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City Council Meeting Minutes 11/14/2018

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Mayor Tony James opened the City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Bermel, Backous, Bice, Saak, Schutt

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Resident Steve Nixt at 1800 State Street wanted to thank our Public Works Director, Jarrod Sturtz, for putting in his mailbox (and his neighbors) correctly at the right height according to the US Post Office requirements.  This should have been fixed by the contractor for the sidewalk project.  Sturtz mentioned the posts were supplied by the contractor.  The three issues he has is the east and west side of his driveway have cracks and has not been replaced, the dip in the concrete is causing water to pond and the grading has not been done properly.  Engineer Greg Roth mentioned the grading has not been finished and the contractor would have to come back in the Spring to finish.  This should help with the pooling of water also.  The Engineer will keep an eye on this area of the sidewalk once the contractor has come back in the Spring to finish cleaning up some items.

Ted Brackett with the Greater Dallas County Development Alliance presented on GDCDA Annual Report for 2017-2018 and mentioned some things that they have done that have impacted Granger specifically.

Rose Dory of Granger Women’s Club would like to request placing a small library box outside the Community Center.  The half- moon in the middle of the parking lot would be an option. The members of the Club would be responsible for checking the boxes monthly for any issues.  The City will look into the best option and will let her know before Spring.

The 2018 Sidewalk Improvement Program – Engineer Roth mentioned he spoke to the property owners at 1900 and 1902 State Street with their concerns about drainage and grading in front of their property.  The drainage concern is with the drop off of their sidewalk but the contractor still has to come back in the Spring to do some more grading, so there shouldn’t be an issue.  Property owners at 1905 Broadway and 2001 Cherry Street also had issues with grading.  Engineer Roth wanted to remind them that the contractors have just mulched right now to stabilize the soil during the winter months but that they will return in the Spring to finish the grading and seed.  He also talked to the property owner at 2202 Sycamore Street which had their sidewalk done from the 2017 project.  She had some rutting issues.  Roth will get in touch with her during the day to take a look at the issue and see what we need to require the contractor to come back and correct.  It sounded like when the contractors came to pour her driveway they created some rutting in between the sidewalk and the street.  Partial Payment Estimate No. 2 – Denco Highway Construction Co. – $79,247.76 was approved by Backous, seconded by Bice.  All Ayes.

Woodward-Granger Schools – proposal to install a storm sewer and fill natural drainage swale north of playground on north side of Early Learning Center.  Angie Sebastian was present from the PTO to discuss and answer any questions from the Council.  The City Council expressed a preference for the area from the east side of Walnut Street to the playground area to remain as an open swale rather than this area being converted to a filled area with a storm sewer.  The general sense of the Council is the City would prefer this area to remain relatively unchanged to provide some stormwater storage or detention between the culverts discharging on the east side of Walnut Street and any new storm sewer that would be constructed under the playground area.  If the District decides to move forward with the concept of filling the drainage swale north of the playground area, the next step in the process would be for the District to present the City a proposed plan for the modifications.  Because the plan involves filling the stormwater drainage swale engineering calculations can be directly to the Engineer to facilitate review.  If the District decides to move forward, the second step in the process would be for the City Attorney to develop an encroachment agreement similar to the encroachment agreement that was approved for the press box.  The same two sanitary sewer easements that were involved in the press box encroachment issue extend easterly toward Oxley Creek.  One or both of these sanitary sewers will likely be located under the area where the storm sewer will be constructed and potentially where the playground will be expanded northerly.  The new storm sewer that would be constructed on school property to allow the expansion of the playground would be considered a private storm sewer that would be the future responsibility of the District to maintain.  If the District wishes to request the City to own and maintain any new storm sewer it may wish to present that request to the City Council for consideration prior to the City Council’s formal action on the encroachment agreement and modification plan.  Schutt made motion to approve the general concept of the project and urge the District to come back with a more detailed plan subject to the concerns raised by the Council and that their concerns be implemented in the plan and submitted to the City Engineer for approval, seconded by Saak.  All Ayes.

2015 Urban Water Quality Initiative – Engineer Roth mentioned Jordan Kappos talked to the contractor and he mentioned he would be onsite before Thanksgiving but that we would give him until Friday the 23rd to finish the project before we start the process of terminating their contract and if they do not show up then we can approach the bond company to finish the project.  Bermel made motion to approve the City Attorney to start the process of terminating the contract if the contractor does not finish the project by next Friday, seconded by Backous.  All Ayes.

