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City Council Meeting Minutes 2/13/2019

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Mayor Tony James opened the City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bermel (by speaker phone), Schutt            Not Present:  Bice, Saak

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Jim Vermaas who lives at 2602 Willow Street built his house back in 2008 and at that time there were no curb and gutter put in in front of his property.  The curb and gutter stopped up to his property due to the land east of his property not being developed.  Engineer Veenstra mentioned when that street was originally platted, the City expressed concern that there would be no way to turn around.  On both the north side (where Jim lives) and south side, there was a piece of curb that was supposed to be left out and the developer was supposed to put in a concrete driveway approach so that snow plows can turn around.  The curb drop was left which is west of where the driveway is but the concrete from the street to the sidewalk was never put in.  It was an interim thing until the land was developed to the east and the street would continue east.  The lot was never not supposed to be developed, but it was supposed to be developed so that the driveway and the turnaround where in the same place.  The assumption was if the street would ever go through, then someone would come back and put in a curb.  Since that land never developed, there is no way to turn around at the end of the street and Jim mentioned many people use his driveway which is fine but not having the curb the bigger trucks are driving through his yard causing tracks in his yard.  Jim was given a quote back in 2008 to have it fixed in the amount of $1,500.  Public Works Director, Jarrod Sturtz will ask for quotes and bring them back to the March meeting for Council’s decision and possible approval.

Granger Trail Hub Plaza Project – Dylan Jones an Associate with Genus Landscape Architects was present to answer any questions that the Council might have on the project.  The Granger Trail Hub Plaza Project consists of constructing approximately 1,015 square feet of Portland cement concrete (PCC), 5” thickness with occasional thickened edge (7”-12” thick) and 162 square feet of integrally colored PCC, 7” thickness, 112 linear feet of PCC band, 127 linear feet of 1.5” electrical conduit, grading, erosion control, lawn seeding, planting, installation of site furnishings, and miscellaneous work, including cleanup with said improvements.  Action on Resolution 2019-5 – authorizing construction of the project and approving construction and bidding documents prepared by Genus Landscape Architects was approved by Schutt, seconded by Backous.  All Ayes.  Action authorizing Genus Landscape Architects to solicit competitive quotations for the project, with quotations due at City Hall by noon on March 8, 2019 was approved by Backous, seconded by Schutt.  All Ayes.  The timeline of the project is start in April or May and be completed by October.

Des Moines Area Regional Transit Authority (DART) – At the May 10, 2017 City Council meeting, the Council voted 4-0 to send notices to the Des Moines Area Regional Transit Authority and its members that the City of Granger would be terminating its membership.  In accordance with the 28E Agreement that established DART, the notice must be given (18) months prior to the actual date of termination.  In the 28E Agreement under Article XVI it provides that the DART Commission, in its sole discretion, may require a participating community seeking withdrawal from DART to pay over to DART an amount determined by the Commission to be necessary to fully fund the withdrawing participating community’s share of bonds or credit obligations issued to fund the construction of capital improvements or the acquisition of equipment for DART.  Granger’s pro rata share of the debt service due on the 2010 Limited Tax General Obligation Bonds and 2016 Bus Lease assuming a July 1, 2019, withdrawal, is $19,344.94.  Granger can either issue a check payable to DART for $19,344.94 or DART can levy property taxes in the amount of $19,344.94 as part of the FY 2020 budget process.  DART levied $38,153 in property taxes for the City of Granger for FY 2019.  So this amount being levied in FY 2020 is about half.  After FY 2020, DART will no longer levy property taxes for the City of Granger and they will come and remove their signs that are posted in town.  Granger residents may still use the DART service up until June 30, 2020.  Action on Resolution 2019-6 – authorizing DART to levy property taxes in Granger in the amount of $19,344.94 in FY 2019-2020 Budget was approved by Schutt, seconded by Backous.  All Ayes.

