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City Council Meeting Minutes 3/14/2018

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Mayor Tony James opened the public hearing on proposed 29018-2019 Granger City Budget at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no oral or written comments, the public hearing was closed at 7:00 p.m.

Mayor James opened the regular City Council meeting at 7:00 p.m.

Roll Call:  Present:  Bermel, Backous, Saak, Schutt                     Not Present:  Bice

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Police Report – From 2/12/18-3/7/18 reported 5 parking issues, 1 harassment, 1 hit and run, 2 firework complaints, 2 child custody disputes,1 ambulance call, 1 fire call, 2 accidents, 3 motorist assists, 2 unlock vehicles, 1 assist Woodward for student protest, 1 noise complaint, 1 suspicious person, 2 civil standbys, 1 sex abuse investigation, 2 neighbor disputes, 1 internet fraud, 1 suspicious vehicle, 1 reckless driving complaint, 3 citations, 5 warnings and 5 other agency assists.

Fire/EMS February Report shows there were 7 EMS calls, 1 fire, 1 motor vehicle accident and 1 mutual aid.  Andy Stanger mentioned the Granger Auxiliary will be filing a 501 (c) (3) for non-profit status with the IRS with the help of Attorney Ralph Brown.  The Auxiliary supports and has helped fund items for the Fire and EMS Department.

Public Works Report – The filters have been ordered for the water plant and it will take up to 6-8 weeks to receive.

Parks & Recreation Report – Jennifer Harned mentioned the laser tag event collaborated with the library was very successful with 25 students and parents.  They will look at hosting another teen event soon.  Bricks 4 Kidz is running on Tuesdays after school and has continued to be successful with 11 students registered.  Art classes have preschool and school age students and will begin another session in April.  Easter Egg Hunt will now be hosted by the Parks and Recreation along with Stone Bridge Church which will be held on Saturday, March 31st.  The nursing home has decided not to host one this year.  Kindergarten basketball ran throughout February with 24 students.  The numbers were a little lower this year, but was open to older preschool age students.  Jennifer prepared the public survey and it was mailed out last Friday, March 2nd and so far 90 have been received.  This survey is to gain feedback on what the community wants for recreational program and development in the future.  This will give a better idea of what should be planned throughout Granger.  Summer camp planning is underway.  Sharon Wiese who ran the K-5th grade camp last summer will be heading up both preschool and K-5th grade this summer.  She has begun planning activities.  Jennifer has also met with the new aquatics director in Perry to discuss our partnership with swim lessons again.  The goal is to have the summer/fall program guide sent to print by March 16th and registration for spring/summer/early fall open April 1st.  Jennifer has met with Shannon Ashman with the Woodward-Granger Schools to discuss collaborating to provide physical activity for the preschool age group in the future.  This program would be similar to the library program and offer a free service once a month.  Jennifer also met with Rebecca Maas to discuss partnering with the school on their upcoming inclusive playground at Grandwood Education Center.  Active play is just as important for children with disabilities.  Children with disabilities are excluded from play significantly more often than their peers without disabilities.  Studies have shown that peer interaction between people with and without disabilities is enhanced when there are opportunities to interact with peers without disabilities.  One study found that children are more likely to choose a child with a physical disability to join a play activity when the disability interferes minimally with participation.  This finding suggests that children’s inclusion decisions may be influenced by the demands of the play setting.  Simply stated, children will engage in play with children with disabilities if they can engage in activities together without significant changes to the play environment.

