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City Council Meeting Minutes 9/12/2018

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Mayor Tony James opened the petition for voluntary annexation filed by Beneventi Chevrolet, Inc. and Carol Beneventi Family Trust at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no oral or written comments, the public hearing was closed at 7:00 p.m.

Mayor James opened the regular City Council meeting at 7:00 p.m.

Roll Call:  Present:  Backous, Bice, Bermel, Saak, Schutt

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Petition for voluntary annexation by Beneventi Chevrolet, Inc. and Carol Beneventi Family Trust, and petition for voluntary severing of territory by Beneventi Chevrolet, Inc.  Action on Resolution 2018-38 – approving petition for voluntary annexation was approved by Bice, seconded by Schutt.  All Ayes.  Action on Resolution 2018-39 – approving petition for severing of territory was approved by Bice, seconded by Schutt.  All Ayes.

Peak Performance Prospects – Bobby Reisz and Eric Evans were present to discuss the proposal to build a turf indoor and outdoor baseball field northwest of Granger within the Ironwood Estates Plat which is an outlot with 4 to 5 acres of land with opportunities for other sports to use such as soccer.  There would be grandstand included with room underneath for a wrestling room with athletic training, physical therapy and rehab and weight training.  It would involve 4 to 5 tunnels that kids can use during the winter to train.  The facility would include a track and gym.  They are just looking for a census from the Council to see if this is something they would be interested in seeing in Granger before they move on to find another location.  The facility would mostly be financed by corporate donors.  There would be no cost to the City.  They would at least like to have the field in place by next summer.  The many steps to move forward with this plan includes providing the City Engineer with a subdivision plat, site plan, architectural plan and special use permit which will all need to go before the Plan and Zoning Commission before it goes to the Council for approval.  There hope is to partner with the Parks and Recreation Department if they need the facility for use during the slow season.  They wouldn’t take away from any programs that the Parks & Rec currently have, they would only increase the opportunity.  The community would be able to use the facility for a specified membership fee which hasn’t been determined.  The Council is in favor for moving forward with this proposal.

Patti Smith at 2405 Maple Street discussed the parking on Maple Street which is blocking oncoming traffic turning right from Lowell Street.  She mentioned with all the new development going in, there are many cars moving fast down Maple Street and when there are cars parked along Maple it is hard to see going around the curve and mentioned she has almost gotten into an accident several times.  Her suggestion with all the new development and increase in traffic is to possibly put a no parking from the curve on Maple Street on the west side to corner of Lowell Street.  The Council was in favor of Attorney Ralph Brown to write up an ordinance to state no parking from the center of the curve on the west side of Birch Street to Lowell Street.  Attorney Ralph Brown has asked PW Director Sturtz to measure from the center of the curve on the west side of Birch Street to corner of Lowell Street so the ordinance can state the exact distance to be compliant by law.

David Mescher at 2425 Birch Street left an outdoor garden hose on during the month of August.  The water was slowly running for several days to a week.  The utility bill for August was three times higher than normal.  David acknowledges that he was in error for not shutting his water off all the way, but he would like Council approval to reduce his sewer fees to the monthly average rate for the last 12 months.  The average sewer rate for his residence is $45.35 but he was charged for $145.85.  Public Works Director, Jarrod Sturtz, will give him a call and let him know he will doing a reading on his meter to pull the data from when the hose was left on to when it got shut off so that portion of sewer will be decreased off his bill so he knows what to pay.

The 2018 Sidewalk Improvement Program – Partial Payment Estimate No. 1 – Denco Highway Construction Co. – $71,493.49 was approved by Schutt, seconded by Backous.  All Ayes.  Action to approve Change Order No. 1 – $6050.00 was approved by Schutt, seconded by Bice.  4 Ayes, 1 Naye.

The 2017 Sidewalk Improvement Program – Holzworth Construction has been working over the past several days to complete the remaining cleanup and restoration on the project, including final grading and reseeding.  Although there are a few items remaining to be completed, Holzworth Construction has completed many of the outstanding items and has indicated the rest of the work will be completed within the next several days.

2015 Urban Water Quality Initiative – Two weeks ago Jordan Kappos of Veenstra & Kimm, Inc. met with Jennifer Welch to review the final issues on the 2015 Urban Water Quality project.  The initial purpose for the meeting was to discuss the seeding requirements for the area.  The meeting was scheduled after Jennifer Welch indicated it might be possible to scale back or forego the forebay plantings in lieu of some alternative seeding.  Jennifer Welch completed an inspection of the site prior to the meeting and believes there is an issue with the height of the west berm.  This area is heavily overgrown with weeds.  Jennifer Welch indicated the City is obligated to address the weed growth issue.  Once the weeds are cut, additional evaluation of the west berm will be completed to determine if any remedial work is necessary.  The issue of plantings and seedings is now on hold until her most recent berm question is resolved.

Oxley Creek Improvements – Veenstra & Kimm, Inc. is having difficulty in getting Iowa State Contractors, Inc. to make any commitment to completing the additional reseeding on the Oxley Creek Improvements project.  During the recent meeting with Jennifer Welch on the Urban Water Quality project, the subject of the seeding along Oxley Creek was briefly discussed.  It does not appear Jennifer Welch has a significant issue with the reseeding.  Her biggest issue at the present time is that some of the mowing along Oxley Creek has encroached into the protected area and there is an area in the part of the bioretention area that extends westerly from Oxley Creek that she does not believe has been sufficiently maintained.  Veenstra & Kimm, Inc. is still trying to get a final clarification from Jennifer Welch if reseeding is still required and if it is required the City may need to consider terminating the contract with Iowa State Contractors, Inc. as they have been unresponsive relative to the seeding issue.

Engineer Veenstra met with Salley Worley of the Practical Farmers of Iowa and John Swanson of the Polk County Soil and Water Conservation District to review the issues associated with the erosion and siltation experienced on the north part of the Practical Farmers of Iowa property.  What was discussed, and appeared to be agreeable, was an interim modification of the north detention basin to slow the release rate.  The outlet pipe from the detention basin will be decreased in size by inserting a smaller pipe and concreting that pipe in place.  By reducing the outlet pipe more water will accumulate in the north detention basin.  Under small rainfall events the runoff will be released at its slower rate and reduce the erosive potential.  By restricting the outlet, the detention basin will fill to the point of overtopping more frequently than designed.  Currently, there appears to be a low spot in the west bank of the detention basin so any overtopping would discharge at the same location as the outlet pipe.  What was discussed in conjunction with restricting the outlet is the west and south berm of the detention basin would be slightly modified.  Rather than allowing the water to discharge over the west berm the water will be directed over the south berm by creating a longer uniform overflow section.  By creating a longer overflow section the depth and velocity of the water at any location will decrease, thus decreasing the erosion potential downstream.  Some minor grading modifications will be necessary to the west and south berm of the detention basin to create the more uniform overflow section on the south berm and to decrease the overflow on the north berm.  The Practical Farmers of Iowa will contact Todd Reuter relative to his permission and participation in the minor remedial measures.  If Todd Reuter agrees to participate in the remedial measures it would appear this issue will be fully resolved.  If he grants permission but does not participate, the Practical Farmers of Iowa will evaluate how to move forward.  From what PW Director Sturtz has heard from the Practical Farmers of Iowa is that Todd Reuter has gone in with some equipment and cleaned out the water way and redirected some water flow to try to help them out.  So there has been some progress to the issue.

Engineer Veenstra mentioned the drainage channel contemplated in Beaver Ridge Plat 2 would have served both the rear yard area of the lots on Birch Street and the rear yard areas on the extension of Maple Street.  The concrete drainage flume was installed for two reasons.  The first reason was to ensure there was adequate capacity to convey the overland flow to the intake located between Lot 38 and 39.  From this intake the storm sewer continues northeasterly across Birch Street and discharges into the branch of Oxley Creek.  The second reason for the concrete channel was the concern the slope in the backyard area is relatively flat and overland flow through grass would be difficult to maintain over the long term.  When Ironwood Estates Plat 2 was developed the drainage pattern along the extension of Maple Street was modified.  All of the drainage in the rear yard areas along the northeast side of Maple Street in Ironwood Estates Plat 2 now drains to a separate storm sewer system with one intake located between Lot 11 and Lot 12 and a second intake located between Lot 16 and Lot 17.  The drainage in the rear yard areas on the northeast side of Maple Street is conveyed by storm sewer to the double pond on Outlot Z on Ironwood Estates.  The development of Ironwood Estates Plat 2 has reduced the drainage area tributary to the concrete channel by close to 50% compared to the original plan developed as part of Beaver Ridge Plat 2.  With the reduction in the drainage area the need for a concrete channel to handle the volume of the runoff in the rear yard areas along the southwest side of Birch Street has reduced significantly.  The modifications to the drainage system patterns as part of the development does not reduce the flat slope of the backyards.  If the concrete flume is removed the drainage is still likely to be slow and irregular due to the flat slope.  A concrete channel similar to that in Beaver Ridge Plat 2 functions more efficiently when it is a continuous channel.  The channel does not function as efficiently when it is intermittent reaches of concrete channel and grass channel.  While intermittent reaches of concrete channel may not function efficiently the runoff will still drain toward the intake even if portions of the channel are removed.  Due to the relatively flat slope of the backyards it is probably preferable for the concrete channel to remain as a means of more efficiently draining the backyards.  However, if the property owners wish to remove the concrete channel that approach is probably acceptable given the reduced drainage area now tributary to the channel.  Engineer Veenstra suggests if the channel is to be removed that it be removed in its entirety rather than allowing individual property owners to remove the channel.  He would also suggest if the channel is to be removed the property owners agree in writing the channel is being removed by the property owners and the property owners understand and assume responsibility for any deterioration in the efficiency of the rear yard drainage as the result of transitioning from a concrete channel to a grass channel.

Council member Jodi Bermel asked about there not being a sidewalk on the empty lot on Lowell Street.  According to Attorney Ralph Brown, if there are lots not sold in a subdivision after 46 months from the start of the development, the City needs to go back to the developer to make sure a sidewalk is put in on those empty lots.  It is part of the agreement.  Public Works Director Sturtz will keep a better eye on this moving forward.

Public Works Report – All letters sent to residents on Sycamore Street to finish their driveway approaches have been signed and turned in to City Hall for approval to have Metro Concrete move forward with this project with an estimated cost of $9,000.

Police Report – From 8/6/18 to 9/9/18 reported 12 ambulance calls, 4 suspicious vehicles, 5 public assists, 2 parking complaints, 3 harassments, 1 abandoned vehicle, 1 suspicious activity, 1 missing person, 2 civil standby, 1 returned lost property, 2 open doors, 4 animal calls, 3 abatement of properties, 1 family dispute, 1 intoxicated person, 1 theft, 1 road rage, 3 reckless drivers, 2 motorist assists, 1 disturbance, 1 runaway, 1 criminal mischief, 27 citations, 11 warnings and 8 other agency assists.

Fire/EMS August Report shows there were 24 EMS calls, 5 motor vehicle accidents and 7 fires.  No Action on the amended Constitution and By-Laws of Fire and EMS Departments.  This will be deferred to the October Council meeting.  Action on Resolution 2018-40 – establishing schedule of proposed fees for special event services was approved by Schutt, seconded by Saak.  All Ayes.