2015 Urban Water Quality Initiative – Engineer Veenstra mentioned Jordan Kappos of Veenstra & Kimm, Inc. has been in discussions with Jennifer Welch concerning the procedure to complete the project.  One of the requirements of the grant the City received for the project is the obligation of the City to provide ongoing maintenance of the wetlands.  Jennifer Welch is concerned whether the City will adequately maintain the wetlands with its own staff.  Jennifer Welch proposed that Veenstra & Kimm, Inc. obtain quotations from contractors for the maintenance of the wetland.  The maintenance cost over a period of years, for example five years, would then be determined.  Jennifer Welch’s current thought is that she would be open to reducing the amount and cost of planting so the combined cost of the plantings and the maintenance contract could be funded through the available grant and loan proceeds.  This work would be integrated with the work that will be funded by the surety to complete the construction of the project.  Jennifer Welch believes it is necessary for the City to have identified all three costs before it is possible to determine the course for final repairs and closeout.  In consultation with Jennifer Welch, V & K has identified four vendors that will be requested to provide quotations for the maintenance.  The quotes have not been received because weather conditions have not been conducive to allow the contractor’s an opportunity to inspect the site and determine the extent of wetland areas that will need to be maintained.  Hopefully the quotations for maintenance will be received before the March City Council meeting.  Once the maintenance quotations have been received and reviewed the final scope of the repair work and the plantings will be identified.  At that point, V & K will solicit quotations form contractors for the plantings and the repair work.  It is possible some contractors may be able to quote both the repair work and the planting work.  That approach would be ideal as the City would only need to deal with a single contractor.  However, that approach means the quotations for the repair and planting work cannot be finalized until after the maintenance contract cost issue has been resolved.  A path towards resolution of all the issues has been identified and work is progressing to obtain the cost information.

Capital Improvements Plan – The Council received the list of projects submitted by the departments and have rated and prioritized the top 20 to be included in the Capital Improvements Plan.  Engineer Veenstra will take the list and assign costs to the 20 projects and find a means to finance them.  Once this gets done, he will bring back to the Council for further discussion.

Action to refer to Plan and Zoning Commission the rezoning of Parcel B (south of Ironwood Estates) from A-1 to R-3 (20’ by 625’ parcel owned by the City acquired in 2005) was approved by Schutt, seconded by Backous.  All Ayes.

Action to approve Resolution 2019-4 – appointing Rob Saak as the representative and Andrew Tyler as the alternate representative to the Dallas County Emergency Management Commission was approved by Backous, seconded by Schutt.  All Ayes.

Action on Ordinance No. 377 – amending Code Section 135.06 to refer to EMS Department, first reading was approved by Schutt, seconded by Backous.  All Ayes.

Action on Ordinance No. 378 – amending Code Chapter 8 (Urban Renewal Area) by adding the area included in Amendment No. 4 to the Granger Urban Renewal Plan, first reading was approved by Schutt, seconded by Backous.  All Ayes.

Public Works Report – Public Works Director Sturtz mentioned they have been busy pushing snow and there was water main break that they have been busy with also.  They are down a skid loader right now.  The Peterbilt is on light duty right now just using it to throw down salt.  Jarrod thinks the repair to the software should take care of the issue and make it last another 5 or 6 years and it will eliminate some of the major expenses down the road.  The amount of the upgrade in software is $6,000.  This upgrade needs to be done because right now the Peterbilt will run for about a half hour and then it shuts down.  To replace the Peterbilt it would cost in upwards of $180,000.

Police Report – From 1/7/19 – 2/7/19 reported 1 suspicious vehicle, 5 accidents, 1 assist to the Department of Human Services regarding a family issue, 3 welfare checks, 2 out of control children, 3 ambulance calls, 1 homeless person assist, 1 forgery, 3 domestic disturbances, 4 motorist assists, 2 parking complaints, 1 suicidal person, 1 fire alarm, 2 stolen vehicles, 1 trespass, 2 thefts, 1 person on bicycle on Highway 141 (at night in severe fog), 1 hitchhiker on Highway 141 (at night in severe fog), 1 suspicious person, 7 citations and 8 other agency assists.

