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City Council Meeting Minutes 10/10/2018

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Mayor Tony James opened the City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bice, Bermel, Schutt                     Not Present:  Saak

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Residents on State Street concerned with the sidewalk being poured 8 inches higher than the ground.  Dirt has been dumped beside the sidewalk and hasn’t been properly graded and could affect the water flow.  One resident concerned with a dip in the concrete which is causing water to pond and mud is collecting.  Also, mailboxes have been taken out and were put back in at the incorrect height according to the post office and notices were sent out to residents to fix.  Engineer Veenstra will contact Greg Roth who is the Engineer assigned to the 2018 Sidewalk Project.

Brian Carroll with the American Legion Post 717 has a request to install a sign with the names of the Granger community veterans and businesses in town to raise awareness to the residents, with possible placement near the statue near Casey’s.  The City will find out who owns that portion of land that the statue sits on and Brian needs to come back with a drawing of what the sign would look like before a decision is made by the Council.

The residents present are concerned with the parking on Maple Street that is on the agenda for Council decision to approve either no parking 120 feet or 330 feet north of the center line of Lowell Street.  The residents mentioned that they feel this is not a problem.  Wes Jones mentioned that he feels the City should of reached out to the residents more about the issue of the parking on Maple that was being discussed and that he has spoken to his neighbors and they have come to an agreement about how they would park their cars on the street that would help the situation.  The Mayor mentioned that the City posts an agenda on the City website, Facebook and post office 24 hours before the Council meeting which shows what will be discussed and residents are encouraged to come to the meeting.  The City will do a better job of letting those that will be affected know so they can attend the meeting.  The Mayor and Council agree that it is always best to work things out with your neighbor before bringing it to the Council’s attention.  Bermel made motion to move Ordinance No. 377 off the table, seconded by Backous.  All Ayes.

Tim Harney mentioned he would like to transform part of this storage unit on Main Street to retail business.  He has been approached by several people who are interested in putting in a business.  However, there is not water hook up available on Main Street.  Tm has received a quote from Cook Plumbing to bore under State Street so we don’t disrupt the street access.  If we cut the street open it’s a cheaper fix but the street would be down for a week.  If we bore to the end of his storage unit, the cost is roughly $90,000.  Tim is looking to start the conversion from the south of his building.  TIF funding is now not available to fund this project, but Tim is asking if the City would help fund this project whether it is spread over 3 or 4 years.  The Council will discuss further at the November meeting.

Sharon Wiese from the Granger Trails Committee mentioned that we have been approved for a Wellmark grant in the amount of $24,999.  This is a matching grant and the discussion is the City could use the stretch of sidewalk from the community center to the connection of the Trail Hub Plaza for the match.  The rest of the project cost would need to come from other funds.  The Partners of the Parks would like to help in some way whether it be benches or bike racks.  The City can go after other grants for trees and landscaping.  The rest could be budgeted from the City for next budget year.  Action to approve City committing to pay the balance of the project was approved by Schutt, seconded by Bice.  All Ayes.  Action on Resolution 2018-42 – approving professional consulting agreement with Genus of Des Moines for landscape architecture services associated with the trailhead design, documentation, bidding and construction administration was approved by Bermel, seconded by Bice.  All Ayes.

Action on Resolution 2018-43 – directing engineer to prepare and file Final Assessment Plat and Schedule was approved by Backous, seconded by Schutt.  All Ayes.  Action to set interest rate at 3% on assessments was approved by Schutt, seconded by Backous.  3 Ayes, 1 Naye.  Action on Resolution 2018-44 – adopting and levying final schedule of assessments on the 2017 sidewalk improvement project was approved by Schutt, seconded by Bermel.  All Ayes.  The residents affected will receive a letter from Ralph Brown and they will have 30 days to pay the assessment in full.  For those who do not want to pay in full, will be assessed on their property taxes with the first payment to be made in September 2019.

The 2018 Sidewalk Improvement Program – Engineer Veenstra will follow up with Greg on the concerns from the residents on State Street.

2015 Urban Water Quality Initiative – Engineer Veenstra mentioned they are waiting on Jennifer Welch to do an inspection.

Oxley Creek Improvements – Engineer Veenstra mentioned the mowing issue has been resolved.  They will be filing with the Bond Maintenance Company about the seeding.  They will send a check to cover the seeding that will need to be done next Spring.

