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City Council Meeting Minutes 2/13/2019

To download minutes click here

Mayor Tony James opened the City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bermel (by speaker phone), Schutt            Not Present:  Bice, Saak

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Jim Vermaas who lives at 2602 Willow Street built his house back in 2008 and at that time there were no curb and gutter put in in front of his property.  The curb and gutter stopped up to his property due to the land east of his property not being developed.  Engineer Veenstra mentioned when that street was originally platted, the City expressed concern that there would be no way to turn around.  On both the north side (where Jim lives) and south side, there was a piece of curb that was supposed to be left out and the developer was supposed to put in a concrete driveway approach so that snow plows can turn around.  The curb drop was left which is west of where the driveway is but the concrete from the street to the sidewalk was never put in.  It was an interim thing until the land was developed to the east and the street would continue east.  The lot was never not supposed to be developed, but it was supposed to be developed so that the driveway and the turnaround where in the same place.  The assumption was if the street would ever go through, then someone would come back and put in a curb.  Since that land never developed, there is no way to turn around at the end of the street and Jim mentioned many people use his driveway which is fine but not having the curb the bigger trucks are driving through his yard causing tracks in his yard.  Jim was given a quote back in 2008 to have it fixed in the amount of $1,500.  Public Works Director, Jarrod Sturtz will ask for quotes and bring them back to the March meeting for Council’s decision and possible approval.

Granger Trail Hub Plaza Project – Dylan Jones an Associate with Genus Landscape Architects was present to answer any questions that the Council might have on the project.  The Granger Trail Hub Plaza Project consists of constructing approximately 1,015 square feet of Portland cement concrete (PCC), 5” thickness with occasional thickened edge (7”-12” thick) and 162 square feet of integrally colored PCC, 7” thickness, 112 linear feet of PCC band, 127 linear feet of 1.5” electrical conduit, grading, erosion control, lawn seeding, planting, installation of site furnishings, and miscellaneous work, including cleanup with said improvements.  Action on Resolution 2019-5 – authorizing construction of the project and approving construction and bidding documents prepared by Genus Landscape Architects was approved by Schutt, seconded by Backous.  All Ayes.  Action authorizing Genus Landscape Architects to solicit competitive quotations for the project, with quotations due at City Hall by noon on March 8, 2019 was approved by Backous, seconded by Schutt.  All Ayes.  The timeline of the project is start in April or May and be completed by October.

Des Moines Area Regional Transit Authority (DART) – At the May 10, 2017 City Council meeting, the Council voted 4-0 to send notices to the Des Moines Area Regional Transit Authority and its members that the City of Granger would be terminating its membership.  In accordance with the 28E Agreement that established DART, the notice must be given (18) months prior to the actual date of termination.  In the 28E Agreement under Article XVI it provides that the DART Commission, in its sole discretion, may require a participating community seeking withdrawal from DART to pay over to DART an amount determined by the Commission to be necessary to fully fund the withdrawing participating community’s share of bonds or credit obligations issued to fund the construction of capital improvements or the acquisition of equipment for DART.  Granger’s pro rata share of the debt service due on the 2010 Limited Tax General Obligation Bonds and 2016 Bus Lease assuming a July 1, 2019, withdrawal, is $19,344.94.  Granger can either issue a check payable to DART for $19,344.94 or DART can levy property taxes in the amount of $19,344.94 as part of the FY 2020 budget process.  DART levied $38,153 in property taxes for the City of Granger for FY 2019.  So this amount being levied in FY 2020 is about half.  After FY 2020, DART will no longer levy property taxes for the City of Granger and they will come and remove their signs that are posted in town.  Granger residents may still use the DART service up until June 30, 2020.  Action on Resolution 2019-6 – authorizing DART to levy property taxes in Granger in the amount of $19,344.94 in FY 2019-2020 Budget was approved by Schutt, seconded by Backous.  All Ayes.

2015 Urban Water Quality Initiative – Engineer Veenstra mentioned Jordan Kappos of Veenstra & Kimm, Inc. has been in discussions with Jennifer Welch concerning the procedure to complete the project.  One of the requirements of the grant the City received for the project is the obligation of the City to provide ongoing maintenance of the wetlands.  Jennifer Welch is concerned whether the City will adequately maintain the wetlands with its own staff.  Jennifer Welch proposed that Veenstra & Kimm, Inc. obtain quotations from contractors for the maintenance of the wetland.  The maintenance cost over a period of years, for example five years, would then be determined.  Jennifer Welch’s current thought is that she would be open to reducing the amount and cost of planting so the combined cost of the plantings and the maintenance contract could be funded through the available grant and loan proceeds.  This work would be integrated with the work that will be funded by the surety to complete the construction of the project.  Jennifer Welch believes it is necessary for the City to have identified all three costs before it is possible to determine the course for final repairs and closeout.  In consultation with Jennifer Welch, V & K has identified four vendors that will be requested to provide quotations for the maintenance.  The quotes have not been received because weather conditions have not been conducive to allow the contractor’s an opportunity to inspect the site and determine the extent of wetland areas that will need to be maintained.  Hopefully the quotations for maintenance will be received before the March City Council meeting.  Once the maintenance quotations have been received and reviewed the final scope of the repair work and the plantings will be identified.  At that point, V & K will solicit quotations form contractors for the plantings and the repair work.  It is possible some contractors may be able to quote both the repair work and the planting work.  That approach would be ideal as the City would only need to deal with a single contractor.  However, that approach means the quotations for the repair and planting work cannot be finalized until after the maintenance contract cost issue has been resolved.  A path towards resolution of all the issues has been identified and work is progressing to obtain the cost information.

Capital Improvements Plan – The Council received the list of projects submitted by the departments and have rated and prioritized the top 20 to be included in the Capital Improvements Plan.  Engineer Veenstra will take the list and assign costs to the 20 projects and find a means to finance them.  Once this gets done, he will bring back to the Council for further discussion.

Action to refer to Plan and Zoning Commission the rezoning of Parcel B (south of Ironwood Estates) from A-1 to R-3 (20’ by 625’ parcel owned by the City acquired in 2005) was approved by Schutt, seconded by Backous.  All Ayes.

Action to approve Resolution 2019-4 – appointing Rob Saak as the representative and Andrew Tyler as the alternate representative to the Dallas County Emergency Management Commission was approved by Backous, seconded by Schutt.  All Ayes.

Action on Ordinance No. 377 – amending Code Section 135.06 to refer to EMS Department, first reading was approved by Schutt, seconded by Backous.  All Ayes.

Action on Ordinance No. 378 – amending Code Chapter 8 (Urban Renewal Area) by adding the area included in Amendment No. 4 to the Granger Urban Renewal Plan, first reading was approved by Schutt, seconded by Backous.  All Ayes.

Public Works Report – Public Works Director Sturtz mentioned they have been busy pushing snow and there was water main break that they have been busy with also.  They are down a skid loader right now.  The Peterbilt is on light duty right now just using it to throw down salt.  Jarrod thinks the repair to the software should take care of the issue and make it last another 5 or 6 years and it will eliminate some of the major expenses down the road.  The amount of the upgrade in software is $6,000.  This upgrade needs to be done because right now the Peterbilt will run for about a half hour and then it shuts down.  To replace the Peterbilt it would cost in upwards of $180,000.