Plan and Zoning Commission Report on Preliminary Plat of Ironwood Estates Plat 3 – Engineer Veenstra mentioned there are two items still outstanding; 1) the preliminary plat does not show how the water mains will connect; and 2) the preliminary plat does not show any change in the location of the street pavement in relationship to the west edge of the right-of-way on Lot A at the southern end of the plat.  The primary issue for the City is whether it is in agreement with having a street adjoining the west street right-of-way line from Kennedy Blvd. to a point just south of Lot 1 until such time as the City acquires additional right-of-way from the privately owned parcel to the west of designated street Lot A.  Keven Crawford with Cooper Crawford & Associates mentioned as far as the water main connections they did a topo of where the water main is from where it runs around the west side of the nursing home and then connects into a 4 inch main.  Their plan is to run a line down the public right-of-way between the two tree lines and intercept that water main on the west side of the nursing home.  Engineer Veenstra mentioned from a capacity perspective that is as good as you’re going to get in that part of the City.  At some point when the project moves north, we would want to hook back up to Maple Street.  The goal would be to have two connections so that we have some redundancy.  That part of the City has a 6 inch main, and now we require 8 inch mains.  For short term that is acceptable, but we need to have a discussion soon about having that second connection.  Keven Crawford mentioned that that is their plan in the future to connect it to Maple Street and loop it around.  With regards to the street location, initially two years ago we were thinking we were going to have the overflow from the storm water retention basins running down the east side of the street, it turns out that after they did more topo, it’s actually further east than what the property we own is so we can center it down the right-of-way and it will work fine.  Action on Resolution 2018-5 – approving Preliminary of Ironwood Estates Plat 3 with the amendment to the Resolution to add looping the water main from Cedar Street to Maple Street within three years was approved by Backous, seconded by Bermel.  All Ayes.

Water Quality Initiative Project – Engineer Veenstra mentioned the contractors still have some things to do on the project, but we cannot get them to come back so he would like to get a census from the Council to notify them of our intent to assess them $5,000 of liquidated damages.  Which basically means we are going to reduce the contract by $5,000 if they cannot finish the project.  The Council is in an agreement to move forward with this assessment.

FEMA – Granger was selected for voluntary initiative relative to potential flood mitigation activities with no cost to the City.  Engineer Veenstra will have a conversation with FEMA in the next couple of weeks.

2018 Sidewalk Improvements Project – Engineer Veenstra will have some preliminary plans ready for the City Clerk to mail out to the property owners in the next couple of weeks to present at the April City Council meeting.

Engineer Veenstra mentioned he should have the report back from the traffic study that was done on Highway 17 to present at the April City Council meeting.

Mayor James mentioned he sent a letter to three of the property owners closest to the City on NW 110th Avenue regarding annexation and he hasn’t heard back from them yet but unless these three property owners do not want to voluntarily annex to the City, then there is no reason to reach out to the others further east.  More discussion on this at our April City Council meeting.

Action on Resolution 2018-6 – approving 2018-2019 Granger City Budget was approved by Schutt, seconded by Saak.  All Ayes.

Action on Resolution 2018-7 – repealing Resolution 2014-2 and 2018-6 which granted authority to Public Works Department employees to issue snow route parking tickets was approved by Bermel, seconded by Schutt.  All Ayes.

Action to accept Matt Dose’s resignation from Plan and Zoning Commission was approved by Saak, seconded by Backous.  All Ayes.

Action to approve appointment of Jennifer Benbow to Plan and Zoning Commission to fill a vacancy in the term ending December 31, 2019, was approved by Backous, seconded by Bermel.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Schutt made motion to approve the report, seconded by Bermel.  All Ayes.

Backous made motion to approve bills for payment, seconded by Bermel.  All Ayes.

Mayor James mentioned the Community Public Forum on Wednesday, March 7th went very well.  There were about 30-40 people in attendance and 10-12 on live FaceBook feeds and almost everyone asked a question.  The main takeaways from the meeting was the water issues but we mentioned with the replacement of the water filters in the next couple of months, this should take care of the brown water.   Our police chief, Kelly Owen talked about the new snow ordinances for sidewalk and snow removal.  Jennifer Harned talked about Parks & Recreation and Harriet Peterson talked about the library.  Mayor James talked about how we are in need for volunteers and help with ideas for the following committees:  Granger Economic Development Association, Community Visioning Trails, Dallas County Local Housing Trust Fund, Partners of the Parks, Friends of the Library and Granger Days.  The annexation to the East of the City was also discussed.  Mayor James will put something together to add to the April newsletter for review.  A few people asked if we could add a calendar to the monthly newsletter that states the yard waste, garbage pickup and recycling pickup days.  We will start adding a calendar in the April newsletter going forward.  The next Community Public Forum will be sometime in June.  City Council member Bermel mentioned when he reviewed the live feed, his takeaway was that there is a lack of communication with the City to the residents when things occur like the water issue, etc.  Now that the City has a FaceBook page, we will do a better job of getting the word out to the residents as it happens.