Parks and Recreation Report – Jeri Wendzel was elected as Chair of the Parks & Recreation Board and Jennifer Kopp was elected as Secretary.  Beggar’s night will continue to be October 30th which is a Tuesday this year.  Jennifer Harned met with David Elliott from the High School about his class called the Business Experience.  This class will allow students to interact with businesses and lead projects.  Several projects for the Parks & Recreation Department.  The wall, door and window have been removed between the two small meeting rooms at the community center to create one larger space.  This room will hopefully create a bigger space for future rentals and classes to use.  Assumption Church has an upcoming fundraiser and would like a community center rental donation for their fundraiser.  Backous made motion to approve, seconded by Saak.  All Ayes.  The concrete project around the Centennial concession building was completed before Granger Days.  Some unexpected issues came up and more concrete work was needed then planned.  Jennifer will attend the fall workshop in Fort Dodge on September 11th and 12th.  The Playground Inspection report was included for review.  The estimated cost from Landscape Structures on the cost of the replacement parts is $5,412.74 as well as their estimated cost of $4-$5,000 for installation.  There is a local education course for playground maintenance that Brad and Jennifer will attend on September 19th and 20th in Pleasant Hill.  This will not be a certification course, but will educate both on how to properly maintain the playgrounds in Granger.  Granger Nursing and Rehab is interested in sponsoring t-shirts for an activity.  The Park & Recreation Board approved going forward with allowing companies to sponsor an activity and place their logo on the back of t-shirts.  The new fall/winter program guide is set to go to printer on September 14th.  Program guides will be printed this year and distributed out to all students at both elementary schools.  The Park & Recreation Board approved offering advertising for businesses to place ads in the program guide this winter.  Pricing was set at $250 for full page and $150 for half page.  The Granger Trails committee received a grant from Wellmark in the amount of $24,970.  The committee will begin working on constructing the trail hub area near CCRA that will eventually connect across Oxley Creek to Windcrest park.

Action on Resolution 2018-41 – approving Street Financial Report (Road Use Tax) was approved by Schutt, seconded by Bermel.  All Ayes.

Granger Days 2018 was a huge success and the committee and City staff did a great job.  There will be a survey sent out to residents by the committee to see what changes could be made for next year.  The committee is still taking new members if interested.

Bice reported for the Finance Committee that all information at this time was in order.  Schutt made motion to approve the report, seconded by Bice.  All Ayes.

Backous made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Mayor James mentioned Harald Lambert came and talked to him about wanting to sell his 175 acres of land which is located south of Highway 141 and possibly annexing into the City.  Tony will do some more digging to find out what needs to be done in order to annex into the City.  Mayor James mentioned he is in the process of getting all the information needed to update the City website with all the land within Granger that is up for sale to attract more business.  The Community Public Forum is next Monday, September 17th from 6-8 p.m.  If you cannot make it, please give him some talking points.  Mayor James has asked Engineer Bob Veenstra to sit in on Capital Improvements Plan meeting to walk us through that process which may take several meetings so we can get a plan in place before the next budget year planning in January.  Tony will sent letters out again asking those land owners east of Highway 17 if they would be interested in voluntarily annexing into the City, specifically the land owners north of Highway NW 110th Ave. all the way up to Jester Park Estates since they seemed the most interested.

Meeting adjourned at 9:22 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

SEPTEMBER 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems  HP ProDesk 400 G4  $     1,009.38
 Access Systems  Add FTP and SFTP Folders  $        251.25
 Access Systems Leasing  Copier Lease + Usage  $        349.07
 Access Systems Leasing  Server Lease + IT Services  $        625.74
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        285.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        228.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        294.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        228.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        217.00
 Ahlers & Cooney PC  Receive, Review and Respond to Ralph Brown’s emails and phone calls  $        914.00
 Ahler’s & Cooney PC  Granger Land Company, LLC  $        433.74
 Ahler’s & Cooney PC  Amend No. 4 to Urban Renewal Plan  $        119.17
 Background Investigation Bureau, LLC  Background Checks  $          59.75
 Badger Meter  Service Contract for 6 Months  $        780.00
 Banleaco  Folder/Inserter Lease  $        154.22
 Barnes & Noble  Legos  $          62.77
 Barnes & Noble  EGC Certs/Beanie Babies  $        120.68
 Barnes & Noble  DVDs/Robots  $        247.89
 Barnes & Noble  Book  $          14.39
 Barnes & Noble  DVD  $          20.99
 Barnes & Noble  Books  $        200.80
 Barnes & Noble  Books/DVDs  $        117.48
 Barnes & Noble  Book  $          22.40
 Barnes & Noble  Books  $        263.86
 Barnes & Noble  Books  $          84.77
 Barnes & Noble  Books/DVD  $          74.05
 Barnes & Noble  Books/DVD  $          73.57
 Blacktop Service Company  Asphlat and Seal Coat for Sycamore Street North of State Street  $   39,862.17
 Bomgaars  Conduit/Holder/Blade Fuses/Protective Glasses  $          49.53
 Bomgaars  Toggle Switch/Automotive Wire/Fasteners  $          16.45
 Bomgaars  Muratic Acid  $          23.96
 Bound Tree Medical  Sensor/Saline Syringe  $        838.76
 Bound Tree Medical  Cloth Wipes  $          15.18
 Bound Tree Medical  Curaplex/Aspirin/Surgical Tape/IV Catheter/Gloves/IV Solution/IV Set/  $        640.69
 Brown, Fagen & Rouse  Legal Services for September 2018/Certified & Priority Mail Charges  $     2,501.77
 Brown, Fagen & Rouse  Legal Serv thru Aug 2018 for Amend No. 4 to UR Plan/Development Agreement  $     3,403.00
 Brown, Fagen & Rouse  Legal Serv thru Aug 14, 2018 for Approval of the Final Plat of Landing at Oxley Creek Plat 1  $        750.00
 Burns, Brandon  Cell Phone Reimbursement  $          35.00
 Capital City Equipment  Oil Filters for Toolcat  $        274.24
 Casey’s General Stores  Fuel  $     1,832.25
 Core & Main  Butyl Rope Sealer/Mastic Roll  $        205.78
 Core & Main  Ladtech Riser Ring/Barrier Fiberglass/Ring Sealant  $        708.00
 Creative Product Source  Library Bags  $        137.75
 Criterion Pictures USA  Ferdinand Movie License  $        250.00
 Culligan Water of Adel  Bottled Water + Cooler Rental  $          36.05
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County EMS  Ambulance Tiering Services  $        150.00
 Dallas County Treasurer  Library Building Property Taxes  $        944.00
 Data Technologies, Inc.  Fall User Group Meeting  $          95.00
 Des Moines Area Community College  Water Treatment 30 Hour Workshop  $        450.00
 Elite Sports  Granger Days T-shirts  $        362.46
 Empowerment Solutions  Update August 8th Agenda on City Website  $          15.75
 Eppley Institute for Parks & Recreation  Playground Maintenance Technician Training Program  $        680.00
 Erickson, Kearney & Associates  Add H & H Trailer  $          58.00
 Erickson, Kearney & Associates  Add 2 Trailers  $        112.00
 Feick, Brad  Cell Phone Reimbursement  $          35.00
 Fire Recovery EMS  August Billing  $        298.39
 Fluidyne Corporatqion  Replacement DO Probe  $     1,558.52
 GateHouse Media  Publications  $        601.09
 GateHouse Media  Publications  $        174.56
 Grimes Fire and Rescue  Tiering Services  $        200.00
 Hach Company  Ascorbic Acid/FA Chlorinating Solution/Alkaline Cyanide/Pan Ind Solution  $        206.28
 Harned, Jennifer  Cell Phone Reimbursement  $          35.00
 Hawkins Inc.  Pump Repair Parts/Sodium Permanganate/Chlorine  $     1,996.10
 Iowa One Call  811 Faxes  $          31.50
 Iowa Parks & Recreation Association  Membership Dues  $        165.00
 Jones Creek Apparel  Flag Football T-shirts  $        786.00
 Jones Creek Apparel  Volleyball T-shirts  $        294.50
 Keystone Laboratories, Inc.  Water Tests  $        110.00
 Keystone Laboratories, Inc.  Water Tests  $          28.00
 Logan Contractors Supply  Spring/Fall Pothole Patch  $        252.00
 Logan Contractors Supply  Sidwalk Domes for State and Walnut Streets  $        265.10
 Metro Concrete  Road Repair for Walnut & Broadway Streets and North Side of Sycamore Street  $   13,100.00
 Midwest Breathing Air  Annual Air Compressor Service and Annual Air Test  $        601.19
 Mullins, Aaron  Cell Phone Reimbursement  $          35.00
 Office Depot  Ink (Credit)  $       (22.01)
 Office Depot  Ink (Credit)  $       (51.28)
 Office Depot  Microsoft Office 2016  $        225.39
 Office Depot  Copy Paper  $          41.87
 Office Depot  File Tote Boxes  $        156.60
 Office Depot  Sheet Protectors  $          10.42
 Office Depot  Filing Labels/Hanging Folders/Tab Inserts/Zipper Envelopes/Gild Guide/2 Hole Punch  $        663.61
 Office Depot  Hanging Files  $        341.80
 Office Depot  Copy Paper/Ink/Toner/Post-It Noties/AAA Batteries/Correction Tape/3 Ring Binders  $        340.20
 Office Depot  Display Board/Toner/Paper Cups/Paper Cup Lids/Ink  $        400.01
 Phonesavanh, Vone  Yoga in the Park Instructor Payment  $          25.00
 Phonesavanh, Vone  Yoga in the Park Instructor Payment  $          25.00
 Physio Control  Annual Subscription for Transmissions  $        208.92
 Polk City Fire & Rescue Department  Tiering Services  $        200.00
 Praxair  Oxygen  $        195.57
 Purchase Power  Postage  $        400.00
 Quick Oil Co.  PowerMax Diesel Fuel  $        600.49
 Quick Oil Co.  Misc. Oil  $        658.35
 Racom  EDACS Access  $        479.40
 Ramsey, Katie  Freezer Meal Action Photos  $          65.00
 Red Wing Shoe Store  Boots  $        216.98
 Saak, Rob  Reimbursement for Foam & Material for the Mule Seat  $          52.96
 Sam’s Club  Cleaning Supplies  $        175.82
 Sensenich Wood Propeller Co.  2 Blade Left Hand Composite Airboat Propeller  $     1,662.56
 Signature Sign & Graphics Studio  Granger Days Banner  $          54.72
 State Hygienic Laboratory  Water Tests  $          26.00
 Stew Hansen  Work Done on 2011 RAM Dump Truck  $     7,835.86
 Strauss Security Solutions  Brivo Hosting Fee  $          57.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $          35.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $          98.00
 Sullivan, Elizabeth  Bootcamp Instructor Payment  $        294.00
 Tentinger, Krystal  Yoga in the Park Instructor Payment  $          25.00
 Teams of Tomorrow (TOT)  Instructor Payment  $        265.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $          35.00
 UPS  UPS Shipping Charges  $          49.80
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $          86.70
 Veenstra & Kimm, Inc.  Engineering Services for Granger 2018 Bridge Inspection  $        311.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $     2,141.33
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $        437.39
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $        116.68
 Veenstra & Kimm, Inc.  Engineering Services for Grandwood Education Center Site Plan  $          91.50
 Veenstra & Kimm, Inc.  Building Permit Fees for July 2018  $     3,096.40
 Verizon Wireless  Cell Phone Charges  $          87.92
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 8/1-8/30/18  $     7,358.40
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $          86.08
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $          27.00
 Woodward-Granger School District  Transportation for Summer Programming  $     2,610.70
 TOTAL  $ 116,514.13
EXPENSE TOTALS PER FUND
General Fund  $ 107,596.79
Water Fund  $     3,819.86
Sewer Fund  $     5,097.48
TOTAL  $ 116,514.13
REVENUE TOTALS PER FUND
General Fund  $   62,062.55
Road Use Tax Fund  $   18,839.78
Employee Benefits Fund  $        116.68
Emergency Fund  $          22.31
Local Option Sales Tax Fund  $   13,271.27
TIF Fund  $        364.21
Debt Service Fund  $        480.19
Water Fund  $   30,673.61
Sewer Fund  $   51,894.38
TOTAL  $ 177,724.98

 

City Council Meeting Minutes 8-8-2018

To download Minutes click here

Mayor Tony James opened the public hearing on the proposal to enter into a Development Agreement with Granger Land Company, LLC and Pags & Sons, LLC at 7:00 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no oral or written comments, the public hearing was closed at 7:00 p.m.

Mayor James opened the regular City Council meeting at 7:00 p.m.

Roll Call:  Present:  Backous, Bice, Bermel, Saak, Schutt

Backous made motion to approve the consent agenda, seconded by Schutt.  All Ayes.