Engineer Veenstra mentioned the preliminary analysis identified two factors that appear to increase the flood elevation above the projected elevation.  The first factor is the overall ground elevation appears to be slightly higher than the assumed elevation in the flood model.  This deviation appears to account for about .25 feet of the deviation between the flood model and the actual flood elevation experienced on June 30, 2018.  The second factor is the mounding of the dirt near the storm sewer outlet.  This deviation appears to increase the flood elevation by up to an additional .2 feet.  These two factors appear to result in a projected flood elevation up to .45 feet higher than the flood model.  The projected flood elevation was 895.52.  If these two factors are added to the flood elevation the projected flood elevation would be 895.97.  The actual flood elevation measured from the high water marks was 896, or only .03 feet higher than the adjusted flood model when the two adjusting factors are taken into consideration.  The higher flood elevation and the lower elevations in the rear yard area would combine to create a larger and deeper flood area.  The factors that increase the flood condition could potentially be remediated to at least some degree.  Lowering the overall flood elevation based on the higher ground elevation would require an extensive regrading and reconstruction of the channel and lower the channel in backyards by average of .25 feet.  The second change would be to eliminate the partial dam in the channel between 2420 and 2356 Birch Street.  This change would require moving the outlet for the storm sewer farther to the southwest discharging on the lot line about 40 to 50 feet from the channel.  This change would also require the shed at 2420 Birch Street to be moved or reset to the lower elevation.  The third factor of the lower ground elevations in the rear yard area could remediate to some degree by re-grading the rear yard area.  However, there is a limit to how much the rear yard can be raised given the elevation of the residence.    The City faced a very similar situation farther to the east on Birch Street when it designed the new Sycamore Street culvert.  At that time the City identified one residence with a minimum opening elevation lower than the elevation that would have been desirable based on the flood elevation.  In that instance the City elected to undertake the reasonable improvements to the culvert that would lower the 100 year flood elevation to below the minimum opening elevation.  In that area the City determined it could make changes to Oxley Creek that would result in achieving a full 1 foot difference between the flood elevation and the minimum opening elevation.  The City may face the same situation at 2424 Birch Street in determining what changes or improvements would be reasonable.  Bob will discuss this finding with the homeowner of 2424 Birch Street.

Action on Ordinance No. 376 – amending Chapter 160 of Code of Ordinances by modifying the reference to the Flood Insurance Rate Map, first reading (subject to approve by Iowa Department of Natural Resources) was approved by Schutt, seconded by Bice.  All Ayes.  Bice made motion to waive the second and third readings, seconded by Backous.  All Ayes.

Eagle One Development, LLC – Acceptance of the gift of the 100 foot abandoned railroad right-of-way not included in Twin Eagles Point Plats 2 and 3 was approved by Backous, seconded by Schutt.  All Ayes.  Included in the packet was a receipt of the developer’s certification of costs of public improvement which amounted to $597,316.50.  Also included is the receipt of developer’s request for City certification for tax increment.

Actin to appoint the Fire Chief and the EMS Chief as the alternate member to the Polk County 911 Service Board was approved by Schutt, seconded by Bice.  All Ayes.

Public Works Report – Sturtz mentioned the ditches have been cleaned out that was addressed at the last Council meeting along with a few other areas throughout town.  The wastewater treatment plant was hit by lightning again last weekend.  The hydrants may be flushed again in November.

Action to approve amended Constitution and By-Laws of Fire and EMS Departments was approved by Schutt, seconded by Bice.  All Ayes.

Police Report – From 9/10/18 to 10/7/18 reported 3 neighbor disputes, 3 criminal mischiefs, 2 animal calls, 7 public assists, 4 ambulance calls, 1 counter fit currency, 1 vicious dog, 1 burglary, 4 motorist assists, 2 reckless drivers, 2 parking complaints, 4 hang up 911 calls, 2 civil standbys, 2 accidents, 1 parking violation, 1 person picked up on arrest warrant, 28 citations, 11 warnings and 5 other agency assists.  Bice made motion to increase part-time salaries by $3,000, seconded by Bermel.  All Ayes.

Fire/EMS September Report shows there were 31 EMS calls, 5 motor vehicle accidents, 19 EMS calls, 5 fire calls, 1 mutual aid and 1 other.

Parks and Recreation Report – Beggar’s night will continue to be October 30th which is a Tuesday this year.  Two students have started a project of approaching businesses for advertisement in the Spring catalog.  They’ve already secured three businesses.  The program Fall/Winter guide should be in mailboxes this past weekend.  Registration and new software goes live on Friday.  Guides went home with all students at the Elementary and ELC on Friday.  Jennifer attended the Fall workshop in Fort Dodge last month.  Great information in different areas including active shooter training and information about grant writing.  Brad and Jennifer attended the Playground Maintenance Course.  Great information about safety and course books to review for the future.

Insurance Committee – the committee would like to recommend Option 2 with Wellmark Blue Cross & Blue Shield for health and dental insurance for 2019 which is a HMO Plan.  The committee would like to offer Option 1 also to the employees, however, the employee would have to pay the difference back to the City in premium cost between the two plans. .The committee would like to keep the employee-only contribution to the HSA of $1,000 for 2019.  Schutt made motion to approve Option 2 with Wellmark BC/BS for health and dental insurance, and employee-only contribution to HSA for $1,000, seconded by Bice.  All Ayes.