Meeting adjourned at 7:58 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

MARCH 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $        349.07
 Access Systems Leasing  Server Lease + IT Services  $        625.74
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        385.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        376.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $        379.50
 All Personal Computer Repair  Setup Printer/Update Computers  $        152.50
 All Personal Computer Repair  Install Router/Clean and Optimize Patron PC  $        237.50
 Apple, Inc.  MacBook Pro Laptop for Clerk  $     2,058.00
 Banleaco  Folder/Inserter Lease  $        154.22
 Barnes & Noble  Library Books  $        155.02
 Barnes & Noble  Library Books  $          14.40
 Barnes & Noble  Library Books  $          51.20
 Barnes & Noble  Library Books  $        193.50
 Barnes & Noble  Library Books  $          31.08
 Barnes & Noble  Library Books  $          20.29
 Barnes & Noble  Library Books  $          40.40
 Barnes & Noble  Library DVDS  $          20.99
 Bnoticed  Peronalized Basketballs – Kindergarten  $        528.02
 Bomgaars  Gloves  $          16.99
 Bomgaars  Push Brooms  $          67.96
 Bomgaars  Mapp Gas/Gloves/Ice Melt  $        248.85
 Bomgaars  Back Pack Sprayer/Roundup/Accu-Pour Pitcher/Lid/Duct Tape  $                –
 Outlet Strip/Surge Protector/Hook & Eye/Windshield Wash/Peat Moss  $        208.41
 Bound Tree Medical  IV Catheter/Curaplex IV Dressing/Supraglottic Airway Kit/Saline/Electrodes  $        459.23
 Bound Tree Medical  Dextrose  $          14.79
 Brown, Fagen & Rouse  Legal Services for March 2018/Dallas County Recorder – Res 2017-56 & Ordinance No. 368  $     2,599.00
 Casey’s General Stores  Fuel  $     1,846.48
 Central Iowa Distributing  Cleaning Supplies  $        219.90
 Clive Power Equipment  Oil Cap for Chain Saw  $            7.24
 Core & Main  Water Main Clamp  $        118.83
 Culligan Water of Adel  Bottled Water + Cooler Rental  $          23.55
 Cummins Sales and Service  Connector/Temp Sensor/Coolant Level Sensor/Module & Harness Sensor Replaced on Peterbilt  $     3,646.70
 Dallas County EMS  Tiering Services  $        150.00
 Dallas County EMS  Tiering Services  $        150.00
 Dallas County EMS  Tiering Services  $        150.00
 Dallas County News  Subscription Renewal  $          46.00
 Demco  Stovepipe Hat  $          21.91
 Elite Electric & Utility Contractors  Jet Sewer Line Behind 1906 Rose Street  $        300.00
 Elite Electric & Utility Contractors  Jet Sewer Line on Main Street and Clean Shop Sewer Drain  $        300.00
 ESO Solutions, Inc.  Annual Software Maintenance  $     1,995.00
 Feick, Brad  Cell Phone Reimbursement  $          35.00
 Fire Recovery EMS  February Tiering Fees  $        462.05
 Freedom First Aid & Safety  First Aid Supplies  $          37.65
 G & L Clothing  Shirts/Overalls/Jeans – Burns  $        490.38
 Gatehouse Media Iowa  Publications  $        458.71
 General Fire & Safety Equipment Co.  Annual Fire Alarm Inspection  $        125.00
 General Parts LLC  Service to Stove at Community Center  $        228.00
 Harned, Jennifer  Cell Phone Reimbursement  $          35.00
 Hawkins, Inc.  Chlorine  $        792.60
 Iowa Association of Municipal Utilities  2018-19 Water Membership Dues  $        637.66
 Iowa Department of Transportation  Audit Certification for State Street Culvert Project  $     1,570.00