Ed Harney who owns the property at 2105 Sycamore Street mentioned he had to have the basement professionally cleaned due to flooding and he would like the City to pay the bill.  Harney attended the October 2014 Council meeting to discuss the issue of flooding in the ditch on Sycamore between Linden and Elm Street due to the 7 inches of dirt that is higher at the Spenla’s residence which is blocking the water to drain effectively and at that time the City mentioned they would pay to have it fixed but it was never done.  The minutes back in October do not reflect that the Council agreed to pay to have this fixed but the Mayor had asked the Public Works to check into the drainage issue before the Council would make a decision.  Harney also mentioned the sewer is backed up but that is a separate issue.  Sturtz mentioned at the July Council meeting this was discussed and he plans to rent a hoe to take care of this issue even though it is the property owner’s responsibility.  He plans to take care of this either September or October.  Sturtz will also camera the sewer line back to the City trunk line to figure out the sewer issue.  Sturtz has a deadline of November 1st to satisfy these requests.

Action on Resolution 2018-32 – approving and authorizing execution of a Development Agreement (with authorization for the Mayor to sign) by and among the City of Granger, Granger Land Company, LLC and Pags & Sons, LLC was approved by Bice, seconded by Schutt.  All Ayes.

Landing at Oxley Creek Plat 1 – The City Engineer completed the inspection of the public improvements and they are fine and he is recommending approval.  The only issue is the plan in several areas call for a certain slope from the sidewalk to the street and the developer did not grade it that way.  However, the developer agreed that when they build on those lots affected that they will make sure that the slope is there.  The City Attorney mentioned he has received the maintenance bonds, the sidewalk agreement and the required platting documents and they seem to be in order.  The City has also received the payment of water and sewer fees.  Action on Resolution 2018-33 – accepting improvements was approved by Backous, seconded by Schutt.  All Ayes.  Action on Resolution 2018-34 – approving Final Plat of Landing at Oxley Creek Plat 1 was approved by Bice, seconded by Schutt.  All Ayes.

Elaine and Jeffrey Swearngin – Plat of Survey of Lots 7 and 8, Block 2, Dale Meek’s First Addition – The City Attorney mentioned the house owned by the Swearngin’s at 2106 State Street extends three-tenths of a foot into the City’s alley.  Ralph’s recommendation is to enter into an agreement with the Swearngin’s and the City of granting them an encroachment easement allowing that the house continue to encroach into the alley and that would be an easement that would be in place only so long as that house is there.  If the house is ever removed, then the easement would go away.  Action on Resolution 2018-35 – approving encroachment easement agreement between the City and owners permitting an existing house to encroach into the City alley was approved by Bice, seconded by Bermel.  All Ayes.  Action on Resolution 2018-36 – approving Plat of Survey of Parcel 18-99 and 18-100 of Lots 7 and 8 in Block 2 of Dale Meek’s first addition to the town of Granger with the reference of the encroachment agreement was approved by Bice, seconded by Saak.  All Ayes.

Petition for Voluntary Annexation by Beneventi Chevrolet, Inc. and Carol Beneventi Family Trust, and Petition for Voluntary Severing of Territory by Beneventi Chevrolet, Inc.  An aerial photo was provided to the Mayor and Council showing that part of the Beneventi dealership was within the City and part was within the County.  Basically instead of a triangle, Don Beneventi is looking to square up his property to alienate it from his wife’s family trust.  So in order to do that he is looking to annex some of the property into the City but would also result in some property being severed from the City.  The end result would be beneficial to the City.  Action to set public hearing on Petition for Voluntary Annexation for 7 p.m. on September 12, 2018 was approved by Bermel, seconded by Backous.  All Ayes.  The Petition to sever land with the City would also be considered by Council on September 12th.

2015 Urban Water Quality Initiative – The City Engineer mentioned after we gave the contractor notice, he came in and finished all the work except for some seeding and some restoration.  They have satisfied the requirements for completing the project and there should be some action items at the September City Council meeting as far as moving the project forward.  Because the contractor went significantly over the contract period, the Council had discussed back in March about assessing liquidated damages up to $5,000.  The City Engineer recommended we leave the assessment the same.  This will be reflected in the partial payment estimate that will be considered at the September City Council meeting.

The 2018 Sidewalk Improvements Program – The pre-con meeting took place today at City Hall and Sturtz mentioned the dirt contractor would begin next week with the sidewalk by the school being the first point of the project.  Action on Resolution 2018-37 – approving amendment to Agreement for Engineering Services and establishing compensation for engineering services not to exceed $14,750.00 was approved by Backous, seconded by Saak.  All Ayes.

The 2017 Sidewalk Improvements Program – The City Engineer mentioned the contractor replaced the sidewalk and is still obligated to replace the seeding in the Fall.  There are still things to do on the punch list but they are covered under the maintenance bond.  The City Clerk may now release the final payment to the contractor.

Oxley Creek Improvements – The contractor has been given notice to get the seeding done this Fall.  Action to authorize City Clerk to issue check to contractor’s surety Granite Re, Inc. in the amount of $21,798.50 was approved by Backous, seconded by Bermel.  All Ayes.

The City Engineer mentioned he met with Sally Worley of the Practical Farmers of Iowa and John Swanson of the Polk County Soil and Water Conservation District to review the issues associated with the erosion and siltation experienced on the north part of the property.  There are two areas that are contributing to the current problem on the property; one area is the discharge from the north detention basin and the other area is the agricultural field on the Reuter property.  The majority of the meeting was spent discussing the north detention basin.  However, there was a discussion concerning the runoff from the Reuter property.  Both Sally and John agreed the siltation experienced in the northwest part of the Practical Farmers of Iowa property is primarily the result of runoff from the Reuter field area and not from the flow through the north detention basin.  Almost all of the area tributary to the north detention basin has been stabilized with grass and it appears unlikely the detention basin was a significant source of silt.  Although the detention basin may not be the cause of silt accumulation the detention basin outlet pipe is concentrating flow in the small drainage channel along the north boundary of the property and appears to be causing increased erosion.  Because most of the drainage area tributary to the north detention basin is outside of Eagle View Plat 1, the flow can be passed through the detention basin without detention.  This means the outlet pipe is not much smaller than the inlet pipe.  For most small to moderate rainfall events water will simply flow through the detention basin with little detention.  The larger outlet pipe concentrates the flow in a single location and increases the potential for erosion.  Prior to development the runoff from the same area was more in the nature of sheet flow and did not cause the same degree of erosion due to its lower velocity and less concentrated flow.  What was discussed and agreed upon was an interim modification of the north detention basin to slow the release rate.  The outlet pipe from the detention basin will be decreased in size by inserting a smaller pipe and concreting that pipe in place.  By reducing the outlet pipe more water will accumulate in the north detention basin.  Under smaller rainfall events the runoff will be released at its slower rate and reduce the erosive potential.  By restricting the outlet, the detention basin will fill to the point of overtopping more frequently than designed.  Currently, there appears to be a low spot in the west bank of the detention basin so any overtopping would discharge at the same location as the outlet pipe.  In conjunction with restricting the outlet is the west and south berm of the detention basin would be slightly modified.  Rather than allowing the water to discharge over the west berm the water will be directed over the south berm by creating a longer uniform overflow section.  By creating a longer overflow section the depth and velocity of the water at any location will decrease, thus decreasing the erosion potential downstream.  Some minor grading modifications will be necessary to the west and south berm of the detention basin to create the more uniform overflow section on the south berm and to decrease the overflow on the north berm.  The Practical Farmers of Iowa will contact Todd Reuter relative to his permission and participation in the minor remedial measures.

The City Engineer mentioned in regards to the Birch flooding that was discussed last month, he still needs to collect more data and come up with some modifications to lower the flood level.  The result may be widening the channel or widening downstream that would result in a lower water elevation.  This is a localized issue and should not affect anything further downstream.  He should have some answers in the next couple of weeks.

There was a brief discussion regarding the continued need for the concrete drainage channel located along the rear lots of Birch and Maple.  A few property owners have voiced their concerns about moving their fences back to that waterway and were wondering if these concrete channels can be removed.  The City Engineer will look into this and report back to the Council at the September meeting.

Action on Ordinance No. 372 – amending provisions pertaining to traffic regulations, first reading was approved by Bice, seconded by Schutt.  All Ayes.  Backous made motion to waive the second and third readings, seconded by Bice.  All Ayes.

Action on Ordinance No. 373 – amending provisions pertaining to alcoholic beverage control, first reading was approved by Bice, seconded by Backous.  All Ayes.  Bice made motion to waive the second and third readings, seconded by Backous.  All Ayes.

Action on Ordinance No. 374 – amending provisions pertaining to cigarette and tobacco permits, first reading was approved by Bice, seconded by Schutt.  All Ayes.  Backous made motion to waive the second and third readings, seconded by Schutt.  All Ayes.

Action on Ordinance No. 375 – amending Code of Ordinances by adding a new chapter titled “Right-of-Way” and providing for a $100 permit fee, first reading was approved by Bice, seconded by Bermel.  All Ayes.  Schutt made motion to waive the second and third readings, seconded by Bice.  All Ayes.

Public Works Report – Since the Sidewalk Improvements Project 2018 quote from the contractor came in under the Engineer’s projected amount, Sturtz was wondering if he could use the balance that was budgeted to go back and finish the driveway approaches to the six property owners that was part of the 2017 Sidewalk Project.  The City Clerk will put a letter together for the affected property owners asking if they would like to have this done by the contractor who is doing the work for the 2018 Sidewalk Project at the City’s expense.  The Mayor would like the six property owners, if they agree, to sign something for our records.  Sturtz mentioned the road is currently being repaired on Sycamore Street between Elm and State Streets and the concrete and sidewalk around the concession building at Centennial Park has been completed and seeding will be done before Granger Days.  Sturtz mentioned if he has money left in his budget he plans to do some ice-pigging which is basically injecting ice into the water mains and that ice goes through and scrubs the pipes which then spews out the hydrants and down the sewer drains.  He will be receiving quotes on this type of work along with water tower maintenance and water media and filter replacement.

Police Report – From 7/9/18 to 8/5/18 reported 9 animal complaints, 4 parking complaints, 1 theft, 3 alarms, 2 accidents, 4 EMS/Fire calls, 2 911 hang-ups, 3 motorist assists, 1 assist to Woodward-Granger police during RAGBRAI, 1 assault, 2 firework complaints, 1 reckless driver, 1 hit and run, 1 lost property returned, 9 citations, 11 warnings and 10 other agency assists.

Fire/EMS July Report shows there were 10 EMS calls, 3 motor vehicle accidents, 1 mutual aid, 1 fire and 1 other.  No Action on the amended Constitution and By-Laws of Fire and EMS Departments.  This will be deferred to the September Council meeting.   The Council reviewed the proposed fees and schedule for special event services by the EMS Department.  Bice approved the report, seconded by Saak.  All Ayes.  Bermel made motion to direct Ralph Brown to prepare a formal Resolution (to be approved at the September Council meeting) on the proposed fees and schedule for special event services, seconded by Backous.  All Ayes.

Parks and Recreation Report – Jennifer Harned mentioned the voting for Chair and Secretary for the Board will be at the September meeting after new members are appointed.  With lower numbers for soccer this year, it is Harned’s recommendation to eliminate soccer for third grade and up.  With the lower numbers for the upper age group, she thinks it would be in the best interest for an outside group to be formed to play against surrounding teams.  The feedback from swim lessons is being evaluated to see if she should explore a different location/partnership for 2019.  The sand volleyball feedback had some complaints about one team not calling themselves on anything.  Harned will need to look into having a staff member there during adult programs to keep score and monitor programs.  Bam Bam ended this year without any weather cancellations.  Great feedback from parents for the program as well.  John Kline donated $500 to the Parks and Recreation as well as Mike Greif donated $250.  Jennifer would like to thank them for their kind donations to the department.  Playground Guardian did a full inspection by a certified inspector as well as an ADA Audit to make sure we are compliant.  Harned is waiting on some more information to have the surfacing tested and then she will have a full report for the Parks and Recreation Board as well as City Council on how to move forward.  The Greatest Showman movie will be rescheduled to Saturday, August 18th and the Ferdinand movie will be shown during Granger Days on Saturday, August 25th.  The Star Wars movie from July 28th only had about 15 people in attendance.  Brad Feick and Jennifer Harned plan on attending a playground maintenance course held in Pleasant Hill on September 20th and 21st.  This is a different course without a certification at the end, but instead it will have an overview of information on how to keep it maintained.  Council approval of Mayor’s appointment of Erik Smith to the Parks and Recreation Board to fill the vacancy created by the resignation of Lexi Diersen, for the term ending December 31, 2019 was approved by Backous, seconded by Bice.  All Ayes.  Council approval of Mayor’s appointment of Ryan Castro to the Parks and Recreation Board to fill the vacancy created by the resignation of Angie Sebastian, for the term ending December 31, 2020 was approved by Schutt, seconded by Saak.  All Ayes.