Police Report – From 1/7/19 – 2/7/19 reported 1 suspicious vehicle, 5 accidents, 1 assist to the Department of Human Services regarding a family issue, 3 welfare checks, 2 out of control children, 3 ambulance calls, 1 homeless person assist, 1 forgery, 3 domestic disturbances, 4 motorist assists, 2 parking complaints, 1 suicidal person, 1 fire alarm, 2 stolen vehicles, 1 trespass, 2 thefts, 1 person on bicycle on Highway 141 (at night in severe fog), 1 hitchhiker on Highway 141 (at night in severe fog), 1 suspicious person, 7 citations and 8 other agency assists.

Fire/EMS January Report shows there were 19 EMS calls, 2 motor vehicle calls and 2 fire calls.  Schutt made a motion to amend the agenda for submission of the Dallas County Foundation Grant for purchase of an AED, seconded by Backous.  All Ayes.  Schutt made a motion to approve submission of the Dallas County Foundation Grant, seconded by Bermel.  All Ayes.

Parks and Recreation Report – The painting and flooring project at the community center should be done next week.  There was a miscommunication with Partners of the Parks about donating money to finish out the concession building.  At this time, there are no funds readily available to finish this project.  There were two quotes received for the acoustics at the community center.  There is currently $6,000 in the budget this fiscal year to do this project.  Action to accept Midwest Technologies quote of $5,619 for acoustics at the community center was approved by Backous, seconded by Schutt.  All Ayes.  The Lake Country Bible Chapel Choir uses the community center during the day every Thursday for choir practice.  They have made a donation last month in the amount of $2,000.  After discussing the needs for the choir, Jennifer would like to use the donation to purchase some comfortable furniture for the entryway for parents to sit and gather while waiting for their children to finish up practice.  The cost of the furniture would be $1,300.  Action to authorize purchase of $1,300 entryway furniture from Lake Country Bible Chapel Choir donation was approved by Schutt, seconded by Backous, however Bermel would like table it at the March meeting.  Schutt withdrew his motion, seconded by Backous.  Schutt motioned to defer to the March meeting, seconded by Bermel.  All Ayes.  The new program guide for Spring/Summer events will be mailed out at the end of March.  Jennifer has applied for three grants this month.  Dallas County Foundation Grant for supplies for a daytime open gym type program for parents and young children as well as adult programming.  The Bock Family Foundation Grant to provide teen games and teen murder mystery event.  The Iowa Parks and Recreation Foundation Grant will be used towards purchasing software and a television for the entryway of the community center for advertising programming and events electronically.  Schutt made a motion to amend the agenda for submission of Grants, seconded by Backous.  All Ayes.  Schutt made a motion to approve submission of the Dallas County Foundation Grant, Bock Family Foundation Grant and the Iowa Parks and Recreation Foundation Grant, seconded by Bermel.  All Ayes.

Action to set public hearing on FY 2019-2020 City Budget for 7 p.m. on March 13, 2019 was approved by Schutt, seconded by Bermel.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Schutt.  All Ayes.

Backous made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Meeting adjourned at 8:05 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