Fire/EMS January Report shows there were 19 EMS calls, 2 motor vehicle calls and 2 fire calls.  Schutt made a motion to amend the agenda for submission of the Dallas County Foundation Grant for purchase of an AED, seconded by Backous.  All Ayes.  Schutt made a motion to approve submission of the Dallas County Foundation Grant, seconded by Bermel.  All Ayes.

Parks and Recreation Report – The painting and flooring project at the community center should be done next week.  There was a miscommunication with Partners of the Parks about donating money to finish out the concession building.  At this time, there are no funds readily available to finish this project.  There were two quotes received for the acoustics at the community center.  There is currently $6,000 in the budget this fiscal year to do this project.  Action to accept Midwest Technologies quote of $5,619 for acoustics at the community center was approved by Backous, seconded by Schutt.  All Ayes.  The Lake Country Bible Chapel Choir uses the community center during the day every Thursday for choir practice.  They have made a donation last month in the amount of $2,000.  After discussing the needs for the choir, Jennifer would like to use the donation to purchase some comfortable furniture for the entryway for parents to sit and gather while waiting for their children to finish up practice.  The cost of the furniture would be $1,300.  Action to authorize purchase of $1,300 entryway furniture from Lake Country Bible Chapel Choir donation was approved by Schutt, seconded by Backous, however Bermel would like table it at the March meeting.  Schutt withdrew his motion, seconded by Backous.  Schutt motioned to defer to the March meeting, seconded by Bermel.  All Ayes.  The new program guide for Spring/Summer events will be mailed out at the end of March.  Jennifer has applied for three grants this month.  Dallas County Foundation Grant for supplies for a daytime open gym type program for parents and young children as well as adult programming.  The Bock Family Foundation Grant to provide teen games and teen murder mystery event.  The Iowa Parks and Recreation Foundation Grant will be used towards purchasing software and a television for the entryway of the community center for advertising programming and events electronically.  Schutt made a motion to amend the agenda for submission of Grants, seconded by Backous.  All Ayes.  Schutt made a motion to approve submission of the Dallas County Foundation Grant, Bock Family Foundation Grant and the Iowa Parks and Recreation Foundation Grant, seconded by Bermel.  All Ayes.

Action to set public hearing on FY 2019-2020 City Budget for 7 p.m. on March 13, 2019 was approved by Schutt, seconded by Bermel.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Schutt.  All Ayes.

Backous made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Meeting adjourned at 8:05 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