Reminder that Granger Days is Friday, August 24th and Saturday, August 25, 2018.  The schedule of events are at www.grangerdays.com.

Bice reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bermel.  All Ayes.

Bermel made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Meeting adjourned at 8:50 p.m.

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

AUGUST 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 A King’s Throne  Granger Days Portable Bathrooms  $      262.00
 Access Systems Leasing  Copier Lease + Usage  $      835.77
 Access Systems Leasing  Server Lease + IT Services  $      625.74
 ACTS Entertainment  Granger Days Face Painters/Balloon Twister/Walkaround Entertainer  $   1,645.00
 Aerial Assault Extreme Entertainment  Granger Days Trampoline Show  $   3,500.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      322.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      228.50
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $      253.00
 Ahlers & Cooney PC  Amendment No. 4 to Urban Renewal Plan  $      612.74
 Ahler’s & Cooney PC  Granger Land Company, LLC  $   2,478.50
 Ahler’s & Cooney PC  Granger Land Company, LLC  $   1,337.50
 Ahler’s & Cooney PC  Urban Renewal  $      236.00
 Background Investigation Bureau, LLC  Background Checks  $      215.10
 Banleaco  Folder/Inserter Lease  $      154.22
 Barnes & Noble  Books  $      323.40
 Barnes & Noble  Snap Circuits Motion Detector/FM Radio/300-In-1  $      127.80
 Barnes & Noble  DVD  $        44.98
 Barnes & Noble  Books/DVD  $        78.17
 Barnes & Noble  Books/DVD  $        13.98
 Barnes & Noble  Books  $          7.99
 Barnes & Noble  Books  $        37.54
 Barnes & Noble  DVD  $        14.99
 Barnes & Noble  Books/DVD  $        98.92
 Betty Greif Feldmann Family Trust  Utility Bill Reimbursement  $      308.43
 Big Doc Entertainment  Granger Days Bean Bag Tournament  $      300.00
 Bomgaars  PVC Coupling/Bolt Eye/PVC Pressure Pipe  $          8.34
 Bomgaars  Mouse Trap  $          5.49
 Bomgaars  Weed Spray  $        89.99
 Bound Tree Medical  Lancet/Airway Kit/Endotracheal Tube Holder/Curaplex Catheter/
 Bound Tree Medical  BVM Resuscitator/Irrigation Solution/Defib Pads  $      131.94
 Bound Tree Medical  Baby Anne Light  $      114.99
 Brown, Fagen & Rouse  Legal Services for August 2018/Polk County Recorder Fees  $   2,528.77
 Burns, Brandon  Cell Phone Reimbursement  $        35.00
 Capital City Equipment  Belt/Hose/Idler/Fluid  $      436.37
 Caricatures by Steph  Granger Days Caricature Artist  $      500.00
 Casey’s General Stores  Fuel  $   1,170.33
 Celebrations  Granger Days 10×10 Tent/Stage  $      315.00
 Central Iowa Distributing, Inc.  Vacuum Bags/Trash Bags/Pinex Cleaner/Delivery Charge  $      282.40
 CLIA Laboratory Program  CLIA Laboratory User Fees  $      150.00
 Crown Trophy  Medals for Bam Bam  $      167.40
 Culligan Water of Adel  Bottled Water + Cooler Rental  $        36.05
 D & K Products  Razor Pro  $      197.50
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Dallas County EMS  Ambulance Tiering Services  $      150.00
 Elite Electric & Utility Contractors  Jet Sewer on Rose Street  $      300.00
 Erickson, Kearney & Associates  Add 2018 Kawasaki Mule  $        42.00
 Feick, Brad  Cell Phone Reimbursement  $        35.00
 Fire Recovery EMS  July Billing  $      292.98
 Fire Service Training Bureau  HM for Foister  $        50.00
 Fun Services  Granger Days Inflatables  $   4,480.00
 Game Truck  Granger Days Game Truck  $      825.00
 Golf Cars of Iowa  Granger Days Golf Cart/Delivery Charge  $      125.00
 Hach Company  Ascorbic Acid/FA Chlorinating Solution/Alkaline Cyanide/Pan Ind Sol  $      206.28
 Hansen Mechanical  Repaired Broken Copper Water Service Hit by an Auger  $      750.00
 Harned, Jennifer  Cell Phone Reimbursement  $        35.00
 Hawkins Inc.  Pump Repair Parts/Sodium Permanganate  $      326.22
 Iowa Department of Natural Resources  Annual NPDES Permit Fee  $      210.00
 J & M Displays  Granger Days Fireworks  $   3,000.00
 Jetco, Inc.  Contact Blocks/Box of 2A Fuses/Service Labor/Mileage  $      391.30
 Jonathan May  Granger Days Magician – Deposit  $      150.00
 Jonathan May  Granger Days Magician  $      600.00
 Jones Creek Apparel  Youth Soccer T-shirts  $      737.00
 Jones Creek Apparel  Staff Clothing  $        85.00
 Jones Creek Apparel  Bam Bam T-shirts  $      420.00
 Jones Creek Apparel  Bam Bam T-shirts  $      394.00
 Jones Creek Apparel  Bam Bam T-shirts  $        15.00
 Jones Creek Apparel  Youth Soccer T-shirts  $        36.00
 Jones Creek Apparel  Bam Bam T-shirts  $        15.00
 Keystone Laboratories, Inc.  Water Tests  $      165.00
 Kid Power Pedal Tractor Pulls, LLC  Granger Days Kid Tractor Pulls  $      375.00
 Little Princess Parties  Granger Days Princesses  $      300.00
 Metering & Technology Solutions  M25 Low Lead Bronze Bare Meter/M25 Gall 8-Dial Integral/Shipping  $   1,351.40
 Mullins, Aaron  Cell Phone Reimbursement  $        35.00
 Office Depot  Ink/Clipboard/Name Badge/Kcup/Calculator Ribbon  $      154.49
 Perry Recreation Department  Swimming Lessons  $      644.00
 Phonesavanh, Vone  Yoga in the Park Instructor Payment  $        50.00
 Pitney Bowes, Inc.  Red Ink Cartridge  $      113.04
 Praxair  Oxygen  $      190.05
 Purchase Power  Postage  $      400.00
 Quick Oil Co.  Mobil DTE Excel Oil  $      283.60
 Racom  Radio Battery  $      180.00
 Racom  EDACS Access  $      479.40
 Ramsey, Katie  Volleyball Action Shots  $        65.00
 Red Wing Shoe Store  Boots  $      139.49
 Registrar@dotgov.gov  Grangeriowa.gov Domain  $      400.00
 Sam’s Club  Cleaning Supplies  $      175.82
 Signature Sign & Graphics Studio  Granger Days Vinyl Velcro Numbers for Banners  $        90.12
 Schneider Graphics, Inc.  Decal for Water Trailer  $      464.41
 Schneider Graphics, Inc.  Decal for Public Works Shop  $        21.65
 Simmering-Cory & Iowa Codification  2018 Legislative Changes/Shipping  $      710.00
 State Hygienic Laboratory  Water Tests  $        26.00
 State Library of Iowa  FY19 Bridges E-Book Subscription Platform Fees  $        60.00
 State Library of Iowa  FY19 Bridges E-Book Subscription Content Fees  $      401.72
 State Library of Iowa  FY19 Statewide Database Package Subscription Fee  $        99.64
 State Steel of Des Moines  Hot Rolled Angle  $      124.55
 Storey Kenworthy/Matt Parrott  Cash Receipt Books  $      218.62
 Strauss Security Solutions  Re-Keyable Padlock/Universal Coupler Lock/ID Key Tag  $      107.07
 Strauss Security Solutions  Strike Fail Safe/Service Call/Labor Fee  $      371.50
 Strauss Security Solutions  E-Plex Cylinder Sub Assembled/E-Plex/Project Management/Labor Fee  $   1,296.86
 Strauss Security Solutions  Brivo Hosting Fee  $        57.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $        35.00
 Tentinger, Krystal  Yoga in the Park Instructor Payment  $        50.00
 The Knotty Nail  Instructor Payment  $      384.00
 The Sherwin Williams, Co.  Field Paint for Soccer Fields  $      131.70
 Tiernan’s Service Center  2016 Ford F350 Sewer Truck Oil Change  $        40.00
 Tiernan’s Service Center  2013 Ford SUV Police Oil Change/Rotate Tires/Replaced Air Filter/
 Tiernan’s Service Center  Replaced Marker Light Bulbs  $        80.50
 Trzeciak, Kristy  Cell Phone Reimbursement  $        35.00
 UPS  UPS Shipping Charges  $        49.80
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $      243.00
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $      628.37
 Veenstra & Kimm, Inc.  Engineering Services for Granger 2018 Bridge Inspection  $      539.00
 Veenstra & Kimm, Inc.  Building Permit Fees for June 2018  $   1,900.00
 Verizon Wireless  Cell Phone Charges  $        92.92
 Veterinary Medical Associates PC  Feline Impounds  $      126.00
 Wahl, Shani  Stem Instructor Payment  $        35.00
 Wahl, Shani  Stem Instructor Payment  $        45.00
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 7/1-7/31/18  $   7,416.80
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $      358.08
 Walter’s Sanitary Service, Inc.  Container Rental/Pickup  $      115.00
 Wolff, Amy  Fall Program Reimbursement  $      119.00
 TOTAL  $ 56,177.22
EXPENSE TOTALS PER FUND
General Fund  $ 50,627.37
Water Fund  $   3,748.17
Sewer Fund  $   1,801.68
TOTAL  $ 56,177.22
REVENUE TOTALS PER FUND
General Fund  $ 66,234.53
Road Use Tax Fund  $ 11,882.83
Employee Benefits Fund  $      415.71
Emergency Fund  $        58.41
TIF Fund  $        15.68
Debt Service Fund  $   1,203.55
Water Fund  $ 29,192.78
Sewer Fund  $ 49,180.95
TOTAL  $158,184.44

 

City Council Meeting Agenda 9-12-2018

To download agenda click here

Granger City Council Agenda

September 12, 2018 – 7 p.m.

City Hall, 1906 Main Street

 

       PUBLIC HEARING – on the Petition for Voluntary Annexation filed by Beneventi Chevrolet, Inc. and Carol Beneventi Family Trust

 

  1. Roll Call
  2. Consent Agenda—Approval of Agenda; Approve August 8, 2018, Minutes; Library Report; Treasurer Report; Clerk Report
  3. Public Forum
  4. Petition for Voluntary Annexation by Beneventi Chevrolet, Inc. and Carol Beneventi Family Trust, and Petition for Voluntary Severing of Territory by Beneventi Chevrolet, Inc.
    1. Action on Resolution 2018-38 – approving Petition for Voluntary Annexation
    2. Action on Resolution 2018-39 – approving Petition for Severing of Territory
  5. Peak Performance Prospects – Bobby Reisz and Eric Evans
  6. Patti Smith – Parking on Maple Street blocking oncoming traffic turning right from Lowell Street
  7. David Mescher – Request to waive August sewer portion due to outdoor garden hose left on
  8. The 2018 Sidewalk Improvement Program
    1. Engineer’s Report
    2. Partial Payment Estimate No. 1 – Denco Highway Construction Co. – $71,493.49
    3. Action to approve Change Order No. 1 – $6,050.00
  9. The Sidewalk Improvement Program – 2017 – Engineer’s Report
  10. 2015 Urban Water Quality Initiative – Engineer’s Report
  11. Oxley Creek Improvements – Engineer’s Report
  12. City Engineer – Reports on any other projects and matters
  13. Public Works Report
  14. Police Report
  15. Fire Department Report
    1. Action to approve amended Constitution and By-Laws of Fire and EMS Departments
  16. EMS Department Report
    1. Action on Resolution 2018-40 – establishing schedule of proposed fees for special event services
  17. Parks and Recreation Report
  18. Action on Resolution 2018-41 – approving Street Financial Report (Road Use Tax)
  19. Granger Days Report
  20. Report – Finance Committee – Bice and Schutt
  21. Approval of Bills for Payment
  22. Mayor’s Report
  23. Correspondence
  24. Adjournment

Kristy Trzeciak, City Clerk

City Council Meeting Minutes 7/11/2018

To download minutes click here

Mayor Tony James opened the public hearing on the matter of the adoption of plans, specifications, forms of contract and estimate of costs for the construction of the 2018 Sidewalk Improvements Program at 7:03 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no oral or written comments, the public hearing was closed at 7:03 p.m.