Oxley Creek Improvements – Engineer Roth mentioned the bonding company has given the City a $3,000 check to hire someone or have City crews seed in the Spring.

Benbow Residence – Mayor James mentioned that Tim and Jennifer Benbow met with him regarding the tree roots that they have pulled out of the sewer line.  Sturtz mentioned the line had been jetted.  He mentioned to dig, replace the sewer line, rent equipment and reseed will cost the City around $4,000.  He mentioned it would be best to fix in the Spring.  The City Attorney mentioned there is an easement agreement in that area that we need to take a look at before we move forward with this project.  Jennifer’s dad mentioned it cost $150 to have the sewer line jetted and he would like the City to reimbursement him for the bill.  Mayor James mentioned to submit the bill for the December Council meeting and the Council will make a decision.  Benbow also mentioned with heavy rainfall the water tends to accumulate in the area of the garage.  The general slope of the land in the area of 1801 State Street is from the northeast to the southwest.  On the south side of State Street the drainage is generally southwesterly toward Rose Street and continuing into the park area.  In this area State Street is constructed with a slight crown that tends to force water on the north side of the center line of State Street to drain toward the north side of the street and water on the south side of the center line will drain southerly.  State Street slopes westerly from West Street past 1801 State Street.  The driveway at 1801 State Street slopes southerly and southwesterly toward the garage.  What was noted in 2011 was a natural accumulation of material just south of the State Street pavement.  This build up tended to prevent water from flowing directly into the ditch and tended to allow the water to flow westerly along the south side of State Street.  Once the water reached the driveway at 1801 State Street a significant percentage of the water flowed down the driveway and southwesterly toward the garage.  It was noted in 2011 there was a 6-inch culvert under the driveway.  This culvert flows from east to west and is intended to convey the ditch drainage westerly.  At the time of the 2011 Sidewalk project this culvert was partially obstructed.  It did not appear at that time that water was flowing from the ditch on the east side of the driveway toward the garage.  Those observations were not made during significant rainfall events and could not be excluded.  With the garage being located below the elevation of the street it did not appear that the driveway could be easily reconfigured to create a high point in the driveway between State Street and the area in front of the garage.  The driveway appeared to create a natural conduit for drainage flow that would be difficult to modify.  What was discussed as part of the 2011 Sidewalk project is the area immediately south of the street would be graded to allow the water to flow directly to the ditch rather than tending to flow westerly along the south edge of State Street to the driveway.  In conjunction with the sidewalk project a larger culvert was considered under the driveway to ensure the drainage would be unimpeded to the west and not have a tendency to pond in the ditch on the east side of the driveway.  Although these two modifications were contemplated as part of the 2011 Sidewalk project they were not implemented as the sidewalk project did not move forward.  The City will look into this further and will be in touch with the Benbows on their decision.

Discussion – flooding along westerly branch of Oxley Creek.  The Council would like to move forward with modifying the storm sewer outlet to eliminate part of the mounding effect which will be less extensive and cost less.

Public Works Report – Brandon Burns passed his Water Distribution Grade 1 test today.

Police Report – From 10/8/18 to 11/11/18 reported 1 assault, 2 suspicious vehicles, 3 animal complaints, 3 suspicious persons, 2 theft, 1 fire department assist, 1 missing juvenile (found), 2 citizen assists, 3 reckless drivers, 1 possible intoxicated driver, 2 domestic assaults, 2 alarms, 1 harassment (arrest warrant obtained), 2 ambulance, 1 911 hang ups, 1 unlock vehicle (child inside), 1 accident, 2 parking complaints, 1 property nuisance, 8 citations, 10 warnings and 5 other agency assists.

Fire/EMS October Report shows there were 1 motor vehicle accident, 10 EMS calls, 2 fire calls and 2 mutual aids.  Action to approve Mike Foister for both second (driver/media) positions on part-time staffing and special events coverage at $12.50 an hour was approved by Bice, seconded by Schutt.  All Ayes.

Parks and Recreation Report – The new online software is up and running and easier to navigate.  Youth basketball is up and running with numbers a little lower than the past years.  Youth dance is performing Friday at the WGHS basketball game at half time.  Cinderella’s Ballet at the Ball was a hit and filled up with 20 participants.  We will look at offering this again next year.  Freezer Meals continue to fill up each time and have received lots of great feedback from participants.  Adult yoga kicked off at the end of October.  Parks & Recreation and the Police Department teamed up to offer a self-defense class but the attendance was low.