Bice reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bermel.  All Ayes.

Bermel made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Meeting adjourned at 9:42 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

SEPTEMBER 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems  HP ProDesk 400 G4  $     1,009.38
 Access Systems  Add FTP and SFTP Folders  $        251.25
 Access Systems Leasing  Copier Lease + Usage  $        349.07
 Access Systems Leasing  Server Lease + IT Services  $        625.74
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        285.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        228.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        294.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        228.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        217.00
 Ahlers & Cooney PC  Receive, Review and Respond to Ralph Brown’s emails and phone calls  $        914.00
 Ahler’s & Cooney PC  Granger Land Company, LLC  $        433.74
 Ahler’s & Cooney PC  Amend No. 4 to Urban Renewal Plan  $        119.17
 Background Investigation Bureau, LLC  Background Checks  $          59.75
 Badger Meter  Service Contract for 6 Months  $        780.00
 Banleaco  Folder/Inserter Lease  $        154.22
 Barnes & Noble  Legos  $          62.77
 Barnes & Noble  EGC Certs/Beanie Babies  $        120.68
 Barnes & Noble  DVDs/Robots  $        247.89
 Barnes & Noble  Book  $          14.39
 Barnes & Noble  DVD  $          20.99
 Barnes & Noble  Books  $        200.80
 Barnes & Noble  Books/DVDs  $        117.48
 Barnes & Noble  Book  $          22.40
 Barnes & Noble  Books  $        263.86
 Barnes & Noble  Books  $          84.77
 Barnes & Noble  Books/DVD  $          74.05
 Barnes & Noble  Books/DVD  $          73.57
 Blacktop Service Company  Asphlat and Seal Coat for Sycamore Street North of State Street  $   39,862.17
 Bomgaars  Conduit/Holder/Blade Fuses/Protective Glasses  $          49.53
 Bomgaars  Toggle Switch/Automotive Wire/Fasteners  $          16.45
 Bomgaars  Muratic Acid  $          23.96
 Bound Tree Medical  Sensor/Saline Syringe  $        838.76
 Bound Tree Medical  Cloth Wipes  $          15.18
 Bound Tree Medical  Curaplex/Aspirin/Surgical Tape/IV Catheter/Gloves/IV Solution/IV Set/
 Bite Stick/Head Immobilizer/Splints/Irrigation Solution/Extrication Collar/Electrodes/
 Abdominal Pads  $        640.69
 Brown, Fagen & Rouse  Legal Services for September 2018/Certified & Priority Mail Charges  $     2,501.77
 Brown, Fagen & Rouse  Legal Services thru August 2018 for Amend No. 4 to UR Plan/Development Agreement
 between City and Granger Land Co.  $     3,403.00
 Brown, Fagen & Rouse  Legal Services thru August 14, 2018 for Approval of the Final Plat of Landing at Oxley
 Creek Plat 1  $        750.00
 Burns, Brandon  Cell Phone Reimbursement  $          35.00
 Capital City Equipment  Oil Filters for Toolcat  $        274.24
 Casey’s General Stores  Fuel  $     1,832.25
 Core & Main  Butyl Rope Sealer/Mastic Roll  $        205.78
 Core & Main  Ladtech Riser Ring/Barrier Fiberglass/Ring Sealant  $        708.00
 Creative Product Source  Library Bags  $        137.75
 Criterion Pictures USA  Ferdinand Movie License  $        250.00
 Culligan Water of Adel  Bottled Water + Cooler Rental  $          36.05
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County Treasurer  Library Building Property Taxes  $        944.00
 Data Technologies, Inc.  Fall User Group Meeting  $          95.00
 Des Moines Area Community College  Water Treatment 30 Hour Workshop  $        450.00
 Elite Sports  Granger Days T-shirts  $        362.46
 Empowerment Solutions  Update August 8th Agenda on City Website  $          15.75
 Eppley Institute for Parks & Recreation  Playground Maintenance Technician Training Program  $        680.00
 Erickson, Kearney & Associates  Add H & H Trailer  $          58.00
 Erickson, Kearney & Associates  Add 2 Trailers  $        112.00
 Feick, Brad  Cell Phone Reimbursement  $          35.00
 Fire Recovery EMS  August Billing  $        298.39
 Fluidyne Corporatqion  Replacement DO Probe  $     1,558.52
 GateHouse Media  Publications  $        601.09
 GateHouse Media  Publications  $        174.56
 Grimes Fire and Rescue  Tiering Services  $        200.00
 Hach Company  Ascorbic Acid/FA Chlorinating Solution/Alkaline Cyanide/Pan Ind Solution  $        206.28
 Harned, Jennifer  Cell Phone Reimbursement  $          35.00