Mayor James opened the public hearing on the proposed Amendment No. 4 to the Granger Urban Renewal Plan at 7:03 p.m.  With no oral or written comments, the public hearing was closed at 7:04 p.m.

Mayor James opened the public hearing on the proposal to enter into an Amendment No. 2 to the Development Agreement with Eagle One Development, LLC at 7:04 p.m.  With no oral or written comments the public hearing was closed at 7:04 p.m.

Mayor James opened the regular City Council meeting at 7:04 p.m.

Roll Call:  Present:  Backous, Bice, Bermel, Schutt     Not Present:  Saak

Schutt made motion to amend the agenda to move #13 up to #4, seconded by Bice.  All Ayes.  Schutt made motion to amend the agenda to move #14 up to #5, seconded by Bice.  All Ayes.

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Nick Boesen with Boesen Care Lawn Service mentioned he maintains the lawn mowing for the properties along State Street that is owned by Jae Lee of Midtown Hospitality and he had a question regarding the City of Granger’s requirement that adjacent property owners maintain all property outside the lot and property lines and inside the curb lines upon the public streets.  He would like further explanation on who maintains the mowing from the back of the property line to the street.  The Mayor and Council will look into this further and will respond back to Mr. Boesen.

Amendment No. 4 to the Urban Renewal Area (Ironwood) – The Mayor reported on June 14th notices of a consultation among the City of Granger and affected taxing entities concerning the proposed Amendment No. 4 to the Granger Urban Renewal Plan were mailed by the City Clerk to the Woodward-Granger Community School District, the Polk County Board of Supervisors and the Dallas County Board of Supervisors.  At the scheduled time of 4 p.m. on June 22nd, the Mayor was present in the Granger City Hall for the consultation meeting.  However, no representatives of any of the taxing entities attended the meeting.  Action on Resolution 2018-22 – determining an area of the City to be an economic development area, and that the rehabilitation, conservation, redevelopment or a combination thereof, of such area is necessary in the interest of the public health, safety or welfare of the residents of the City; designating such area as appropriate for urban renewal projects; and adopting Amendment No. 4 to the Granger Urban Renewal Plan was approved by Backous, seconded by Schutt.  All Ayes.

Development Agreement between the City and Granger Land Company, LLC and Pags & Sons, LLC – Action on Resolution 2018-24 – fixing August 8th at 7 p.m. for public hearing on the proposal to enter into a Development Agreement with Granger Land Company, LLC and Pags & Sons, LLC was approved by Schutt, seconded by Bice.  All Ayes.

Police Report – From 6/11/18 to 7/8/18 reported 4 animal calls, 1 dog at large (citation issued), 2 welfare checks, 2 road rage accidents, 7 fire/EMS calls, 2 911 hang ups, 3 parking complaints, 2 suspicious persons, 3 suspicious vehicles, 4 public assists, 2 neighbor disputes, 1 out of control child, 7 noise complaints (fireworks), 1 phone scam, 1 storm watch, 1 theft, 1 juvenile loitering, 2 possible intoxicated drivers, 1 accident, 1 gas drive off, 13 citations, 11 warnings and 6 other agency assists.

Fire/EMS June Report shows there were 17 EMS calls, 2 motor vehicle accidents, 1 search and rescue, 2 mutual aids and 4 fires.  Action to approve listing of members and pay rates for part-time staffing positions was approved by Bice, seconded by Bermel.  All Ayes.  Action on Resolution 2018-23 – recognizing Patty Tiernan’s service as Ambulance Department Chief was approved by Bice, seconded by Backous.  All Ayes.

Public Works Report – Public Works Director Jarrod Sturtz mentioned they would flush the water hydrants again the last week of July.

Parks & Recreation Report – Jennifer Harned mentioned Angie Sebastian has resigned her position on the Parks and Recreation Board.  Interested candidates are asked to attend the Wednesday, August 1st meeting at 7 p.m. or write a letter of interest.  Bam Bam beings this week with 93 participants.  Movie in the Park for June was cancelled due to rain.  Looking to reschedule next month.  Youth soccer begins in two weeks.  Playground inspection was completed last week.  We are waiting for the full report and will get information on what needs to be repaired and updated.  The Parks and Recreation Board meeting has changed beginning in August to the first Wednesday of the month at 7 p.m.  Action to accept Angela Sebastian as a Board member (term ending December 31, 2020) was approved by Bice, seconded by Schutt.  All Ayes.

Sally Worley the Executive Director for Practical Farmers of Iowa mentioned two and half years ago they were deeded the property that used to be Turtle Farms that is just East of Highway 17 and North of Highway 141.  Tedesco family had owned the property for about 20 years and have farmed it organically and wanted to continue to see it as farmland and that is why it was deeded to Practical Farmers of Iowa.  And since then there has been significant drainage issues with the development and with the farmland changing hands.  They are legally obligated and also want to honor the Tedesco legacy to be able to keep it in farm production as it is restricted as a donation like that to Practical Farmers of Iowa.  This farm drainage problem will spread to Granger in the long term so they hope we can work together to help fix the solution.  The tenant talked about the how the water backed up at driveway culvert from debris that was washed down from neighboring development which resulted in flooding of about 3 acres of crop fields and driveway.  The tenant had someone come out and estimate the value of the potato crop of $27,500 before the damage of the flood and now it’s going to be about $10,000 less which is the biggest loss he has seen.  This is his livelihood and how he makes a living.  John Swanson from Polk Soil and Water Conservation District talked about how they have made trips out to the farm to evaluate why there is flooding now and not before and the main reason is that there has been some development to the East of the farm.  From what they can see the developer did not do anything wrong, they put the retention basin in as required, however, the design of that basin it doesn’t treat some of these half inch rains that is causing these major issues which is basically happening with only a street being put in along with some grading for some basements for future housing development.  The problem will only get worse as houses are being built in that development.  Engineer Veenstra mentioned we should look at what could we do cooperatively to slow down the smaller rains to make it more manageable in the short term.  Jennifer Welch from Polk Soil and Water Conservation District mentioned a couple of years ago we had talked heavily about this idea of code of ordinance on how to work with stormwater in a way that we are not only addressing for flood control but we are addressing for those other storm events that cause the channel erosion and sediment impact.  In 2014 we started working on a stormwater ordinance and soil erosion and sediment control ordinance and got about 90% done and we need to consider looking at finishing and approving these ordinances.  With the growth of Granger we really need to get these ordinances in place to have better management so we don’t have these issues in the future.   Engineer Veenstra will work with all parties to reach a short term solution and will bring back to the Mayor and Council.

Julie Spenla’s dad mentioned he surveyed his daughter’s lower end of the culvert on Sycamore Street to the driveway and there is 7 inches of dirt higher in the middle of that 100 feet.  Three years ago the City agreed to pay to have that ditch cleaned but it never got done.  With the recent significant rains the water ponding in the ditch has caused some flooding in their basement.  Public Works Director, Jarrod Sturtz wants direction on if they are responsible for cleaning these ditches out since they are in the public right of ways.  Jarrod mentioned he is renting a hoe to take care of six other projects and that he can just schedule to clean out theses ditches that are affected to have it all done at the same time.  Sturtz mentioned he would reseed the ditch but that it’s the property owner’s responsibility to water the seed and the City could consider some type of credit back to the homeowner for the use of the water.  The Council would like this communicated to the residents that this affects so they are not surprised.  Sturtz said he could read the meters to know how much water they used and that would be credited on their water bill.  Schutt made motion to credit the property owner’s bill for water used to water the seed due to Sturtz cleaning the ditch, seconded by Bice.  3 Ayes, 1 Naye.

Action to authorize Iowa Codification to prepare amending ordinances resulting from new state laws on texting or using a mobile phone, cigarette and tobacco permits and alcoholic beverage control was approved by Backous, seconded by Bice.  All Ayes.

Action on appointment (Resolution 2018-31) of City Clerk, Kristy Trzeciak, as Granger representative to Central Iowa Regional Housing Authority was approved by Schutt, seconded by Bice.  All Ayes.

Action on Resolution 2018-28 – authorizing a fund transfer from the Emergency Fund to the General Fund for FY 2018 was approved by Schutt, seconded by Backous.  All Ayes.

Action on Resolution 2018-29 – authorizing the City Clerk to make the appropriate interfund transfer of sums in the appropriate manner for FY 2018 was approved by Schutt, seconded by Bice.  All Ayes.

Action on Resolution 2018-30 – authorizing the City Clerk to make the appropriate interfund transfer of sums in the appropriate manner for FY 2018 to close out projects was approved by Bice, seconded by Schutt.  All Ayes.

Granger Trails Committee – Action to approve Mayor’s appointment of the following people to the Committee – Tony James, Phil Kinney, Steve Klocke, Brandon Sweeney, Jessica Shillington, Tim Nowatzki, Mike Musich, Anita Meiners, Sarah Taylor-Watts, Alice Wicker, Jennifer Harned, Kristy Trzeciak, Jeri Wendzel, Mike Backous, Briley Bermel, Jodi Bermel, Adam Ferdrick and Chris Fitzsimmons was approved by Schutt, seconded by Bermel.  All Ayes.

Mayor reappointed Deanna Blagg to the Library Board for term ending June 30, 2024 was approved by Bermel, seconded by Backous.  All Ayes.  Mayor reappointed Melissa Mann to the Library Board for term ending June 30, 2024 was approved by Bermel, seconded by Backous.  All Ayes.

Action to authorize Bud’s Pub to close street from State Street to edge of Bob Gross’ building on Main Street for Granger Days starting at Noon on Friday, August 24th through Noon on Sunday, August 26th for band performances was approved by Schutt, seconded by Bermel.  All Ayes.  Action to approve closing Rose Street from 8 a.m. to 9 p.m. on Saturday, August 25th for Granger Days was approved by Schutt, seconded by Backous.  3 Ayes, 1 Naye.

Action to approve employee compensation adjustments effective July 1, 2018, was approved by Schutt, seconded by Bice.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Schutt.  All Ayes.  .

Bice made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Highway 141 Garage Sale will be held Friday, August 3rd and Saturday, August 4th.  Registration form along with the $5 entry fee is due by Friday, July 27th to City Hall.  Sale information will be included on the official website at www.141sale.com.  Hot Rods & Hogs, sponsored by the Knights of Columbus, will be held Saturday, August 4th from 10 a.m. to 2 p.m. at Centennial Park. Admission is a free will donation for attendees and participants.  Bring your classic cars, street rods, custom cars, sports cars or motorcycles of all makes and models.  Drawings, prizes and dash plaques for the first 100 entries.  All proceeds to benefit Volunteer Community Services of Woodward and Granger.  Get more details at www.iowahotrods.com.  The City Clerk mentioned a few residents have called regarding the fireworks in Granger and would like the Council to reconsider changing the ordinance in Granger.  The Council will discuss again in future Council meetings.