JANUARY 2019 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $         738.24
 Access Systems Leasing  Server Lease + IT Services  $         625.74
 Active Network  Online Payments Refund  $         215.00
 Active Network  Online Payments Refund  $         694.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         375.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         217.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         240.00
 Ahlers Cooney  Urban Renewal  $         177.00
 Ahlers Cooney  Amend No. 4 to Urban Renewal Plan  $         987.00
 Banleaco  Folder/Inserter Lease  $         154.22
 Barnes & Noble  Books/DVD  $           49.56
 Barnes & Noble  DVDs  $           54.98
 Barnes & Noble  Book  $           20.80
 Barnes & Noble  Book  $             7.99
 Barnes & Noble  Book  $           10.39
 Barnes & Noble  DVDs  $           90.96
 Barnes & Noble  DVD  $           36.99
 Barnes & Noble  Book  $           23.19
 Barnes & Noble  Book  $           12.79
 Barnes & Noble  Books  $           65.90
 Barnes & Noble  Books  $         141.19
 Barnes & Noble  Books  $           54.90
 Barnes & Noble  Book – Credit Return  $        (19.95)
 Barnes & Noble  Book – Credit Return  $        (36.99)
 Barnes & Noble  Lego Friends  $           14.98
 Barnes & Noble  Books/DVD/4 pk Cookie Shaped Fizzer/Shea Butter Gift Set Verbena/IQ Stars  $           77.66
 Barnes & Noble  Lego City/Super Heroes/Movie  $           59.94
 Barnes & Noble  Buttons/Slimygloop/Beanie Babies  $           53.59
 Barnes & Noble  Slime Shaker Tube/Bath Bombs  $           33.91
 Beneventi Chevrolet  Ambulance Oil Change  $           97.95
 Better Homes & Gardens Magazine  Library Magazine Subscription  $             9.99
 Bomgaars  Wiper Blades/Drain Cleaner  $         139.91
 Bomgaars  Wiper Blades  $           23.98
 Bomgaars  Shop Towel Box/Strap Tarp/De-Icer/Cord Ext/Tripod Work Light/Ext Cords  $         238.45
 Brown, Fagen & Rouse  Legal Serv for February 2019/Priority & Certified Mailing to Iowa State Contractors  $      2,488.02
 Burns, Brandon  Reimbursement for Payment for Charcoal  $             8.55
 Burns, Brandon  Cell Phone Reimbursement  $           35.00
 Capital City Equipment Co.  Oil Filters for Skid Loader  $         289.53
 Capital City Equipment Co.  Cutting Edge/Switch/Bristles  $         873.10
 Casey’s Business MasterCard  Fuel  $         584.16
 Casey’s General Stores  Fuel  $         823.34
 Core & Main  Water Main Repair Sleeve  $         131.97
 Crown Trophy  Basketball Medals  $           83.76
 Culligan Water of Adel  Bottled Water + Cooler Rental  $           24.05
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County Treasurer  Library Building Property Taxes  $         944.00
 Demco  Electric Pencil Sharp/Recycled Twin Pocket Portfolios/Redrope Exp File Pocket Letter  $         112.50
 Demco  Shipping & Handling  $           29.21
 Demco  Valentine Poster/Snap Circuits  $         161.39
 Demco  STEM Code & Go Robot Mouse Act Set/Ozo Wash Color Code Markers for Evo & Bit/
 Jack Code & Go Programmable Robot Mouse  $         111.61
 Demco  KEVA Maker Bot Maze  $           85.94
 Family Circle Magazine  Library Magazine Subscription  $           11.98
 Feick, Brad  Cell Phone Reimbursement  $           35.00
 Fire Recovery EMS  January Billing  $         440.86
 Flooring America  Flooring and Vinyl Cover Base for Community Center  $      7,981.35
 Foister, Michael  Installation of Flooring at Community Center  $      7,106.00
 Freedom First Aid & Safety  Supplies for First Aid Kit  $           43.65
 Gatehouse Media Iowa  Publications  $         407.43
 Genus Landscape Architects  Professional Services thru December 2018 – Design Development on Granger Trail Hub  $         400.40
 Grainger  Grommet  $           14.74
 Hach  Alkaline Cyanide Rgt/Pan Ind Soln/Ascorbic Acid PWD PLWS  $         124.73
 Harned, Jennifer  Cell Phone Reimbursement  $           35.00
 Harney, Sue  Storage Facility Rental Unit #6 for January 1 – June 30, 2019 for Fire Boat  $      1,650.00
 Hawkins, Inc.  Chlorine/Sodium Permanganate  $      1,219.57