Action on Resolution 2018-46 – incurring TIF indebtedness for Economic Development Grants to Eagle One Development, LLC was approved by Bice, seconded by Bermel.  All Ayes.  Action on Resolution 2018-47 – authorizing reimbursement of Sidewalk Project 2 from TIF funds to the General Fund for FY 2018-2019 in the amount of $70,000 and FY 2019-2020 in the amount of $62,000 was approved by Bice, seconded by Bermel.  All Ayes.  Action to set Dallas County TIF revenue request for FY 2019-2020 to $109,000 was approved by Bice, seconded by Bermel.  All Ayes.  Action to set Polk County TIF revenue request for FY 2019-2020 to ALL Increment was approved by Bice, seconded by Bermel.  All Ayes.  Action on Resolution 2018-48 – approving 2018 annual report to the State of Iowa was approved by Saak, seconded by Bermel.  All Ayes.

Action on Resolution 2018-49 – approving annual Financial Report for FY 2017-2018 was approved by Schutt, seconded by Saak.  All Ayes.

Action to approve Council’s appointment of Andrew Shelden to Board of Adjustment term ending August 19, 2023 was approved by Backous, seconded by Saak.  All Ayes.

Action to approve Mayor’s appointment of Tom Stahowick and Stacey Trees (replacing Alice Wicker) to Granger Trails Committee was approved by Saak, seconded by Bice.  All Ayes.

Dallas County Local Housing Trust Fund (DCLHTF) request for $1,587 contribution for FY 2019-2020 was approved by Schutt, seconded by Saak.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Saak.  All Ayes.

Bice made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Mayor James mentioned they had a meeting with Bob Veenstra on the capital improvement planning for the City.  We focused on a 5 year plan.  The next step is for all the department heads, boards, non-profit organizations with the City to put a list together and potential cost of all your projects/equipment worth more than $25,000 (however this is not a hard number) and give to the City Clerk by December 31st.  This list will be given to Veenstra and he will go through it and will make his recommendation to the Mayor and Council for approval.  Mayor James met with John Viggers who is the realtor for the Sturgeon property.  He would like to get the City website updated with all the land and commercial property for sale within Granger.  The next Public Forum meeting will be Tuesday, December 11th from 6:30 – 8 p.m.