Meeting adjourned at 10:12 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

JULY 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems Leasing  Copier lease + usage  $        349.07
 Access Systems Leasing  Server lease + IT services  $        625.74
 Aerial Assault Extreme Entertain  Trampoline show for Granger Days  $     1,000.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        267.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        276.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        217.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        240.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $        228.50
 Ahlers & Cooney PC  Amendment No. 4 to Urban Renewal Plan  $     1,894.04
 Ahler’s & Cooney PC  Amendment to Granger Urban Renewal  $        826.00
 Background Investigation Bureau  Background checks on Bam Bam coaches  $        191.20
 Banleaco  Folder/Inserter lease  $        154.22
 Barnes & Noble  Books  $          89.60
 Barnes & Noble  Books  $        302.98
 Barnes & Noble  DVD  $          11.99
 Barnes & Noble  Books  $        104.00
 Barnes & Noble  DVDs  $          71.36
 Barnes & Noble  DVD  $            5.99
 Barnes & Noble  Books  $        249.91
 Barnes & Noble  Book/DVD  $          50.99
 Barnes & Noble  Books  $          55.59
 Barnes & Noble  Book  $          15.99
 Barnes & Noble  Book  $            7.99
 Barnes & Noble  Nickelodeon slime neon & glow  $          31.80
 Barnes & Noble  Meteor rockets  $          14.97
 Barnes & Noble  EGC certs/Legos/Beanie animals  $        238.71
 Barnes & Noble  Nook tablet 7/Samsung galaxy tablet 7/Kamigami’s  $        889.63
 Birds & Blooms  Library magazine subscription  $          19.97
 Bomgaars  Sidewinder jack/Screw sheet metal  $          44.58
 Bomgaars  Mount ball forged/Socket/Pin hitch w/clip/Ball trailer  $        177.17
 Bomgaars  Ball valve/Brass nipple/Brass bushing/Blade fuses/Fasteners/Salt softener pellet  $          63.70
 Bomgaars  Fasteners  $          27.99
 Bound Tree Medical  Aspirin/Bracket wire w/lock/Sharps container/Sterile water for irrigation/EKG paper  $          77.09
 Bound Tree Medical  Bandage roll/Supraglottic airway kit/Endotracheal tube holder/Curaplex/Resusc bag/Defib pads  $        172.82
 Bound Tree Medical  Credit memo  $       (18.00)
 Bricks 4 Kidz  Instructor payment  $     1,213.80
 Brown, Fagen & Rouse  Legal services for July 2018  $     2,475.00
 Burns, Brandon  Cell phone reimbursement  $          35.00
 Capital City Equipment  Blade/Assy cartridge/Assy filter  $        300.58
 Casey’s General Stores  Fuel  $     1,381.64
 Concrete Technologies, Inc.  Rock  $          76.01
 Core & Main  Wire marking flags  $        400.00
 Criterion Pictures USA  The Greatest Showman movie license  $        250.00
 Culligan Water of Adel  Bottled water + cooler rental  $          36.05
 Dallas County EMS  Ambulance tiering services  $        150.00
 Dallas County EMS  Ambulance tiering services  $        150.00
 Dallas County EMS  Ambulance tiering services  $        150.00
 Dallas County EMS  Ambulance tiering services  $        150.00
 Dallas County EMS  Ambulance tiering services  $        150.00
 Dallas County EMS  Ambulance tiering services  $        150.00
 Demco  Pressure sensitive library logo shipping labels  $          37.44
 Demco  Craft dough/Guitar water game  $          40.40
 Electric Pump  Lift station pump repair freight  $          28.24
 Empowerment Solutions, LLC  Quarterly hosting fee  $        225.00
 Empowerment Solutions, LLC  Find and fix broken link and create and inegrate volleyball widget section on Parks & Rec page  $          37.50
 Erickson, Kearney & Associates  Insurance audit premium  $     2,998.00
 Feick, Brad  Cell phone reimbursement  $          35.00
 Fire Recovery EMS  June billing  $          58.97
 Freedom First Aid & Safety  First aid kit supplies  $          48.75
 Gatehouse Media  Publications  $        105.44
 Harned, Jennifer  Cell phone reimbursement  $          35.00
 Hawkins Inc.  Chlorine/sodium permanganate  $     1,206.47
 I-80 Trailers  Enclosed cargo trailer  $     4,700.00
 I-80 Trailers  Equipment flatbed trailer  $     4,100.00
 Interstate All Battery Center  Portable suction battery  $          25.60
 Iowa Depart of Natural Resources  Annual public water supply fee for FY 2019  $        142.88
 Iowa League of Cities  Membership dues for FY 2019  $        929.00
 Iowa One Call  811 faxes  $          53.10
 Kid Power Pedal Tractor Pulls, LLC  Kid tractor pull for Granger Days  $        375.00
 M & T Fire and Safety  Maintenance on TNT rescue tools/Service mileage charge  $        805.30
 Martha Stewart Living  Library magazine subscription  $          15.00
 MCHS EMS Program  Rehab CEU powerpoint  $            5.00
 Miner Roll Offs  Water plant dumpster/Landfill tonnage fee  $        490.00
 MNG, Inc.  Double sided water main hydrant flushing signs in frames  $        250.00
 Mullins, Aaron  Cell phone reimbursement  $          35.00
 Office Depot  Copy paper/while-u-out pads/coppertop batteries/flyer paper  $        228.05
 O’Reilly Auto Parts  Hitch ball/Micro fuses  $          45.97
 Phonesavanh, Vone  Yoga in the Park instructor payment  $          50.00
 Praxair  Oxygen  $        195.57
 Purchase Power  Postage  $        400.00
 Quick Oil Co.  PowerMax diesel fuel  $        621.69
 Racom  Handheld radio switch repair  $        819.50
 Racom  EDACS Access  $        470.00
 Ramsey, Katie  Preschool camp action photos  $          65.00
 Sandry Fire Supply  Gas meter gas  $        243.95
 Schneider Graphics, Inc.  Logos for trailer  $        555.02
 Science Center of Iowa  Summer recreation program  $        500.00
 State Hygienic Laboratory  Water tests  $          78.00
 Sturtz, Jarrod  Cell phone reimbursement  $          35.00
 Sullivan, Elizabeth  Bootcamp instructor payment  $        490.00
 Sullivan, Elizabeth  Bootcamp instructor payment  $          98.00
 Sullivan, Elizabeth  Turbokick instructor payment  $        147.00
 Trzeciak, Kristy  Cell phone reimbursement  $          35.00
 UPS  UPS Shipping Charges  $          49.80
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $     1,261.41
 Veenstra & Kimm, Inc.  Engineering Services for Urban Renewal Plan Amendment 2018 – Ironwood Estate Plat 3  $        817.80
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $     1,185.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $        309.44
 Veenstra & Kimm, Inc.  Building Permit Fees for May 2018  $     2,873.90
 Verizon Wireless  Cell phone charges  $          92.43
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 6/1-6/30/18  $     7,416.80
 Walter’s Sanitary Service, Inc.  Container pickup  $          81.00
 Walter’s Sanitary Service, Inc.  Container rental  $          86.08
 Ziegler Power Systems  Preventive maintenance on generator at water treatment plant for FY 2019  $     3,307.17
 Ziegler Power Systems  Preventive maintenance on generator at wastewater treatment plant for FY 2019  $     3,460.46
 TOTAL  $   58,844.80
EXPENSE TOTALS PER FUND
General Fund  $   46,968.84
Water Fund  $     6,366.26
Sewer Fund  $     5,509.70
TOTAL  $   58,844.80
REVENUE TOTALS PER FUND
General Fund  $   29,387.78
Road Use Tax Fund  $   12,244.55
Employee Benefits Fund  $        531.16
Emergency Fund  $          74.63
TIF Fund  $        468.84
Debt Service Fund  $     1,619.72
Water Fund  $   22,228.55
Sewer Fund  $   50,502.93
TOTAL  $ 117,058.16

 

City Council Meeting Agenda 8/8/2018

To download agenda click here

Granger City Council Agenda

August 8, 2018 – 7 p.m.

City Hall, 1906 Main Street

 

 PUBLIC HEARING – on the proposal to enter into a Development Agreement with Granger Land Company, LLC and Pags & Sons, LLC.

 

  1. Roll Call
  2. Consent Agenda—Approval of Agenda; Approve July 11, 2018, Minutes; Library Report; Treasurer Report; Clerk Report
  3. Public Forum
  4. Ed Harney – water damage claim
  5. Development Agreement between the City and Granger Land Company LLC and Pags & Sons LLC
    1. City Attorney’s Report
    2. Action on Resolution 2018-32 – approving and authorizing execution of a Development Agreement by and among the City of Granger, Granger Land Company, LLC, and Pags & Sons, LLC
  6. Landing at Oxley Creek Plat 1
    1. Engineer’s Report
    2. City Attorney’s Report on filing of Maintenance Bonds, filing of Sidewalk Agreement, payment of water and sewer fees, and submittal of requiring platting documents
    3. Action on Resolution 2018-33 – accepting improvements
    4. Action on Resolution 2018-34 – approving Final Plat of Landing at Oxley Creek Plat 1
  7. Elaine and Jeffrey Swearngin – Plat of Survey of Lots 7 and 8, Block 2, Dale Meek’s First Addition
    1. Engineer’s Report
    2. Discussion and possible action on Resolution 2018-35 – approving encroachment easement agreement between the City and owners permitting an existing house to encroach into the City alley
    3. Action on Resolution 2018-36 – approving Plat of Survey of Parcel 18-99 and 18-100 of Lots 7 and 8 in Block 2 of Dale Meek’s First Addition to the Town of Granger
  8. Petition for Voluntary Annexation by Beneventi Chevrolet, Inc. and Carol Beneventi Family Trust, and Petition for Voluntary Severing of Territory by Beneventi Chevrolet, Inc.
    1. Action to set public hearing on Petition for Voluntary Annexation for 7 p.m. on September 12, 2018
    2. Both Petitions will be considered by Council on September 12th
  9. 2015 Urban Water Quality Initiative
    1. Engineer’s Report
    2. Discussion and possible action on liquidated damages
  10. The 2018 Sidewalk Improvement Program
    1. Engineer’s Report
    2. Action on Resolution 2018-37 – approving amendment to Agreement for Engineering Services to establish compensation for engineering services
  11. The Sidewalk Improvement Program – 2017 – Engineer’s Report
  12. Oxley Creek Improvements – lawsuit filed by subcontractor against contractor and City
    1. City Attorney’s Report on status of the matter
    2. Action to authorize City Clerk to issue check to contractor’s surety Granite Re, Inc. in the amount of $21,798.50
  13. City Engineer – Reports on any other projects and matters
  14. Action on Ordinance No. 372 – amending provisions pertaining to traffic regulations, first reading
  15. Action on Ordinance No. 373 – amending provisions pertaining to alcoholic beverage control, first reading
  16. Action on Ordinance No. 374 – amending provisions pertaining to cigarette and tobacco permits, first reading
  17. Action on Ordinance No. 375 – amending Code of Ordinances by adding a new chapter titled “Right-of-Way” and providing for a permit fee, first reading
  18. Public Works Report
  19. Police Report
  20. Fire Department Report
    1. Action to approve amended Constitution and By-Laws of Fire and EMS Departments
  21. EMS Department Report
    1. Review schedule of proposed fees for special event services, and action directing preparation of a Resolution
  22. Appointments to Parks and Recreation Board
    1. Council approval of Mayor’s appointment of Erik Smith to fill the vacancy created by the resignation of Lexi Diersen, for the term ending December 31, 2019
    2. Council approval of Mayor’s appointment of Ryan Castro to fill the vacancy created by the resignation of Angie Sebastian, for the term ending December 31, 2020
  23. Parks and Recreation Report
  24. Granger Days Report
  25. Report – Finance Committee – Bice and Schutt
  26. Approval of Bills for Payment
  27. Mayor’s Report
  28. Correspondence
  29. Adjournment

Kristy Trzeciak, City Clerk

City Council Meeting Minutes 6/13/2018

To download minutes click here

Mayor Tony James opened the City Council meeting at 7 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.

Roll Call:  Present:  Backous, Bice, Saak, Schutt          Not Present:  Bermel

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Police Report – From 5/7/18 to 6/10/18 reported 2 traffic control, 1 harassment, 3 suspicious person, 2 civil standby, 6 animal calls, 1 lift assist, 1 incomplete 911 call, 1 care break-in, 2 suspicious vehicle, 1 harassment (arrest warrant issued), 1 driving wrong way on Highway 141, 4 ambulance calls, 1 reckless driver, 4 motorist assists, 1 violation of no contact order, 1 parking complaint (citation issued), 1 gas drive off, 1 juvenile with alcohol, 2 parking complaints, 1 phone scam, 1 missing child, 1 bank alarm, 1 lost property (returned to owner), 15 citations, 12 warnings and 7 other agency assists.