 Independent Salt Company  50 Tons of Salt  $      3,696.98
 Iowa Barns  Book  $           29.95
 Iowa Law Enforcement Academy  In Service Training for Don Hocking  $         200.00
 Iowa League of Cities  Subscription to GrantFinder  $           50.00
 IMFOA  Benefitted Membership Dues – Erikson  $           50.00
 IMFOA  Benefitted Membership Dues – Trzeciak  $           50.00
 Iowa Sports Turf Managers Assoc  Membership Dues  $           75.00
 Jones Creek Apparel  Youth Dance T-shirts  $           72.00
 Kruse, Catherine  Online Payments Refund  $           25.00
 Logan Contractors Supply, Inc.  Saw Blades  $         860.00
 Luett, Heidi  Online Payments Refund  $           35.00
 MAFCO Buildings  Special Backfill/Repair Fire Station  $      1,590.00
 Mullins, Aaron  Cell Phone Reimbursement  $           35.00
 Office Depot  Recy Fold/Toner/Paper/Sharpie Markers/Ink/Paper Trimmer/Swiss Miss Cocoa Kcup  $         295.88
 Office Depot  Pens  $           12.08
 Office Depot  Recycled Folders Credit Return  $        (34.48)
 Office Depot  Shredder/Stapler/Staples/Scotch Tape  $         208.95
 Office Depot  Toner  $           74.99
 Office Depot  Keyboard Platform/File Folders  $           61.71
 Office Depot  Auto Friction MTGKT  $           35.87
 Office Depot  Auto Friction MTGKT Credit Return  $        (35.87)
 Office Depot  Paper/Ink/Paper Roll  $           78.95
 Perkins, Penny  Online Payments Refund  $           10.00
 Plumb Supply Company  Adapter/Threaded Plug/Tee/CPLG  $           31.31
 Polk City Fire & Rescue Dep  Ambulance Tiering Services  $         200.00
 Polk City Fire & Rescue Dep  Ambulance Tiering Services  $         200.00
 Polk Co. Fire Chief’s Association  2019 Membership Dues  $           25.00
 Praxair  Oxygen  $         199.67
 Quick Oil Co.  Fuel  $         479.74
 Racom  EDACS Access  $         479.40
 Racom  Headsets  $         920.00
 Reserve Account  Postage  $      1,200.00
 Roth, Fred  Ambulance Patient Overpaid – Refund Reimbursement  $           59.63
 Rounded Minds  Instructor Payment  $         360.00
 Rounded Minds  Instructor Payment  $         224.00
 Sam’s Club  Cleaning Supplies  $         108.59
 Simmering Cory – Iowa Codification  December 2018 Supplement/Ordinance No. 364-376  $      2,643.00
 Sprayer Specialties, Inc.  3 Gallon Shur Flo Pump  $         114.17
 Sprayer Specialties, Inc.  Gasket Coupler/SS Handle Coupler/T-Bolt Clamp  $         100.25
 State Hygienic Laboratory  Water Tests  $           26.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $           35.00
 The Sherwin Williams Co.  Paint for Community Center  $         339.02
 Tiernan’s Service Center  Fuel Filter Replaced/Replaced Fuel Filter on Frame Rail/Labor  $         209.50
 Tiernan’s Service Center  Fuel Filter/Right Rear Taillight Bulb Replaced/Labor  $         124.83
 Truck Equipment, Inc.  Salt Spreader for Toolcat  $      3,040.85
 Trzeciak, Kristy  Cell Phone Reimbursement  $           35.00
 Trzeciak, Kristy  GCMOA Luncheon Mileage Reimbursement  $           14.03
 UPS  UPS Shipping Charges  $           53.80
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $         180.00
 Van Wall Equipment  Bracket Tiller  $           11.47
 Verizon Wireless  Cell Phone Charges  $           93.16
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 1/1-1/31/19  $      7,358.40
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $           27.00
 Williams Scotsman  Police Mobile Trailer Rental Fee  $         338.00
 Zap Laser Tag  Middle School Event  $         416.25
 TOTAL  $    60,267.18
 EXPENSE TOTALS PER FUND
 General Fund  $    47,806.36
 Road Use Tax Fund  $      6,737.83
 Water Fund  $      4,081.91
 Sewer Fund  $      1,641.08
 TOTAL  $    60,267.18
 REVENUE TOTALS PER FUND
 General Fund  $    26,173.67
 Road Use Tax Fund  $    13,594.73
 Employee Benefits Fund  $         565.55
 Emergency Fund  $         108.10
 Local Option Sales Tax Fund  $    13,666.61
 TIF Fund  $         117.98
 Debt Service Fund  $      2,047.02
 Water Fund  $    20,914.74
 Sewer Fund  $    40,683.00
 TOTAL  $  117,871.40