JANUARY 2019 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $         738.24
 Access Systems Leasing  Server Lease + IT Services  $         625.74
 Active Network  Online Payments Refund  $         215.00
 Active Network  Online Payments Refund  $         694.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         375.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         217.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $         240.00
 Ahlers Cooney  Urban Renewal  $         177.00
 Ahlers Cooney  Amend No. 4 to Urban Renewal Plan  $         987.00
 Banleaco  Folder/Inserter Lease  $         154.22
 Barnes & Noble  Books/DVD  $           49.56
 Barnes & Noble  DVDs  $           54.98
 Barnes & Noble  Book  $           20.80
 Barnes & Noble  Book  $             7.99
 Barnes & Noble  Book  $           10.39
 Barnes & Noble  DVDs  $           90.96
 Barnes & Noble  DVD  $           36.99
 Barnes & Noble  Book  $           23.19
 Barnes & Noble  Book  $           12.79
 Barnes & Noble  Books  $           65.90
 Barnes & Noble  Books  $         141.19
 Barnes & Noble  Books  $           54.90
 Barnes & Noble  Book – Credit Return  $        (19.95)
 Barnes & Noble  Book – Credit Return  $        (36.99)
 Barnes & Noble  Lego Friends  $           14.98
 Barnes & Noble  Books/DVD/4 pk Cookie Shaped Fizzer/Shea Butter Gift Set Verbena/IQ Stars  $           77.66
 Barnes & Noble  Lego City/Super Heroes/Movie  $           59.94
 Barnes & Noble  Buttons/Slimygloop/Beanie Babies  $           53.59
 Barnes & Noble  Slime Shaker Tube/Bath Bombs  $           33.91
 Beneventi Chevrolet  Ambulance Oil Change  $           97.95
 Better Homes & Gardens Magazine  Library Magazine Subscription  $             9.99
 Bomgaars  Wiper Blades/Drain Cleaner  $         139.91
 Bomgaars  Wiper Blades  $           23.98
 Bomgaars  Shop Towel Box/Strap Tarp/De-Icer/Cord Ext/Tripod Work Light/Ext Cords  $         238.45
 Brown, Fagen & Rouse  Legal Serv for February 2019/Priority & Certified Mailing to Iowa State Contractors  $      2,488.02
 Burns, Brandon  Reimbursement for Payment for Charcoal  $             8.55
 Burns, Brandon  Cell Phone Reimbursement  $           35.00
 Capital City Equipment Co.  Oil Filters for Skid Loader  $         289.53
 Capital City Equipment Co.  Cutting Edge/Switch/Bristles  $         873.10
 Casey’s Business MasterCard  Fuel  $         584.16
 Casey’s General Stores  Fuel  $         823.34
 Core & Main  Water Main Repair Sleeve  $         131.97
 Crown Trophy  Basketball Medals  $           83.76
 Culligan Water of Adel  Bottled Water + Cooler Rental  $           24.05
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County EMS  Ambulance Tiering Services  $         150.00
 Dallas County Treasurer  Library Building Property Taxes  $         944.00
 Demco  Electric Pencil Sharp/Recycled Twin Pocket Portfolios/Redrope Exp File Pocket Letter  $         112.50
 Demco  Shipping & Handling  $           29.21
 Demco  Valentine Poster/Snap Circuits  $         161.39
 Demco  STEM Code & Go Robot Mouse Act Set/Ozo Wash Color Code Markers for Evo & Bit/
 Jack Code & Go Programmable Robot Mouse  $         111.61
 Demco  KEVA Maker Bot Maze  $           85.94
 Family Circle Magazine  Library Magazine Subscription  $           11.98
 Feick, Brad  Cell Phone Reimbursement  $           35.00
 Fire Recovery EMS  January Billing  $         440.86
 Flooring America  Flooring and Vinyl Cover Base for Community Center  $      7,981.35
 Foister, Michael  Installation of Flooring at Community Center  $      7,106.00
 Freedom First Aid & Safety  Supplies for First Aid Kit  $           43.65
 Gatehouse Media Iowa  Publications  $         407.43
 Genus Landscape Architects  Professional Services thru December 2018 – Design Development on Granger Trail Hub  $         400.40
 Grainger  Grommet  $           14.74
 Hach  Alkaline Cyanide Rgt/Pan Ind Soln/Ascorbic Acid PWD PLWS  $         124.73
 Harned, Jennifer  Cell Phone Reimbursement  $           35.00
 Harney, Sue  Storage Facility Rental Unit #6 for January 1 – June 30, 2019 for Fire Boat  $      1,650.00
 Hawkins, Inc.  Chlorine/Sodium Permanganate  $      1,219.57
 Independent Salt Company  50 Tons of Salt  $      3,696.98
 Iowa Barns  Book  $           29.95
 Iowa Law Enforcement Academy  In Service Training for Don Hocking  $         200.00
 Iowa League of Cities  Subscription to GrantFinder  $           50.00
 IMFOA  Benefitted Membership Dues – Erikson  $           50.00
 IMFOA  Benefitted Membership Dues – Trzeciak  $           50.00
 Iowa Sports Turf Managers Assoc  Membership Dues  $           75.00
 Jones Creek Apparel  Youth Dance T-shirts  $           72.00
 Kruse, Catherine  Online Payments Refund  $           25.00
 Logan Contractors Supply, Inc.  Saw Blades  $         860.00
 Luett, Heidi  Online Payments Refund  $           35.00
 MAFCO Buildings  Special Backfill/Repair Fire Station  $      1,590.00
 Mullins, Aaron  Cell Phone Reimbursement  $           35.00
 Office Depot  Recy Fold/Toner/Paper/Sharpie Markers/Ink/Paper Trimmer/Swiss Miss Cocoa Kcup  $         295.88
 Office Depot  Pens  $           12.08
 Office Depot  Recycled Folders Credit Return  $        (34.48)
 Office Depot  Shredder/Stapler/Staples/Scotch Tape  $         208.95
 Office Depot  Toner  $           74.99
 Office Depot  Keyboard Platform/File Folders  $           61.71
 Office Depot  Auto Friction MTGKT  $           35.87
 Office Depot  Auto Friction MTGKT Credit Return  $        (35.87)
 Office Depot  Paper/Ink/Paper Roll  $           78.95
 Perkins, Penny  Online Payments Refund  $           10.00
 Plumb Supply Company  Adapter/Threaded Plug/Tee/CPLG  $           31.31
 Polk City Fire & Rescue Dep  Ambulance Tiering Services  $         200.00
 Polk City Fire & Rescue Dep  Ambulance Tiering Services  $         200.00
 Polk Co. Fire Chief’s Association  2019 Membership Dues  $           25.00
 Praxair  Oxygen  $         199.67
 Quick Oil Co.  Fuel  $         479.74
 Racom  EDACS Access  $         479.40
 Racom  Headsets  $         920.00
 Reserve Account  Postage  $      1,200.00
 Roth, Fred  Ambulance Patient Overpaid – Refund Reimbursement  $           59.63
 Rounded Minds  Instructor Payment  $         360.00
 Rounded Minds  Instructor Payment  $         224.00
 Sam’s Club  Cleaning Supplies  $         108.59
 Simmering Cory – Iowa Codification  December 2018 Supplement/Ordinance No. 364-376  $      2,643.00
 Sprayer Specialties, Inc.  3 Gallon Shur Flo Pump  $         114.17
 Sprayer Specialties, Inc.  Gasket Coupler/SS Handle Coupler/T-Bolt Clamp  $         100.25
 State Hygienic Laboratory  Water Tests  $           26.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $           35.00
 The Sherwin Williams Co.  Paint for Community Center  $         339.02
 Tiernan’s Service Center  Fuel Filter Replaced/Replaced Fuel Filter on Frame Rail/Labor  $         209.50
 Tiernan’s Service Center  Fuel Filter/Right Rear Taillight Bulb Replaced/Labor  $         124.83
 Truck Equipment, Inc.  Salt Spreader for Toolcat  $      3,040.85
 Trzeciak, Kristy  Cell Phone Reimbursement  $           35.00
 Trzeciak, Kristy  GCMOA Luncheon Mileage Reimbursement  $           14.03
 UPS  UPS Shipping Charges  $           53.80
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $         180.00
 Van Wall Equipment  Bracket Tiller  $           11.47
 Verizon Wireless  Cell Phone Charges  $           93.16
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 1/1-1/31/19  $      7,358.40
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $           27.00
 Williams Scotsman  Police Mobile Trailer Rental Fee  $         338.00
 Zap Laser Tag  Middle School Event  $         416.25
 TOTAL  $    60,267.18
 EXPENSE TOTALS PER FUND
 General Fund  $    47,806.36
 Road Use Tax Fund  $      6,737.83
 Water Fund  $      4,081.91
 Sewer Fund  $      1,641.08
 TOTAL  $    60,267.18
 REVENUE TOTALS PER FUND
 General Fund  $    26,173.67
 Road Use Tax Fund  $    13,594.73
 Employee Benefits Fund  $         565.55
 Emergency Fund  $         108.10
 Local Option Sales Tax Fund  $    13,666.61
 TIF Fund  $         117.98
 Debt Service Fund  $      2,047.02
 Water Fund  $    20,914.74
 Sewer Fund  $    40,683.00
 TOTAL  $  117,871.40

 

Special City Council Meeting Minutes 2-6-2019

To download minutes click here

Mayor Tony James opened the Special City Council Meeting at 6:00 p.m. at Granger City Hall, 1906 Main Street, Granger, Iowa.

Roll Call:  Present:  Backous, Bermel, Saak          Not Present:  Bice, Schutt

Backous made motion to approve the agenda, seconded by Bermel.  All Ayes.

Budget workshop for fiscal year 2019-2020

Meeting adjourned at 7:20 p.m.

________________________________

Tony L. James, Mayor

Attest:     __________________________________

Kristy Trzeciak, City Clerk

Granger City Council Agenda 2-13-2019

To download agenda click here 

Granger City Council Agenda

February 13, 2019 – 7 p.m.

City Hall, 1906 Main Street

 

 

  1. Roll Call
  2. Consent Agenda—Approval of Agenda; Approve January 9, January 16, and February 6, 2019, Meeting Minutes; Library Report; Treasurer Report; Clerk Report
  3. Public Forum
  4. Jim Vermaas – request for curb at 2602 Willow at city expense
  5. Granger Trail Hub Plaza project
    1. Report by Genus
    2. Action on Resolution 2019-5 – authorizing construction of the project and approving construction and bidding documents prepared by Genus
    3. Action authorizing Genus to solicit competitive quotations for the project, with quotations due at City Hall by noon on March 8, 2019
  6. Des Moines Area Regional Transit Authority
    1. Correspondence – the obligation of withdrawing City to fund share of bonds or credit obligations
    2. Action on Resolution 2019-6 – authorizing DART to levy property taxes in Granger in the amount of $19,344.94 in FY 2019-2020 Budget
  7. 2015 Urban Water Quality Initiative – Engineer’s Report
  8. Capital Improvement Plan – discussion
  9. City Engineer – Reports on any other projects and matters
  10. Action to refer to Plan and Zoning Commission the rezoning of Parcel B (south of Ironwood Estates) from A-1 to R-3 (20’ by 625’ parcel owned by the City acquired in 2005)
  11. Action to approve Resolution 2019-4 – appointing representative and alternate representative to Dallas County Emergency Management Commission
  12. Action on Ordinance No. 377 – amending Code Section 135.06 to refer to EMS Department, first reading
  13. Action on Ordinance No. 378 – amending Code Chapter 8 (Urban Renewal Area) by adding the area included in Amendment No. 4 to the Granger Urban Renewal Plan, first reading
  14. Public Works Report
  15. Police Report
  16. Fire Department Report
  17. EMS Department Report
  18. Parks and Recreation Report
    1. Action to accept Midwest Technologies quote of $5,619 for Community Center acoustics
    2. Action to authorize purchase of $1,300 entryway furniture from Lake Country Bible Chapel Choir donation
  19. Action to set public hearing on FY 2019-2020 City Budget for 7 p.m. on March 13, 2019
  20. Report – Finance Committee – Bice and Schutt
  21. Approval of Bills for Payment
  22. Mayor’s Report
  23. Correspondence
  24. Adjournment

Kristy Trzeciak, City Clerk

Special City Council Meeting Agenda 2-6-2019

To download the message click here

Granger Special City Council Agenda

February 6, 2019 – 6 p.m.