Fire/EMS May Report shows there were 10 EMS calls, 1 motor vehicle accidents and 3 fires.  Action to approve job descriptions and pay rates for part-time staffing positions was approved by Bice, seconded by Saak.  All Ayes.  Action to approve election of Brad Feick as Ambulance/EMS Chief was approved by Saak, seconded by Backous.  Patty Tiernan is retiring with the EMS Department after nearly 22 years of service.  All Ayes.

Public Works Report – Public Works Director Jarrod Sturtz mentioned they have fixed one filter last week with the new media put in, and they will fill it with water and shock it with sodium permanganate and chlorine and then have it tested for bacteria.  The bad news is that all the materials have not been shipped, only enough was shipped to fix one filter.  Sturtz mentioned they are going to shut down filters one and two completely and run off of the good filter until the material arrives and they have fixed the other two.  Sturtz mentioned he should be receiving the material in the next couple of weeks.  Once all the filters have been replaced with the new media, he will flush the system.

Parks & Recreation Report – Jennifer Harned mentioned the first sand volleyball league will begin on Sunday, June 9th with 6 teams.  Babysitting clinic through ISU Extension will be held on Thursday, May 31st and Friday, June 1st and is nearly at capacity with 19 of 20 slots filled.  Summer bam bam and soccer registration closes this month.  Jennifer plans on shadowing two local programs in Johnston and Grimes this summer to get ideas on hosting a Safety Town next year for Granger.  Jennifer has been discussing with Playground Guardian on doing a full playground inspection by a certified inspector as well as an ADA Audit to make sure we are compliant.  Recently there have been other communities in Iowa who have been audited and Jennifer would like to stay ahead of this and make sure we are up-to-code.  Playground owners are required to follow the guidelines, laws, and standards with these three governing bodies:  Consumer Product Safety Commission (CPSC), ADA, and ASTM.  There has not been an inspection by a certified inspector who knows what to be looking for during inspections.  The Parks & Recreation department has a huge liability with playgrounds and needs to investigate and have a good understanding of proper care processes, record keeping, and administrative oversight necessary to own a playground or playgrounds.  Iowa City Schools and City of Cedar Rapids were investigated in the last few years by the Department of Justice.  Jennifer would like to move forward with having Playground Guardian come to complete an inspection.  Saak made motion to proceed with having Playground Guardian come to complete an inspection in the amount of $1900, seconded by Schutt.  All Ayes.  The Park & Recreation Board is evaluating the information from the public survey to create a plan going forward on how to improve the Parks & Recreation department.  There were many comments about the need for walking/bike trails and great ideas of new programs and offerings that Jennifer and the Parks & Recreation Board is considering to offer in the future.  It was decided that there will be no meeting for the month of July and beginning in August, the Parks & Recreation Board meetings will be moved to the first Wednesday of each month at 7 p.m.

Action on Ordinance No. 369 – providing for certain required stops in the Landing at Oxley Creek Plat, first reading was approved by Backous, seconded by Schutt.  All Ayes.  Backous made motion to waive the second and third readings, seconded by Bice.  All Ayes.

Action on Ordinance No. 370 – providing that residential sidewalks shall be at least five feet in width, first reading was approved by Schutt, seconded by Backous.  Backous made motion to waive the second and third readings, seconded by Schutt.  All Ayes.

Action on Ordinance No. 371 – amending Chapter 35 of the Code of Ordinances to change all references to the Ambulance Department and the Ambulance Chief (and other Ambulance references) to the EMS Department, the EMS Chief and EMS, first reading was approved by Schutt, seconded by Bice.  All Ayes.  Schutt made motion to waive the second and third readings, seconded by Bice.  All Ayes.

2018 Sidewalk Improvements Project – Action on Resolution 2018-13 – ordering construction of the 2018 Sidewalk Improvement Program, and fixing Wednesday, July 11th for hearing thereon and taking of bids on Tuesday, July 10th at 11 a.m. was approved by Schutt, seconded by Bice.  All Ayes.

2017 Sidewalk Improvement Project – Engineer Veenstra mentioned Holzworth Construction has agreed to fix the 120 feet of sidewalk by August 1st.  They have asked that we accept the project and pay all sums that are due except for the value of the replacement of the 120 feet of sidewalk until the work is completed.  The City will not agree to any further release beyond issues related to the thickness of the sidewalk.  Except for the issue related to the thickness of the sidewalk, the provisions of the maintenance bond against defects in materials and workmanship would still apply under the provisions of the maintenance bond.  Holzworth Construction would agree that all remaining cleanup items not associated with the replacement of the sidewalk, primarily grading, seeding, and removal of erosion control devices, would be completed under the contract and, if not completed, would be considered a defect subject to the provisions of the maintenance bond.  Action on Resolution 2018-20 – resolving disagreements between the City and contractor was approved by Saak, seconded by Backous.  All Ayes.  Action on Final Payment – Holzworth Construction, LLC (including release of retainage) – $5,446.19 and further authorizing payment of $2,866.00 upon completion of the replacement of 120 feet of sidewalk was approved by Backous, seconded by Saak.  All Ayes.  Action on Resolution 2018-21 – accepting the Sidewalk Improvement Program 2017 (final cost of $113,423.82) was approved by Bice, seconded by Schutt.  All Ayes.

2018 Amendment to Urban Renewal Area (Ironwood) – Engineer Veenstra mentioned the Urban Renewal Plan Amendment includes portions of Ironwood Estates Plat 3, including the street right-of-way, the new lot 44 and four single family residential lots.  The single family residential lots are included because storm sewer and sanitary sewer to serve the plat are being constructed across portions of these four lots.  As indicated in the Urban Renewal Plan Amendment these four lots are not considered as part of the request for any incremental taxes.  The incremental tax will be limited to those generated on lot 44.  The Urban Renewal Plan Amendment area includes the area to the east of Ironwood Estates Plat 3 where a portion of Linden Street is located.  This area is immediately north of the existing Urban Renewal Area and a portion of this Parcel A is required for the extension of Linden Street.  The description in the Urban Renewal Area follow the lots in Ironwood Estates Plat 3.  As of this date Dallas County records do not reflect Ironwood Estates Plat 3.  A portion of the Urban Renewal Plan Amendment is currently considered agricultural property.  The property owner, Granger Land Co LLC, will need to consent to including the area within the Urban Renewal Area.  This is the same situation that was addressed with the inclusion of agricultural land in the Twin Eagles Urban Renewal Area in 2016.  For purposes of the Urban Renewal Plan Amendment the Engineer has included a $1,500,000 cap on developer related expenses and included an allowance for the City to recover administrative and other associated costs.  The $1,500,000 cap may need to be revised before final adoption of the Urban Renewal Plan Amendment.  The cap should reflect the agreement between the City and Granger Land Co LLC relative to the maximum amount of costs that could be recovered for the public improvements within the Urban Renewal Area.  Action on Resolution 2018-15 – approving agreement between the Cities of Woodward and Granger approving the relocation of Grandwood Education Center from the City of Woodward to the City of Granger was approved by Schutt, seconded by Bice.  All Ayes.  Action on Resolution 2018-16 – setting Friday, June 22nd at 4 p.m. as the date of consultation with the taxing authorities and Wednesday, July 11th at 7 p.m. as the public hearing on a proposed Amendment No. 4 to the Granger Urban Renewal Plan in the City of Granger, State of Iowa, was approved by Backous, seconded by Schutt.  All Ayes.

Ironwood Estates Plat 3 – The City Attorney Ralph Brown mentioned they have received the maintenance bonds and the Engineer has reviewed them and they seem to be in order so the Resolution that was approved back in April approving the Final Plat can now be released.

Development Agreement with Eagle One Development, LLC (Lift Station) – Will Van Zee is requesting to increase dollar cap on the Development Agreement by $50,000.  The City approved Amendment No. 1 to the Development Agreement increasing the maximum amount of the Economic Development Grant to $550,000, but the cost of constructing the public improvements will exceed $550,000 and therefore the developer would like to increase the cap on the Development Agreement to $600,000.  This shall constitute the maximum amount of reimbursement for the public improvements.  Action on Resolution 2018-17 – fixing Wednesday, July 11th at 7 p.m. for the public hearing on the proposal to enter into an Amendment No. 2 to the Development Agreement with Eagle One Development, LLC was approved by Schutt, seconded by Saak.  All Ayes.

Oxley Creek Improvements – Engineer Veenstra mentioned we accepted the Oxley Creek Improvements Project back in April 2018 because there was a claim outstanding which started the time clock of which they either had to file suit between 30 and 60 days or they would lose their claim.  They filed suit on June 8th and the City is named as the party of the suit, although essentially all we are doing is holding the money and are waiting for the courts directive.  Backous made motion to authorize Attorney Ralph Brown to respond to Nichols Equipment, LLC regarding the lawsuit, seconded by Schutt.  All Ayes.

Beaver Crossing Plat 3 Final Plat – Action on Resolution 2018-19 – waiving the requirements of the subdivision ordinance was approved by Bice, seconded by Schutt.  All Ayes.

Discussion on possible permit fee for utility construction in public right-of-way.  Currently in Part 14 of the City of Granger’s standard specifications for public improvements and construction in public right-of-way refers to the application for a permit and provide a bond but without charging a fee.  The Public Works Director, Jarrod Sturtz, would like to charge a flat fee of $100 for the time to review and inspect the construction in public right-of-ways.  Attorney Ralph Brown will put an Ordinance together for the next Council meeting.

Engineer Veenstra mentioned there was an inspection today on the 2015 Water Quality Initiative Project and SRF is pushing us to terminate the contract with Iowa State Contractors and get someone else in to finish the project.  Engineer Veenstra mentioned to SRF that is was not that simple but that we do need to move on it because they are being nonresponsive.  Veenstra gave the City Attorney a letter today intended to be sent to the bonding company basically saying they have until June 29th to tell us their plan and until July 3rd to enter into an agreement for a fixed schedule to complete the work or on July 11th we will initiate action and terminate the contract and retain someone to finish the project.  Under the bond, the assured is obligated for all costs that we incur for default.  So if it costs the City $5,000 or more to finish the project, they are obligated under the bond to reimburse the City.  Our obligation is to give them notice.

Granger Days 2018 will be held Friday, August 24th and Saturday, August 25th.  Farm Rock will perform outside of Bud’s Pub on Friday night from 9 p.m. to 1 a.m.  Food by Gary Geneser and Kue’d Smokehouse.  There will be 5k race sponsored by Janning Family Chiropractic and Beemer Landscaping on Saturday starting at 8 a.m. (packet pick-up from 7-7:40 a.m. at race site).  The location of the race is at the Woodward-Granger Learning Center, 2200 State Street.  Early registration is due by August 1st and a Granger Days shirt will be given to the first 50 registrants.  There will be a pancake breakfast held at the Assumption Catholic Church from 8 a.m. to 10 a.m. sponsored by the Knights of Columbus.  The parade will begin at 10 a.m.  Beneventi Chevrolet will be having a car show from 10 a.m. to 2 p.m. Other events being held at Centennial Park will be inflatables, petting zoo, game truck, kid tractor pull, trampoline act, princesses, Jonathan May magician, bags tournament, volleyball tournament and movie in the park.  We will have many food vendors and vendors selling products also in the park.  Fireworks will be held at the Granger Community Center inside the ballfield.  And to end the night, Toaster will be hosting their 25th Anniversary show outside of Bud’s Pub from 9 p.m. to 1 a.m.  For more information on the events being held, to order Granger Day t-shirts or to enter the 5k, volleyball or bag tournament, please go to www.grangerdays.com or call City Hall.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Saak.  All Ayes.

Mayor appointed Schutt to the Finance Committee for another year ending June 30, 2019.