 Keystone Laboratories, Inc.  Water Tests  $          28.00
 Logan Contractors Supply, Inc.  Fuel Cap Assy  $          20.73
 Logan Contractors Supply, Inc.  Pothole Patch  $        308.75
 Momar, Inc.  Brake-Eze Aero/Safecraker Aero/Silent Lube/10 Gallons of Dead Zone  $     1,247.54
 Monarch Foundations, Inc.  Backhoe Rental – Repair Water Main Break on Locust Street  $        675.00
 Mullins, Aaron  Cell Phone Reimbursement  $          35.00
 Office Depot  Flannel Board  $          50.20
 Office Depot  Paper/Ink/Toner  $        199.85
 Office Depot  Toner  $          79.99
 Office Depot  Netgear Router  $          17.59
 Office Depot  Post It Notes/Paper/Cups/Toner  $        325.51
 Office Depot  Pens  $          15.79
 Office Depot  Cups/White Board/Dry Erase Starter Kit  $        100.37
 Office Depot  DVD/CD Storage Sleeves  $            8.09
 Office Depot  USB Drive  $        223.18
 Pentair Thermal Management LLC  Replacement Emergency Kit  $        196.73
 Phonesavanh, Vone  Yoga Instructor Payment  $        196.00
 Plumb Supply Co.  Air Vent  $        161.72
 Praxair  Oxygen  $        188.75
 Purchase Power  Postage  $        450.61
 Quick Oil Co.  Mobil DTE Hydraulic Fluid for Peterbilt  $        276.66
 Quick Oil Co.  Mobil DTE Hydraulic Fluid for Peterbilt  $        125.83
 Racom  EDACS Access  $        470.00
 Rognes Corp  Remove Existing Invert and Pouring New Invert to Manhole in Twin Eagles  $     2,175.00
 Sandry Fire Supply  Multigas Detector/Assy/Glow  $     2,184.14
 Stanley Steemer  Carpet Cleaning at Community Center  $        635.00
 State Hygienic Laboratory  Water Tests  $          26.00
 Storey Kenworthy  Utility Bills  $        592.81
 Storey Kenworthy  Window Envelopes  $        268.36
 Strauss Security Solutions  Brivo Quarterly Hosting Fee  $          57.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $          35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $          14.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $          35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $          98.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        441.00
 Sullivan, Elizabeth  Axis Instructor Payment  $        171.50
 Swank Movie Licensing USA  Copyright Compliance Site License 4/1/18-3/31/19  $        399.00
 Tiernan’s Service Center  Tire Repair on 2013 Dodge Durango  $          25.00
 TOT  Instructor Payment  $        397.80
 Trzeciak, Kristy  Cell Phone Reimbursement  $          35.00
 UPS  UPS Shipping Charges  $          52.79
 Veenstra & Kimm, Inc.  Engineering Services for Update City Mapping  $        226.50
 Verizon Wireless  Cell Phone Charges  $          92.50
 Walter’s Sanitary Service, Inc.  Residential Garbage Reimbursement 1/1/18-1/31/18  $     7,095.60
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $          86.08
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $          64.00
 TOTAL  $   43,845.29
EXPENSE TOTALS PER FUND
General Fund  $   30,617.69
Road Use Tax Fund  $     3,646.70
Bridge/Culvert Capital Project Fund  $     1,570.00
Water Fund  $     2,819.21
Sewer Fund  $     5,191.69
TOTAL  $   43,845.29
REVENUE TOTALS PER FUND
General Fund  $   24,928.40
Road Use Tax Fund  $   17,488.76
Employee Benefits Fund  $        975.95
Emergency Fund  $        137.12
TIF Fund  $          15.22
Debt Service Fund  $     2,821.55
Bridge/Culvert Capital Project Fund  $     4,598.15
Water Fund  $   30,231.64
Sewer Fund  $   39,106.24
TOTAL  $ 120,303.03