City Hall, 1906 Main Street

 

 

  1. Roll Call
  2. Approval of Agenda
  3. Budget Workshop
  4. Adjournment

 

Kristy Trzeciak, City Clerk

Special City Council Meeting Minutes 1/16/2019

To download Meeting Minutes click here

 

Mayor Tony James opened the Special City Council Meeting at 6:00 p.m. at Granger City Hall, 1906 Main Street, Granger, Iowa.

Roll Call:  Present:  Bermel, Backous, Saak, Schutt              Not Present:  Bice

Backous made motion to approve the agenda, seconded by Schutt.  All Ayes.

Budget department presentations for fiscal year 2019-2020

Bice arrived at 6:20 p.m.

Meeting adjourned at 9:00 p.m.

 

________________________________

Tony L. James, Mayor

Attest:     __________________________________

Kristy Trzeciak, City Clerk

 

 

City Council Meeting Minutes 1/9/2019

To download minutes click here

Mayor Tony James opened the City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bice, Saak, Schutt         Not Present:  Bermel

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Action on Resolution 2019-1 – recognizing Jarrod Sturtz’ more than sixteen years of service to the Granger Fire and EMS Departments was approved by Saak, seconded by Backous.  All Ayes.

Engineer Veenstra mentioned the proposed modifications involve the interior remodeling of the building and not any modifications of the exterior of the building.  The value of the interior building modifications exceeds $25000 and triggers the requirement for the site plan even though there are no exterior improvements proposed.  The site plan does not illustrate any of the proposed interior modifications of the building.  The City’s site plan ordinance does not require the illustration of the interior uses or spaces within the building as the site plan ordinance focuses on the building exterior and site improvements.  Without any proposed modifications to the site other than the interior of the building, there are no comments to offer relative to the site plan.  Engineer Veenstra would like note that all of the interior modifications of the building will need to comply with the building code requirements of the City.  Those requirements will be reviewed as part of the building permit process.  The Plan and Zoning Commission recommend the site plan be approved.  Action on Resolution 2019-2 – approving Site Plan submitted by Janning Family Chiropractic at 2000 State Street was approved by Schutt, seconded by Backous.  All Ayes.

Rose Dory with the Granger Women’s Club brought a proposal to the Council to place a little library in front of the community center.

The Public Works Director Sturtz mentioned putting the little library at the corner of the sidewalk that runs north and south across from the community center and east and west next to the ballfield and soccer fields.  The Granger Women’s Club will provide the eight foot treated post for the City to install according to height regulations which should be 42-46 inches from the ground.  The Club will secure the little library to the post and they will be responsible for the upkeep and repair of the little library.  The Granger Parks & Recreation will let the Club know if there are any issues that may occur in the future.  The Club will check on the content monthly to insure that it meets with library regulations and that the little library is clean and in good standing.  Saak approved the placement of a little library at the corner of the sidewalk across from the community center and ballfield, seconded by Schutt.  All Ayes.

Granger Trails Committee – The committee presented the Council with the design concept and cost for the trail hub plaza that will be going in over by the community center next to ballfield and soccer fields.  The Granger trails committee received a grant in the amount of $24,970 from The Wellmark Foundation which will pay for part of the project.  The total cost of the project is estimated at $40,118.  The Committee has also applied for a matching grant with Trees Please associated with MidAmerican Energy for the amount of $1,000 and they have also asked for a donation from Black Hills Energy.  The architectural plan will be presented to the Council at the February Council meeting and then the next step is to go out for bids for the project.  The project should start late Spring.

2015 Urban Water Quality Initiative – Engineer Veenstra has mentioned Ralph has given notice of termination of contract to Iowa State Contractors.  The contract is now terminated.  The bonding company has been in touch and they would be willing to work through a resolution to finish the project.  There is a meeting with the Iowa DNR and Jennifer Welch tomorrow to go over what requirements we have to follow in order to finish up the project.  What will be proposed to them is that based on value of the work that we can just go out and pick a contractor that we know will finish the work correctly and then we will get that price.  We will decide what money we are holding and decide what we have for money and what we need from the bonding company and let them know and we anticipate that we will then get a check for whatever balance.  We will still assess liquidated damages to the bonding company for the work that was not completed on time.  Engineer Veenstra hopes to have a resolution on this project for the next Council meeting.

Engineer Veenstra presented the list of the projects identified in the seven responses requesting information on for future capital projects.  The responses were received from the Mayor and one Council member, the Police Department, Public Works Department, Library Department, Parks & Recreation Department, City Hall staff and the Granger Trails Committee.  The list included a need for a new public safety facility which was received as a need on four of the seven responses.  In total there were 86 items listed.  The next step of the process is for the Mayor and Council to rank each of the responses from most important to least important.  Once the listing is complete the top 20 to 25 items ranked the highest would remain on the capital improvements plan.  The balance of the items would be removed off the list.  Many of the smaller items that are not on the final capital improvements plan can still be addressed as part of the annual budgeting process.  Council member John Schutt will take over with the list from V & K and combine any duplicate entries on the list into one and then he will email it out to the Mayor and Council to make their rankings and the final 20 to 25 that is ranked the highest will remain on the list for discussion.