Meeting adjourned at 8:45 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

OCTOBER 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $   1,048.24
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      460.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      264.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      228.50
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  DVD  $        35.98
 Barnes & Noble  Books  $        44.79
 Barnes & Noble  Books  $        15.96
 Barnes & Noble  Books  $      101.56
 Barnes & Noble  DVD  $        23.99
 Barnes & Noble  Book  $          6.39
 Barnes & Noble  Book  $        13.56
 Barnes & Noble  Books  $        69.15
 Barnes & Noble  Books  $      104.74
 Barnes & Noble  DVDs  $        50.98
 Barnes & Noble  Books  $        36.78
 Barnes & Noble  Book  $          7.99
 Barnes & Noble  Books  $      164.31
 Barnes & Noble  DVD  $          9.99
 Barnes & Noble  DVD  $        38.99
 Barnes & Noble  Books  $        20.78
 Barnes & Noble  Book  $        10.39
 Barnes & Noble  DVD  $        24.99
 Barnes & Noble  Slime Makin’ Station/Slime Shakers/Leggz/Potion  $        77.60
 Barnes & Noble  EGC Certs  $        35.00
 Barnes & Noble  Snap Circuits  $        19.99
 Barnes & Noble  Colored Pencils/Legos/EGC Certs/Beanies  $      190.50
 Bartlet, Gina  Art Class Instructor Payment  $      351.05
 Bomgaars  Edger Blades  $        17.85
 Bomgaars  Socket/Extension  $        34.98
 Bomgaars  Tarp Straps/Quin-Cip Synth Oil/Air Filter  $        82.95
 Bound Tree Medical  Gauze Pads/Supraglottic Airway Kit/Curaplex Kit/Extensions  $      118.33
 Bound Tree Medical  BP Cuffs  $        26.58
 Bound Tree Medical  BP Cuffs/Patient Cable/Trauma Shear/Prep Razors  $      296.51
 Brown, Fagen & Rouse  Legal Services for November 2018  $   2,475.00
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Carroll County State Bank  Shallow Well Refinance GO Capital Loan Interest Payment  $      562.50
 Casey’s General Stores  Fuel  $   1,282.89
 City State Bank  Comm Center, Land and Improvements GO Capital Loan Interest Pmt  $   1,957.00
 Concrete Technologies, Inc.  Rock  $      263.52
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        29.80
 Cummins Sales and Service  Generator Repair at Wastewater Treatment Plant due to Lightning Strike  $   6,241.14
 D & K Products  Erosion Fabric/Lawn Mix Seed  $      878.50
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Data Technologies, Inc.  2019 Summit License and Support Fees  $   3,039.36
 Demco  Koss Bluetooth Speaker  $        62.99
 Demco  Bluetooth Portable Speaker/Stickers/Book Bag  $        96.10
 Elenco Electronics, Inc.  Snap Circuit Updates  $      106.35
 Elenco Electronics, Inc.  Snap Circuits  $        70.30
 Elite Electric & Utility Contractors  Root Cutting/Sewer Jetting  $      300.00
 Empowerment Solutions, LLC  Training for Kristy/Add & Delete Pages for Parks & Rec/Add Agenda  $      138.75
 Erickson, Kearney & Associates  Granger Days Special Events Insurance  $      347.44
 Erikson, Karen  IMFOA Mileage Reimbursement  $        59.51
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  October Billing  $      622.86
 Fluidyne Corporation  Surge Suppression Devices/MAG meter  $   4,738.28
 G & L Clothing  Clothing – Burns  $      223.44
 G & L Clothing  Clothing – Sturtz  $      176.34
 G & L Clothing  Clothing – Feick  $        97.77
 Gatehouse Media Iowa  Publications  $   1,153.27
 Gatehouse Media Iowa  Publications  $      341.03
 Graham Tire  Tires for Skid Loader  $   1,254.04
 Grimes Fire and Rescue  Tiering Services  $      200.00
 Hach Company  Ascorbic Acid/Alkaline Cyanide/Pan Ind Sol/Mono/FA Chlorinating Sol  $      437.84
 Harned, Jennifer  Iowa Trails Summit Mileage Reimbursement  $        39.24
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Hawkins Inc.  Chlorine/Sodium Permanganate  $   1,235.18
 Interstate All Battery Center  Lithium Batteries for Gas Meter  $        23.70
 IAMU  Water/Wastewater Operator’s Training Workshop – Mullins  $      240.00
 Iowa DOT  Reimbursement of EFT Deposited in Error  $      458.17
 Iowa One Call  811 Faxes  $        69.40
 Iowa Rural Water Association  Community Dues Membership for January 1-December 31, 2019  $      275.00
 Jetco, Inc.  Control Repairs  $      236.25
 Jetco, Inc.  Control Repairs  $      695.10
 Jones Creek Apparel  Youth Volleyball T-shirts  $        28.50
 Jones Creek Apparel  Dance T-shirts  $      192.00
 Kemker True Value  Lawn Edger Rental/Damage Waiver  $        29.20
 Kemker True Value  Lighters for Oven  $        19.47
 Lenard, Lewis  Ambulance Charge Reimbursement  $      162.70
 Metering & Technology Solutions  Water Meter  $   2,703.84
 Metro Concrete  7 Driveway Approaches on Sycamore Street – 2017 Sidewalk Project  $   9,525.00