 Hawkins Inc.  Pump Repair Parts/Sodium Permanganate/Chlorine  $     1,996.10
 Iowa One Call  811 Faxes  $          31.50
 Iowa Parks & Recreation Association  Membership Dues  $        165.00
 Jones Creek Apparel  Flag Football T-shirts  $        786.00
 Jones Creek Apparel  Volleyball T-shirts  $        294.50
 Keystone Laboratories, Inc.  Water Tests  $        110.00
 Keystone Laboratories, Inc.  Water Tests  $          28.00
 Logan Contractors Supply  Spring/Fall Pothole Patch  $        252.00
 Logan Contractors Supply  Sidwalk Domes for State and Walnut Streets  $        265.10
 Metro Concrete  Road Repair for Walnut & Broadway Streets and North Side of Sycamore Street  $   13,100.00
 Midwest Breathing Air  Annual Air Compressor Service and Annual Air Test  $        601.19
 Mullins, Aaron  Cell Phone Reimbursement  $          35.00
 Office Depot  Ink (Credit)  $       (22.01)
 Office Depot  Ink (Credit)  $       (51.28)
 Office Depot  Microsoft Office 2016  $        225.39
 Office Depot  Copy Paper  $          41.87
 Office Depot  File Tote Boxes  $        156.60
 Office Depot  Sheet Protectors  $          10.42
 Office Depot  Filing Labels/Hanging Folders/Tab Inserts/Zipper Envelopes/Gild Guide/2 Hole Punch
 Legal Pads  $        663.61
 Office Depot  Hanging Files  $        341.80
 Office Depot  Copy Paper/Ink/Toner/Post-It Noties/AAA Batteries/Correction Tape/3 Ring Binders  $        340.20
 Office Depot  Display Board/Toner/Paper Cups/Paper Cup Lids/Ink  $        400.01
 Phonesavanh, Vone  Yoga in the Park Instructor Payment  $          25.00
 Phonesavanh, Vone  Yoga in the Park Instructor Payment  $          25.00
 Physio Control  Annual Subscription for Transmissions  $        208.92
 Polk City Fire & Rescue Department  Tiering Services  $        200.00
 Praxair  Oxygen  $        195.57
 Purchase Power  Postage  $        400.00
 Quick Oil Co.  PowerMax Diesel Fuel  $        600.49
 Quick Oil Co.  Misc. Oil  $        658.35
 Racom  EDACS Access  $        479.40
 Ramsey, Katie  Freezer Meal Action Photos  $          65.00
 Red Wing Shoe Store  Boots  $        216.98
 Saak, Rob  Reimbursement for Foam & Material for the Mule Seat  $          52.96
 Sam’s Club  Cleaning Supplies  $        175.82
 Sensenich Wood Propeller Co.  2 Blade Left Hand Composite Airboat Propeller  $     1,662.56
 Signature Sign & Graphics Studio  Granger Days Banner  $          54.72
 State Hygienic Laboratory  Water Tests  $          26.00
 Stew Hansen  Work Done on 2011 RAM Dump Truck  $     7,835.86
 Strauss Security Solutions  Brivo Hosting Fee  $          57.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $          35.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $          98.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $        294.00
 Tentinger, Krystal  Yoga in the Park Instructor Payment  $          25.00
 Teams of Tomorrow (TOT)  Instructor Payment  $        265.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $          35.00
 UPS  UPS Shipping Charges  $          49.80
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $          86.70
 Veenstra & Kimm, Inc.  Engineering Services for Granger 2018 Bridge Inspection  $        311.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $     2,141.33
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $        437.39
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $        116.68
 Veenstra & Kimm, Inc.  Engineering Services for Grandwood Education Center Site Plan  $          91.50
 Veenstra & Kimm, Inc.  Building Permit Fees for July 2018  $     3,096.40
 Verizon Wireless  Cell Phone Charges  $          87.92
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 8/1-8/30/18  $     7,358.40
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $          86.08
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $          27.00
 Woodward-Granger School District  Transportation for Summer Programming  $     2,610.70
 TOTAL  $ 116,514.13
EXPENSE TOTALS PER FUND
General Fund  $ 107,596.79
Water Fund  $     3,819.86
Sewer Fund  $     5,097.48
TOTAL  $ 116,514.13
REVENUE TOTALS PER FUND
General Fund  $   62,062.55
Road Use Tax Fund  $   18,839.78
Employee Benefits Fund  $        116.68
Emergency Fund  $          22.31
Local Option Sales Tax Fund  $   13,271.27
TIF Fund  $        364.21
Debt Service Fund  $        480.19
Water Fund  $   30,673.61
Sewer Fund  $   51,894.38
TOTAL  $ 177,724.98