Engineer Veenstra mentioned he received a document from John Kline that relates to the Lot A of the Marin J. Finestead Plat 2 Addition.  In the document that was prepared by Paul Dekker that he is citing Section 166.17 of the Code of Ordinances relative to existing lots of record.  It appears Paul Dekker’s argument is a single family dwelling may be located on any lot or plot of official record as of the date of the enactment of the zoning ordinance without regard to the width or area of the lot.  This provision includes two additional requirements, one relating to side yard and the other relating to the rear yard.  In this instance it appears the rear yard issue is not a factor.  The side yard requirement may be applicable.  The side yard requirement indicates the minimum of the combined side yards cannot exceed 30% of the lot width and each side yard must be at or greater than 10% of the lot width.  Applied to the 60-foot lot width the maximum total side yard would not be required to exceed 18 feet.  Each side yard must be a minimum of 6 feet.  In the correspondence Paul Dekker is suggesting side yards in the range of 10 feet and 8 feet.  Engineer Veenstra mentioned it appears likely the zoning ordinance was enacted subsequent to the platting of the Martin J. Finestead Addition Plat 2.  As subject confirmation of the dates, it appears Section 166.17 may be applicable.  Assuming Section 166.17 is applicable, the only remaining question may be whether Lot A is considered a lot or plot of official record.  While the lot is part of a plat it was not designated as a developable lot.  The lot is designated as Lot A located between Lot 2 and Lot 3, clearly indicating the intent at the time of platting the lot was not intended as a developable lot.  Rather, the lot was designated as a future street lot.  In this instance the designation of the lot may be distinguishable from lots in older subdivisions that were intended as a developable lot of record, but no longer comply with the current zoning restrictions.  A provision of the type in Section 166.17 is common as lots in many older platted areas of cities the lots are too narrow to meet the current zoning requirements even though they are compatible with adjoining lots.  The primary intent of including a provision such as 166.17 is to allow lots that were intended for development to be developed in older platted areas.  The operative question with respect to Lot A is if it qualifies as a lot under the provisions of Section 166.17 or if Lot A does not qualify under Section 166.17.  The agreement from 1979 signed by the developer and accepted by the City in the resolution accepting the plat, Lot A was identified as a street lot.  The lot would not be accepted by the City until such time as the street were constructed in accordance with the requirements of the City.  Based on the clear identification of Lot A as a street lot the City of Granger is of the opinion Lot A does not qualify for the provisions of Section 166.17.  The request to develop Lot A does not involve subsequent zoning that would make a lot nonconforming.  Rather, the request to develop Lot A involves the transformation of a clearly identified street lot to a developable lot.  The Council understands Lot A will never be developed as an extension of Cherry Street.  As such, the Council is willing to consider allowing a residence to be constructed on Lot A subject to two conditions:  1) the property owners on the east and west side of Lot A, Lot 3 and Lot 2, both consent to the construction of a residence on Lot A and 2) there be a preponderance of the property owners in the general vicinity of Lot A that do not object to the use of Lot A as a single family residential parcel.  Engineer Veenstra suggests the property owners of Lots 1, 4 and 5 on the north side of Linden Street and the five lots on the south side of Linden Street opposite Lot 1 through 5 be consulted.  If both conditions are satisfied, then it appears the Council would be willing to allow development on Lot A even though it clearly was designated as a street lot.  If both conditions cannot be satisfied, the majority of the Council is of the opinion Lot A does not qualify under Section 166.17 as it is designated as a street lot and therefore cannot be considered for single family residential development.

Action to contribute $100 to New Opportunities, Inc. (which provides assistance programs from the federal and state governments to local residents) was approved by Saak, seconded by Schutt.  All Ayes.

Public Works Report – Action to authorize use of proceeds from the City’s sale of recycled copper and aluminum to Alter Metal Recycling in the amount of $252.35 for the purchase of a chop saw was approved by Saak, seconded by Schutt.  All Ayes.

Police Report – From 12/10/18 – 1/6/19 reported 4 animal calls, 2 suspicious vehicles, 2 motorist assists, 1 road rage on Hwy 141, 4 ambulance calls, 5 parking complaints, 1 identity theft, 3 accidents, 1 criminal mischief (charged 4 juveniles), 1 business check (open door), 1 remove traffic hazard from roadway, 1 possible child abuse, 1 bank alarm (Woodward), 1 out of control person (Woodward), 2 thefts, 2 citations, 9 warnings and 5 other agency assists.

Fire Department Report – Action to approve the purchase of an UTV outright instead of leasing in the amount not exceeding $13,800 from unspent funds on the Fire and EMS budgets for FY 2019 was approved by Backous, seconded by Bice.  All Ayes.

Fire/EMS December Report shows there were 16 EMS calls, 3 motor vehicle calls, 2 fire calls and 1 mutual aid call.

Parks and Recreation Report – The bathrooms at Centennial Park have been completed by Brad Feick.  Painting will begin next week at the Community Center.  The new flooring will begin likely the beginning of February at the Community Center.  Kindergarten basketball, adult volleyball and rounded minds tumbling will all begin this month.  The Park & Rec Board elections are as follows:  Jeri Wendzel remains as Park Board Chair, Carla Drennen remains as Vice Chair and Jennifer Kopp remains as Secretary.

Action on Resolution 2019-3 – establishing automobile mileage reimbursement rate for employee’s using the rate promulgated each year by the Internal Revenue Service was approved by Schutt, seconded by Saak.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bice.  All Ayes.

Bice made motion to approve all bills for payment, seconded by Saak.  All Ayes.

Mayor James mentioned the budget presentation by department will be next Wednesday, January 16th starting at 6 p.m. and then the budget workshop will be Wednesday, February 6th at 6 p.m.  Council member Bice asked about commercial updates and Mayor James mentioned he is waiting to hear back from John Viggers on how he wants the land for sale added to our website and then he will forward all the information on available commercial property in Granger to Karen and Kristy to add to the City website.  Council member Saak asked if we would consider tax abatements to new commercial as an incentive for building in Granger.  Ralph Brown mentioned there is state law that allows cities to adopt an ordinance on new commercial/industrial development that has a scheduled abatement and Granger had chosen not to adopt that ordinance.  It tends not to be so much for a small business but it’s more for larger businesses.  Ralph mentioned Dallas Center has adopted the ordinance and he could send it to the Mayor and Council to look at and discuss at the next council meeting.