 Mosquito Control  2018 Mosquito Control  $   4,030.00
 Mullins, Aaron  2018 IAWEA Region 5 Fall Meeting Reimbursement  $        55.00
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 Office Depot  Monthly Planner  $        20.69
 Office Depot  Cocoa/Toner/Paper  $      173.53
 Office Depot  Cartridge/Toner/Paper/Wipes  $      108.60
 Office Depot  Paper  $        41.87
 Office Depot  Expanding File Pockets/Folders with Fasteners/Legal File Boxes  $      228.20
 Office Depot  Construction Paper  $          8.88
 Polk City Fire & Rescue Department  Tiering Services  $      200.00
 Polk City Fire & Rescue Department  Tiering Services  $      200.00
 Polk County Treasurer  RY ROW Thru SE 1/4 Sec 7-80-25 2018/2019 Property Taxes  $        33.00
 Polk County Treasurer  EX Twin Eagles Point Plat 3 – LYG of Twin Eagles Point Plat 2
 RY ROW Thru SW FRL 1/4 Sec 7-8025  $          3.00
 Polk County Treasurer  ABND RR LYG NE Hwy 141 & WLY NW 102nd Ave & Meas
 323.2F on SLY LN & 86.1F on ELY LN NE 1/4 Sec 18-80-25  $          2.00
 Praxair  Oxygen  $      193.41
 Primrose Oil Company, Inc.  Winter Klenz/430M Ultraguard/357 Magnum Grease  $   1,284.32
 Purchase Power  Postage  $      400.00
 Quick Oil Co.  PowerMax Blend Fuel  $      703.88
 Racom  EDACS Access  $      479.40
 Radar Road Tec  Radar Certifications  $      105.00
 Rangemasters Training Center  Qualifications for Firearms  $        20.00
 Richtman Printing  Winter-Spring Fall Program Guide  $   1,720.81
 Rounded Minds  Instructor Payment  $      240.00
 Rounded Minds  Instructor Payment  $      400.00
 Royalty & Me  Cinderella’s Ballet at the Ball Instructor Payment  $      300.00
 Sam’s Club  Batteries  $        72.96
 Sandry Fire Supply  SCBA Flow/Facepiece Testing/Service Hydraulic Pump/Service TNT Tools  $   1,158.75
 Smith’s Sewer Service  Clean & Camera Sanitary Sewer/Storm Sewer  $      920.00
 Smith’s Sewer Service  Clean Sewer Line  $      203.40
 State Hygienic Laboratory  Water Tests  $        26.00
 Storey Kenworthy  Utility Bills  $      613.31
 Storey Kenworthy  #10 Window Envelopes  $      283.98
 Strauss  Bathroom Locks for Concession Buildings  $   2,341.52
 Strauss  Iclass Printable Smart Card  $        15.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        98.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $        35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $      441.00
 Tiernan’s Service Center  Multitrac Lawn Mower Tires/Tire Repair on John Deere Tractor  $      194.44
 Tiernan’s Service Center  Front Tires for 2011 Dodge 550  $      491.84
 Tiernan’s Service Center  New Tires for 2017 Dodge 5500  $      898.68
 Tiernan’s Service Center  Oil Change for 2017 Dodge 5500  $       93.94
 Tiernan’s Service Center  Oil Change for 2016 Ford F350  $        40.00
 Tiernan’s Service Center  Oil Change/Wiper Blades Replaced/Gallon of Def Fluid for 2011 Dodge 550  $      146.83
 Tiernan’s Service Center  Batteries for Peterbilt Dump Truck  $      400.90
 Tiernan’s Service Center  Two Tires for 2017 Dodge 5500  $      456.98
 Tiernan’s Service Center  10 Gallons of RV Antifreeze  $        35.00
 Tiernan’s Service Center  Tire Repair for John Deere Tractor  $        25.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 Trzeciak, Kristy  Data Tech User Group Meeting/IMFOA Mileage Reimbursement  $        59.72
 Turpin, Shane  Ambulance Charge Reimbursement  $        60.00
 Ultramax  Ammunition 40 Cal Case  $      276.00
 UPS  UPS Shipping Charges  $        49.80
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $      378.00
 Van Wall Equipment  Bush Hog Blades/Conversion Bolts  $      147.58
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $   8,337.90
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $   4,076.21
 Veenstra & Kimm, Inc.  Engineering Serv for Eval of Oxley Creek Flooding Events of June 2018  $   2,228.51
 Veenstra & Kimm, Inc.  Building Permit Fees for September 2018  $      245.00
 Verizon Wireless  Cell Phone Charges  $        93.09
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 8/1-8/30/18  $   7,373.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        27.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        86.08
 Williams Scotsman  Police Mobile Trailer Rental Fee  $      338.00
 TOTAL  $ 92,472.64
 EXPENSE TOTALS PER FUND
 General Fund  $ 64,916.41
 Debt Service Fund  $   2,519.50
 Water Fund  $   8,445.51
 Sewer Fund  $ 16,591.22
 TOTAL  $ 92,472.64
 REVENUE TOTALS PER FUND
 General Fund  $258,932.81
 Road Use Tax Fund  $ 11,168.47
 Employee Benefits Fund  $ 35,102.33
 Emergency Fund  $   6,710.50
 Local Option Sales Tax Fund  $ 13,271.27
 TIF Fund  $ 41,548.02
 Debt Service Fund  $132,881.78
 Water Fund  $ 21,025.79
 Sewer Fund  $ 41,934.38
 TOTAL  $562,575.35