizon Wireless  Cell Phone Charges  $        93.16
 Veterinary Medical Associates, PC  Canine Impounds  $        45.00
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 3/1-3/31/19  $   7,387.60
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        54.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        86.08
 Westrum Leak Detection  Locate a Leak in Water Main on Walnut Street  $      522.50
 Williams Scotsman  Police Mobile Trailer Rental Fee  $      338.00
 TOTAL  $ 98,696.45
 EXPENSE TOTALS PER FUND
 General Fund  $ 68,162.91
 Road Use Tax Fund  $   6,611.03
 Water Fund  $ 12,633.81
 Sewer Fund  $ 11,288.70
 TOTAL  $ 98,696.45
 REVENUE TOTALS PER FUND
 General Fund  $ 38,153.64
 Road Use Tax Fund  $ 10,973.29
 Employee Benefits Fund  $   2,079.09
 Emergency Fund  $      397.38
 Local Option Sales Tax Fund  $ 12,833.25
 Debt Service Fund  $      798.97
 Water Fund  $   7,587.69
 Sewer Fund  $ 20,693.76
 Sewer Capital Project Fund  $ 50,194.42
 TOTAL  $143,711.49