Meeting adjourned at 8:28 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

DECEMBER 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 A & W Electric, Inc.  Pole Light Repair at WWTP due to Lightning Strike  $      282.46
 Access Systems  Bitdefender Antivirus License Renewal – Police  $        88.46
 Access Systems Leasing  Copier Lease + Usage  $      361.45
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      333.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      294.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      217.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      217.00
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  DVDs  $        89.97
 Barnes & Noble  Book  $          8.79
 Barnes & Noble  Book  $        11.19
 Barnes & Noble  Books  $        47.94
 Barnes & Noble  Book  $        13.56
 Barnes & Noble  Books  $        37.58
 Barnes & Noble  DVDs  $        48.97
 Barnes & Noble  Books  $        79.94
 Barnes & Noble  Books  $        97.79
 Barnes & Noble  Books  $      146.92
 Barnes & Noble  Books  $        58.84
 Beisser Lumber Company  1×8-12 #2 Pine Carsiding  $      109.44
 Bomgaars  Antifreeze/Pipe Nipple/Pipe Bushing/Conn Hose/Insert Adapter
 Wheel Cutting Metal/Conduit/Ball Valve/Wheel Cutting Metal
 Wheel Cut-Off Metal/5Ft Ext Wire/Insert Elbow/Bolt Eye  $      143.31
 Bomgaars  Snow Brush  $          5.69
 Bomgaars  Toggle Switch/Anchor Ring/Ring Tie-Off/Strap Tie Down/Strap Ratchet  $        62.87
 Bound Tree Medical  Gloves/BVM Resuscitator/Electrodes/Defib Pads/Bandage  $      139.24
 Bound Tree Medical  Pediatric Defib Pads  $      118.99
 Bound Tree Medical  Supraglotic Airway Kit/Endotracheal Tube Holder/BVM Res Bag/Curaplex Suction Kit
 Suction Canister/Irrigation Solution/Defib Pads  $      210.11
 Bound Tree Medical  Glucagon Kit  $      333.24
 Brown, Fagen & Rouse  Legal Services for January 2019/Dallas County Recorder and Priority Mailing  $   2,619.02
 Brown, Fagen & Rouse  To Adel for Pretrial Conf regarding Ticket for Speeding/Telephone Conf w/ Chris Knouse  $      260.00
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Capital City Equipment Co.  Oil Filters  $      136.98
 Carquest Auto Parts  Vacuum Cap/Elbow Conn/Hose Clamp/Fuel Hose  $        22.92
 Carquest Auto Parts  Washer Fluid  $          7.00
 Casey’s General Stores  Fuel  $   1,124.17
 Colored Sand  Party Pack  $      140.00
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        17.30
 D.J. Gongol & Associates, Inc.  Wear Plate Assy/Hex Nut/Lock Washer/Gasket Rub
 Cover Plate/Fill Plug Assy/Check Valve Assy  $      830.62
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Data Technologies, Inc.  1099 Misc Forms/W3 Forms/1096 Forms/W-2 Forms  $      163.98
 David, Susanne  GCC Rental Cancellation Reimbursement  $      160.00
 Demco  Clear Glossy Label Protectors/Laminate 4-Mil Gloss Finish/Plastic Laminate Squeegee  $      140.23
 Electric Pump  Lift Station Pump Repairs  $   1,434.00
 Electric Pump  Lift Station Pump Repairs  $      654.00
 Elenco Electronics, Inc.  Jr. Scientist Tumbling Robot  $        61.50
 Empowerment Solutions, LLC  Quarterly Hosting Fee  $      225.00
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  December Billing  $      437.05
 G & L Clothing  Clothing – Mullins  $      254.64
 G & L Clothing  Clothing – Mullins  $        56.70
 Geneser Repair  Repair Hydraulic Leak on Tractor  $      145.55
 Genus Landscape Architects  Professional Services thru November 2018 – Design Development on Granger Trail Hub  $   2,222.80
 H & H Plumbing Inc.  Backhoe Rental for Water Main Repair  $      930.00
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Hawkins, Inc.  Chlorine/Sodium Permanganate  $   1,168.17
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 Phonesavanh, Vone  Yoga Instructor Payment  $      294.00
 Polk City Fire & Rescue Department  Tiering Services  $      200.00
 Polk City Fire & Rescue Department  Tiering Services  $      200.00
 Praxair  Oxygen  $      194.05
 Purchase Power  Postage  $      400.00
 Racom  EDACS Access  $      479.40
 Signature Signs  Vinyl Lettering for Trash Cans  $        24.39
 State Hygienic Laboratory  Water Tests  $      324.00
 Storey Kenworthy  Checks  $      370.49
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $        21.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $      126.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $      105.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $        42.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $      126.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $        42.00
 Tiernan’s Service Center  Mower Tire Repair  $        25.00
 Tiernan’s Service Center  New Tires/Rear Wiper Arm/Rear Wiper Blade for 2013 Dodge Durango  $      803.31
 Tiernan’s Service Center  New Tires/ABS Electric Control Module/Alignment  $   1,478.39
 TOT  Instructor Payment  $      364.65
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 Trzeciak, Kristy  GCMOA Luncheon Mileage Reimbursement  $        13.29
 UPS  UPS Shipping Charges  $        52.04
 Van Wall Equipment  Tiller Stand/Base/Nut Lock/Retainer  $        30.60
 Van Wall Equipment  Fuel Line Packing  $          1.48
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $   1,947.69
 Veenstra & Kimm, Inc.  Building Permit Fees for November 2018  $   2,292.60
 Verizon Wireless  Cell Phone Charges  $        93.09
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 12/1-12/31/18  $   7,329.20
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        86.08
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $        83.67
 Williams Scotsman  Police Mobile Trailer Rental Fee  $      338.00
 TOTAL  $ 36,337.76
 EXPENSE TOTALS PER FUND
 General Fund  $ 28,141.60
 Water Fund  $   3,717.14
 Sewer Fund  $   4,479.02
 TOTAL  $ 36,337.76
 REVENUE TOTALS PER FUND
 General Fund  $ 71,713.31
 Road Use Tax Fund  $ 14,143.33
 Employee Benefits Fund  $   2,756.70
 Emergency Fund  $      526.97
 Local Option Sales Tax Fund  $ 13,666.61
 TIF Fund  $   5,954.73
 Debt Service Fund  $ 10,893.65
 Water Fund  $ 19,520.99
 Sewer Fund  $ 39,632.07
 TOTAL  $178,808.36

 

Special Council Meeting Agenda 1/16/2019

To download agenda click here

Granger Special City Council Agenda

January 16, 2019 – 6 p.m.

City Hall, 1906 Main Street

 

 

  1. Roll Call
  2. Approval of Agenda
  3. Budget Presentations
  4. Adjournment

 

Kristy Trzeciak, City Clerk

City Council Meeting Agenda 1-9-2019

To download the agenda click here

Granger City Council Agenda

January 9, 2019 – 7 p.m.

City Hall, 1906 Main Street

 

 

  1. Roll Call
  2. Consent Agenda—Approval of Agenda; Approve December 12, 2018, Meeting Minutes; Library Report; Treasurer Report; Clerk Report
  3. Public Forum
  4. Action on Resolution 2019-1 – recognizing Jarrod Sturtz’ more than sixteen years of service to the Granger Fire and EMS Departments
  5. Plan and Zoning Commission
    1. Report
    2. Action on Resolution 2019-2 – approving Site Plan submitted by Janning Family Chiropractic at 2000 State Street
  6. Rose Dory – Women’s Club proposal to place a Little Library in front of Community Center
  7. Trails Committee – discussion and review of design concept and cost for the Trail Hub
  8. 2015 Urban Water Quality Initiative
    1. Engineer’s Report
    2. Possible action following termination of contract
  9. Capital Improvement Plan – discussion
  10. City Engineer – Reports on any other projects and matters
  11. Action to contribute $100 to New Opportunities, Inc. (which provides assistance programs from the federal and state governments to local residents)
  12. Public Works Report
    1. Action to authorize use of proceeds from the City’s sale of recycled copper and aluminum to Alter Metal Recycling for the purchase of a chop saw ($252.35)
  13. Police Report
  14. Fire Department Report
    1. Action to approve the purchase of an UTV in the amount of $13,300 from unspent funds on the Fire and EMS budgets for FY 2018
  15. EMS Department Report
  16. Parks and Recreation Report
  17. Discussion and possible action – converting a City employee’s part time hours (before beginning full time employment) into weeks of full time equivalency to establish a modified “first day of work” to start length of service for purposes of accruing vacation time
  18. Action on Resolution 2019-3 – establishing automobile mileage reimbursement rate for employee’s using the rate promulgated each year by the Internal Revenue Service
  19. Report – Finance Committee – Bice and Schutt
  20. Approval of Bills for Payment
  21. Mayor’s Report
    1. Budget Presentations – January 16 at 6 p.m.
    2. Budget Workshop – February 6 at 6 p.m.
  22. Correspondence
  23. Adjournment

Kristy Trzeciak, City Clerk

City Council Meeting Minutes 12/12/2018

To download minutes click here

Mayor Tony James opened the City Council meeting at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bermel, Bice, Saak, Schutt

Schutt made motion to approve the consent agenda, seconded by Backous.  All Ayes.

Fred Renfeldt with Fred’s Pub & Grill has over 35 years of restaurant experience and would like to open up the vacant Hitchin’ Post Grill sometime early next year.  He doesn’t feel he will be in competition with Bud’s Pub and expressed that he would like to work with them.  Fred also expressed his interest in getting involved with the Granger community in regards to the youth programs.  The restaurant will start out with some sandwiches and expand from there such as Sunday brunches.  He also mentioned bringing in some karaoke and live music to give the community another place to go without traveling outside of Granger.

Jennifer Benbow has a request for reimbursement of expense for sewer line cleanout in the amount of $150.22 was approved by Bice, seconded by Saak.  All Ayes.

Shon Bruellman with Big Red Food Truck has requested to continue (after December 31, 2018) the waiver of time restriction on transient merchant license (Code Section 122.10 limits license to between 8 a.m. and 6 p.m.) to allow service until 9 p.m. was approved by Schutt, seconded by Bice.  4 Ayes, 1 Naye.

The 2018 Sidewalk Improvement Program – Engineer Veenstra mentioned the project has shut down until Spring.  Greg Roth will be meeting with property owners to go over the issues and concerns brought up to the Council in the last couple of meetings.

2015 Urban Water Quality Initiative – Engineer Veenstra has mentioned the contractor has not come back to do anything on the project so at this point based on the prior experience we have the bonding company will not do anything unless we terminate the contract.  Action for Ralph to give notice of termination of contract to Iowa State Contractors was approved by Backous, seconded by Bice.  All Ayes.

Engineer Veenstra reminded the department heads to get there “wish list” for the Capital Improvements Plan into the City Clerk by December 31st.  The City Clerk will then compile it all and forward it on to Bob to start the process of putting the plan together.

The Reserve at Jester Park Plat 2 – Engineer Veenstra mentioned the final plat of the Reserve at Jester Park Plat 2 was referred to the City by the Polk County Planning.  The City’s review is under its extraterritorial review jurisdiction.  The review by the City is to determine if that plat should comply with the requirements of the City of Granger’s subdivision ordinance.  The City of Granger reviewed the preliminary plat of the Reserve at Jester Park Plat 2 in February 2016.  At that time the City waived the requirements of its subdivision ordinance relative to the preliminary plat.  The review of the City is to determine if it will require the provisions of the subdivision ordinance to be met.  That review is applicable at the preliminary plat stage.  Because the City waived the requirements of its subdivision ordinance during the preliminary plat review there are no issues for the City to review with respect to the final plat of the Reserve at Jester Park 2.  The Engineer would recommend the City of Granger approve the final plat of the Reserve at Jester Park Plat 2.  Action on Resolution 2018-51 – approving the final plat was approved by Bice, seconded by Saak.  All Ayes.

The Council would like a copy of the outstanding punch lists on all projects within the City of Granger going forward and specifically for the 2018 Sidewalk Improvements Project.  Engineer Veenstra will get the list to the City Clerk and she will distribute to the Mayor and Council for review.

Public Works Report – Public Works Director mentioned they are wrapping up projects and getting ready for snow.

Police Report – From 11/12/18 – 12/9/18 reported 1 citizen arrest, 3 burglaries, 2 theft, 2 vehicle assists (vehicle unlock), 3 motorist assists, 3 suspicious vehicles, 1 DUI arrest, 1 harassment, 1 traffic control, 1 arrest warrant pick up, 1 911 hang-up call, 3 accidents, 2 parking complaints, 1 counterfeit currency, 1 property nuisance, 1 neighbor dispute, 1 road rage, 3 animal complaints, 3 citations, 7 warnings and 5 other agency assists.  Total calls for the Granger Police Department for 2018 were 547.

Fire/EMS November Report shows there were 2 motor vehicle accidents, 15 EMS calls, 1 water rescue, 5 fire calls and 2 mutual aids.  Mayor James presented Fire Chief Jarrod Sturtz with a plaque for his 16 years of service to the Granger Fire and EMS Department and to his dedication and commitment to making Granger a better place.  Sturtz will be retiring as Fire Chief on December 31, 2018.  Action to approve election of Rob Saak as Fire Chief effective January 1, 2019 was approved by Backous, seconded by Bice.  4 Ayes, 1 Abstain.  Action to approve Action to approve new officer pay effective October 1, 2018 was approved by Schutt, seconded by Bermel.  4 Ayes, 1 Abstain.

Parks and Recreation Report – Youth basketball games began last week.  Youth dance ended with a performance a few weeks ago.  Rounded Minds dance concludes this week with 4-6 year-olds.  Many additional programs will begin in January.  Another full freezer meal class was held last week.  Adults continue to enjoy the class put together by Hy-Vee.  We did another wood painting sign class last week as well with 20 participants.  There were three bids for replacement of the Community Center flooring as well as one bid for acoustic panels.  The walls at the Community Center will be painted sometime this Winter.  The Granger nursing home would like to sponsor the t-shirts for kindergarten basketball.  The Parks & Recreation Board will be discussing priorities for the next budget year.  Action to approve Facility Usage/Indemnity Agreement with Assumption Catholic Church for ball diamond and playground use for Parks & Recreation activities and to be signed by the Mayor was approved by Schutt, seconded by Saak.  All Ayes.  Action to approve the Flooring America quote for flooring in the amount of $7,958 and Mike Foister quote for labor in the amount of $7,106 for the Community Center Phase 1 project that was recommended from the Board was approved by Schutt, seconded by Saak.  All Ayes.

Action on Resolution 2018-50 – acknowledging the 50th anniversary of Iowa Municipal Home Rule was approved by Schutt, seconded by Bice.  All Ayes.

Action to authorize submittal of Trees Please Grant (City matching grant for $1,000) was approved by Bice, seconded by Bermel.  All Ayes.

Action to approve $1 hourly raise for Karen Erikson effective for pay period beginning December 31, 2018 (for completing the Iowa Municipal Professionals Institute Academy) was approved by Schutt, seconded by Backous.  All Ayes.  Action to approve $1 hourly raise for Brandon Burns effective for pay period beginning November 26, 2018 (for passing Water Distribution Grade 1) was approved by Backous, seconded by Schutt.  All Ayes.

Action to approve Mayor’s reappointment of Carla Drennen to the Parks and Recreation Board for term ending December 31, 2023 was approved by Bermel, seconded by Saak.  All Ayes.

Bice reported for the Finance Committee that all information at this time was in order.  Schutt made motion to approve the report, seconded by Backous.  All Ayes.

Bice made motion to approve all bills for payment, seconded by Bermel.  All Ayes.

The meeting for Budget presentations by department heads was set for Wednesday, January 16, 2019 starting at 6 p.m.  The meeting for Budget workshop was set for Wednesday, February 6, 2019 starting at 6 p.m.

Mayor James reminded department heads to submit their list for the capital improvements plan to the City Clerk by December 31st.  The Mayor mentioned the current wording of the comp time in the Personnel Policy allows comp time over 40 hours to be used within a year of it being earned.  Due to some unforeseen projects in the City, the comp time has increased quite a bit for some employees but that they are working hard to get it used.  The Mayor would like to request to the Council to allow current comp time to carryover past January 1 to be used by December 31, 2019.  The Mayor will look into rewording the comp time section of the Personnel Policy.  Mayor James mentioned there were only five people present at the Community Public Forum on December 11th so he has decided to not have them anymore, however, if there are new projects or anything else of importance that the residents need to be aware of, to write something up for the monthly newsletters and post on our City Facebook page and website.

The City Clerk has received the design concept from Genus on the Trail Hub Plaza project.  The concept will be presented to the Trails Committee at the January 2nd meeting and then the recommendation will be brought to the Council at the January City Council meeting for discussion and possible action of approval.  The City Clerk mentioned the State Auditors will be here for our annual examination on December 18th and 19th and then to again on January 7th – 9th.

 

Meeting adjourned at 8:15 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

NOVEMBER 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier Lease + Usage  $      361.45
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 Accujet, LLC  Vaced 8 Loads from Lift Station that Failed  $      852.00
 Accujet, LLC  Invesigate Line for Aaron Mullins  $      568.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      440.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      294.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      270.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      135.00
 Background Investigation Bureau  Background Check on Youth Basketball Coach  $        11.95
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  EGC Certs  $          9.00
 Barnes & Noble  Books  $        85.44
 Barnes & Noble  Books  $        65.55
 Barnes & Noble  Book  $        10.39
 Barnes & Noble  DVDs  $        58.98
 Barnes & Noble  DVDs  $        42.17
 Barnes & Noble  Book  $        13.59
 Barnes & Noble  Books  $      195.51
 Barnes & Noble  Books  $      271.94
 Barnes & Noble  DVDs  $        25.98
 Barnes & Noble  Books  $      160.37
 Barnes & Noble  Books  $      147.27
 Barnes & Noble  DVD/Books  $        34.59
 Barnes & Noble  Christmas Ornaments/Candles/Stickers/Slime Shakers/Beanie Babies/Putty  $      204.24
 Barnes & Noble  Putty  $          5.99
 Barnes & Noble  Beanie Babies/Slime  $      180.44
 Beisser Lumber Company  1×8-12 #2 Pine Carsiding  $      218.88
 Beisser Lumber Company  1×8-12 #2 Pine Carsiding  $      109.44
 Bert Gurney & Associates, Inc.  FDO Optical Dissolved Oxygen IQ Sensornet Probe  $   2,982.99
 Bomgaars  Brass Nipple  $          3.69
 Bomgaars  Antifreeze RV Splash/Ball Trailer/Plug Fuse  $        43.93
 Bomgaars  Fasteners  $          4.98
 Brown, Fagen & Rouse  Legal Services for December 2018  $   2,475.00
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Capital City Equipment Co.  Trackloader Rental  $      155.00
 Capital City Equipment Co.  Front Gauge Wheels/Antiscalp Roller/Deck Parts  $      907.11
 Capital City Equipment Co.  Credit Return – Grip/Bushing/Cotter  $     (38.52)
 Casey’s General Stores  Fuel  $   1,379.12
 Central Iowa Distributing, Inc.  Trash Bags  $      196.80
 Central Iowa Distributing, Inc.  Hand Soap  $        97.00
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        23.55
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Demco  Avery 8160 Standard Inkjet Labels  $        27.14
 Demco  Color Craze Winter Bookmarks/Snowman Reading Wonderland Bookmarks  $        27.93
 Electric Pump  Pump Brackets/Gasket/Hardware Kit  $      860.65
 Elenco Electronics, Inc.  Cond Snaps/3D Glasses/Rubber Bands/Cardboard Fig/Crawler Parts/LED  $        19.05
 Evans Sign & Display  LED Bulbs for Christmas Decorations  $      725.00
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  November Billing  $      335.17
 Fluidyne Corporation  Replace Sigma Sub Level Transducer/Replace Flygt Mini-Cas/Shipping  $   2,211.26
 G & L Clothing  Clothing – Sturtz  $        65.94
 Gatehouse-Ames Tribune  Publications  $      567.99
 General Fire and Safety  Kitchen Hood Inspection @ Community Center  $      159.00
 Geneser Repair  Repair Snow Plow/Rebuild Cylinders/Replace Hoses  $      458.50
 Good Housekeeping  Libray Magazine Subscription  $        12.81
 Hach Company  Chlorine/Asc Acid/Alkaline Cyanide Reagent/Pan Ind Sol/Mono/FA  $      437.84
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Iowa One Call  811 Faxes  $        23.50
 Irey, Crystal  Wood Sign Painting Adult Class Instructor Payment  $      646.00
 Jetco, Inc.  Input/Output Cards/Sensaphone 800/Service Labor/Mile – Storm Damage  $   7,318.70
 Jetco, Inc.  Overload Relay/Service Labor/Mileage – Storm Damage  $      583.40
 Jones Creek Apparel  Youth Basketball Jerseys  $      534.00
 Keystone Laboratories, Inc.  Water Tests  $        28.00
 Logan Contractors Supply, Inc.  Air Filer/Fuel Filter  $        49.09
 Logan Contractors Supply, Inc.  Pothole Patch  $      151.20
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 Office Depot  Fax Machine  $        56.99
 Office Depot  Copy Paper/Cups/Lids/Kcups/Chai Tea/Ink/Toner  $      319.38
 Office Depot  Hanging Folder Tabs  $        28.68
 Office Depot  Wireless Keyboard  $        27.59
 Office Depot  Keyboard  $        38.43
 Pitney Bowes, Inc.  Reserve Account  $   1,200.00
 Praxair  Oxygen  $      198.67
 Purchase Power  Postage  $      412.79
 Qtech Automation, Inc.  Auma Actuator Repair/Positioner Board RWG Feedback/Auma Transmitter  $   2,346.00
 Racom  EDACS Access  $      479.40
 Ramsey, Katie  Art Class Instructor Payment  $        65.00
 Rounded Minds  Instructor Payment  $      200.00
 Saak, Rob  Reimbursement for Purchase of 2 Boat Seats for the Fire Airboat  $      107.00
 Sam’s Club  Yearly Membership Dues  $        45.00
 Speck USA  Sidewalk Tear Up and Replaced around Concession Bldg at Centennial Park  $ 13,733.00
 State Hygienic Laboratory  Water Tests  $        26.00
 Stetson Construction Supply Group  Concrete Insulation Blanket  $      113.40
 Strauss  Quarterly Brivo Hosting Fee  $        57.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Tiernan’s Service Center  Mount 4 New Tires on Skid Loader/Stems  $      130.00
 Tiernan’s Service Center  Replace Motor Mount on Durango  $      449.58
 Tiernan’s Service Center  Tire Repair on 2013 Ford SUV Police Car  $        25.00
 Tiernan’s Service Center  Replace Headlight Bulb on 2013 Ford SUV Police Car  $        30.25
 Tiernan’s Service Center  Credit from Invoice #8409 (Gallon of Def Fluid was charged wrong on Inv)  $       (6.00)
 Truck Equipment, Inc.  Fluid Film 5 Gal Pail  $      185.07
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 Trzeciak, Kristy  Budget Workshop Mileage Reimbursement  $        13.40
 UPS  UPS Shipping Charges  $        37.35
 Valley West Hyvee  Instructor Payment  $      240.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $   8,109.18
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $      810.88
 Veenstra & Kimm, Inc.  Engineering Services for Eval of Oxley Creek Flooding Events of June 2018  $        79.00
 Veenstra & Kimm, Inc.  Building Permit Fees for October 2018  $   2,637.60
 Verizon Wireless  Cell Phone Charges  $        93.09
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 11/1-11/30/18  $   7,329.20
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $      135.00
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $      351.04
 Williams Scotsman  Police Mobile Trailer Rental Fee  $      338.00
 TOTAL  $ 70,577.92
 EXPENSE TOTALS PER FUND
 General Fund  $ 48,694.01
 Water Fund  $   1,579.09
 Sewer Fund  $ 20,304.82
 TOTAL  $ 70,577.92
 REVENUE TOTALS PER FUND
 General Fund  $ 90,481.32
 Road Use Tax Fund  $ 13,969.68
 Employee Benefits Fund  $   3,010.42
 Emergency Fund  $      575.44
 Local Option Sales Tax Fund  $ 13,666.61
 TIF Fund  $      359.31
 Debt Service Fund  $ 10,850.67
 Water Fund  $ 20,333.26
 Sewer Fund  $ 39,318.65
 Sewer Capital Project Fund  $   3,000.00
 TOTAL  $195,565.36