Backous made motion to add Playground Guardian to the bills for payment in the amount of $1900, seconded by Saak.  Saak made motion to approve all bills for payment, seconded by Schutt.  All Ayes.

Mayor Tony James mentioned the second community public forum was held Thursday, June 7th with a small group attending due to sporting games going on all over.  Some of the same people attended with a few newcomers.  The forum lasted about an hour with just a few questions from the public.  The review of the public forum will be issued in the July newsletter.  Mayor James mentioned the City of Johnston will hold a public hearing to consider the annexation proposal at their June 18th meeting in the Council Chambers of Johnston City Hall.  Mayor James has not heard anything back from anyone he has sent letters to regarding annexation to the East of Highway 17 except for the Lemasters which have property to the North of 110th Ave. The Council is in agreement to move forward with the Mayor talking with Lemasters about voluntarily annexation to the City.

Meeting adjourned at 9:10 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

JUNE 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 A & W Electric  Fix breaker tripping on scoreboard at Centennial Park  $       616.63
 Access Systems Leasing  Copier lease + usage  $       349.07
 Access Systems Leasing  Server lease + IT services  $       625.74
 AccuJet LLC  Clean filter at lift station  $    1,420.00
 AccuJet LLC  Clean filter at water plant  $    2,272.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       191.75
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       306.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       244.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       242.00
 Agsource Laboratories  Wastewater tests + UPS shipping charges  $       228.50
 Ahlers & Cooney PC  Amendment to Urban Renewal  $         74.00
 Ahler’s & Cooney PC  Work on Granger Land Co  $    1,092.00
 Arrow International  EZ IO Supplies  $    1,194.90
 Banleaco  Folder/Inserter lease  $       154.22
 Barnes & Noble  Nikelodeon slime  $         31.80
 Barnes & Noble  Books/DVD  $         64.83
 Barnes & Noble  DVDs  $         74.77
 Barnes & Noble  Books  $         13.59
 Barnes & Noble  Books  $         61.48
 Barnes & Noble  DVDs  $         29.98
 Barnes & Noble  Books/DVDs  $         55.63
 Barnes & Noble  Books  $       135.64
 Barnes & Noble  Books  $       124.76
 Barnes & Noble  Books  $         15.19
 Barnes & Noble  Books/DVDs  $         45.97
 Barnes & Noble  Books/DVDs  $       214.87
 Beneventi Chevrolet  Fuel lift pump assembly  $       620.54
 Bomgaars  Knee boots/gloves  $         31.97
 Bound Tree Medical  Albuterol/bandage/coveralls/bendable foam/suction bulb tip/electrodes  $       164.42
 Bound Tree Medical  Resuscitator mask/practi-valve training/vent mask  $       139.46
 Bound Tree Medical  Baby manikin  $       114.99
 Brown, Fagen & Rouse  Legal services for June 2018  $    2,475.00
 Burns, Brandon  Cell phone reimbursement  $         35.00
 Casey’s General Stores  Fuel  $    1,727.30
 Clive Power Equipment Co.  Push mower/safety glasses  $       345.54
 Core & Main  Blue marker paint/green marker paint/wire marking flags  $       262.68
 Culligan Water of Adel  Bottled water + cooler rental  $         29.80
 D & K Products  Weed killer/erase tank cleaner/fertilizer  $       595.18
 Dallas County EMS  Ambulance tiering services  $       150.00
 Dallas County News  Subscription renewal  $         46.00
 Demco  Stickers/notepads/magnetic picture frame/craft dough/kazoos/flutes/cowbells/
 water game/keychains/whistles  $       150.18
 Demco  Drawstring backpacks  $         19.50
 Demco  Rock book bag w/loop handle  $         38.25
 Demco  Colored pencils w/sharpener  $         25.85
 Demco  Long book jacket covers  $         31.94
 Demco  Vistafoil laminate/poly sealing tape clear  $         98.69
 Electric Pump  Lift station pump repair  $    1,104.05
 Electric Pump  Lift station pump maintenance for 3 years  $    1,200.00
 Electrical Engineering & Equip. Co.  Butt Splices  $         57.74
 Empowerment Solutions, LLC  Changes to parks & rec page for Bricks 4 Kidz  $         18.75
 Enaqua  UV bulbs  $    2,647.00
 ESO Solutions, Inc.  Fire software upgrade  $    3,480.00
 Feick, Brad  Cell phone reimbursement  $         35.00
 Fire Recovery EMS  May billing  $       332.20
 Fluidyne Corporation  Replace output module for YSI controller/LUT flow controller/
 sigma submersible level transducer – due to lightning strike  $    6,643.46
 G & L Clothing  Clothing – Mullins  $         12.60
 G & L Clothing  Clothing – Mullins  $       236.49
 G & L Clothing  Clothing – Feick  $         84.00
 Galls  Uniforms – Hocking  $       175.93
 Galls  Uniforms – Hocking  $       297.96
 Gatehouse Media  Publications  $       397.43
 Gatehouse Media  Publications  $       181.24
 Gragg, Joanna  GCC rental reimbursement  $       100.00
 Grainger  Bin cabinet  $    2,145.00
 Grimes Fire and Rescue  Ambulance tiering services  $       200.00
 Harned, Jennifer  Cell phone reimbursement  $         35.00
 Hawkins Inc.  Chlorine/sodium permanganate  $    1,043.77
 Hawkins Inc.  Sodium permanganate  $       159.94
 Heartland Flags  Flagpole rope  $         20.00
 Highway 141 Association  Garage sale dues  $       100.00
 Invictus Construction Management  Removal of wall in conference room  $    3,995.00
 Iowa Department of Transportation  Telespar posts/anchors/rivets  $    1,043.00
 Iowa One Call  811 faxes  $         61.10
 Iowa One Call  812 faxes  $         52.20
 Iowa Prison Industries  HDW brackets/set screws  $       103.50
 Iowa Prison Industries  Street signs/stop signs/no parking signs/handicap sign/HDW brackets/HDW bracket round pipe  $       627.09
 ISU Extension  Babysitting class instructor payment  $       380.00
 ISU Treasurer’s Office  Pumping apparatus D/O handbook 3rd edition  $       396.00
 Jetco, Inc.  WTP network issues  $       354.05
 Jones Creek Apparel  Summer camp t-shirts  $       162.75
 Kempker’s True Value  RTV silicone  $           4.29
 Kiesler’s Police Supply, Inc.  Mossberg tactical shotgun  $       625.01
 MCHS EMS Program  LUCAS device training  $           5.00
 Metering & Technology Solutions  Model 25 orion renders meter readers  $       333.96
 Miller, Tabitha  CPR instruction payment reimbursement  $         80.00
 Miller, Tabitha  Channing Bete heartsaver AED/CPR/first aid training supp/BLS training manual payment reim.  $       586.97
 Mullins, Aaron  Cell phone reimbursement  $         35.00
 Office Depot  Copy paper/ink  $         88.05
 Office Depot  HP officejet printer/ink  $       155.19
 Office Depot  Toner  $       149.98
 Office Depot  Chair/ink/toner/copy paper  $       648.53
 Office Depot  3-ring binders/dividers/sheet protectors/trifold paper/toner/business cards  $       450.04
 Office of Auditor of State  Annual examination services for FY 2017 and annaul exam filing fee  $    4,360.00
 Perry Recreation Department  Swim lessons instructor payment  $    1,008.00
 Pink Stew Entertainment  2 magic shows for summer camp  $       170.00
 Plumb Supply Co.  PVC Coupling  $           7.18
 Polk City Fire & Rescue Department  Ambulance tiering services  $       200.00
 Praxair  Oxygen  $       393.31
 Purchase Power  Postage  $       400.00
 Racom  EDACS Access  $       470.00
 Ramsey, Katie  Action photos for parks & rec  $         65.00
 Ramsey, Katie  Action photos for parks & rec  $         65.00
 RMA Armament  2 ballistic vests  $       551.44
 Root, Cherina  First aid/CPR/AED instructor payment  $       320.00
 Sam’s Club  Cleaning supplies  $       119.92
 Sandry Fire Supply  PSI nozzle  $    1,048.80
 Sandry Fire Supply  Multigas detector  $       934.95
 Sherwin Williams Co.  Wall and ceiling paint for the community center  $       755.25
 Signature Sign and Graphic Studio  Movie and yoga banner  $       303.12
 State Hygienic Laboratory  Water tests  $         52.00
 Strauss Security Solutions  Replace lock on store room between restrooms & ballfield  $       304.50
 Sturtz, Jarrod  Cell phone reimbursement  $         35.00
 Terminal Supply Co.  Rust converter/primer/hex screws/shrink ring terminal  $         88.25
 Tiernan’s Service Center  Tires mount and balance on 2016 Ford F350  $    1,066.88
 Tiernan’s Service Center  Tire repair on John Deere tractor  $         25.00
 Tiernan’s Service Center  Oil change on 2016 Ford F350  $         40.00
 Trzeciak, Kristy  Cell phone reimbursement  $         35.00
 Trzeciak, Kristy  GCMOA luncheon mileage reimbursement  $         18.85
 Ultramax  Ammo for 223 duty rounds  $       333.00
 UPS  UPS Shipping Charges  $         12.68
 UPS  UPS Shipping Charges  $         52.98
 UPS  UPS Shipping Charges  $         38.45
 UPS  UPS Shipping Charges  $         15.63
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $       378.00
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $    4,789.46
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2017  $       956.93
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $    4,383.40
 Veenstra & Kimm, Inc.  Engineering Services for Twin Eagles Point Plat 3  $         60.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $       124.41
 Veenstra & Kimm, Inc.  Engineering Services for Grandwood Education Center Site Plan  $         11.92
 Veenstra & Kimm, Inc.  Building Permit Fees for April 2018  $    1,108.80
 Veterinary Medical Associates, PC  Hospitalization/euthanasia/cremation of canine  $         25.50
 Verizon Wireless  Cell phone charges  $         87.43
 Walter’s Sanitary Service, Inc.  Residential garbage reimbursement 5/1-5/31/18  $    7,314.60
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $       271.12
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $         80.92
 WesTech  Water filter repair parts/media/air scour header/field service for inspection  $  54,680.00
 Zap Laser Tag  Summer camp activity  $         78.75
 Zap Laser Tag  Summer camp activity  $       236.25
 Ziegler Power Systems  Lift station generator annual maintenance  $    1,377.99
 TOTAL  $137,281.55
EXPENSE TOTALS PER FUND
General Fund  $  56,544.93
Road Use Tax Fund  $    1,921.84
Water Fund  $  60,989.63
Sewer Fund  $  17,825.15
TOTAL  $137,281.55
REVENUE TOTALS PER FUND
General Fund  $  39,632.78
Road Use Tax Fund  $  14,966.31
Employee Benefits Fund  $    3,097.92
Emergency Fund  $       435.25
TIF Fund  $       147.17
Debt Service Fund  $    8,974.33
Water Fund  $  30,403.29
Sewer Fund  $  50,168.01
TOTAL  $147,825.06

Granger City Council Meeting Minutes 5/9/2018

To download minutes click here

Mayor Tony James opened the Public Hearing on amendment to FY 2017-2018 Granger City Budget at 7 p.m. at City Hall, 1906 Main Street, Granger, Iowa 50109.  With no oral or written comments, the public hearing was closed at 7 p.m.

Mayor James opened the regular City Council meeting at 7 p.m.

Roll Call:  Present:  Backous, Bermel, Bice, Saak, Schutt

Backous made motion to approve the consent agenda, seconded by Bice.  All Ayes.

Police Report – From 4/9/18 to 5/6/18 reported 2 parking issues, 1 theft, 4 citizen arrests, 2 suspicious persons, 3 alarm calls, 3 traffic controls, 5 ambulance, 3 fire, 1 dog bite, 1 accident, 1 arrest warrant check, 4 animal calls, 3 motorist assists, 1 vehicle check, 1 theft, 1 criminal mischief, 1 trespass, 1 neighbor dispute, 1 storm watch, 1 reckless driver, 1 compression brake enforcement, 6 citations, 10 warnings and 9 other agency assists.  Part-time police officer, Chris Knouse works about 20 hours a week at Granger and works in Madrid as well.  He has been working the nights when someone is not on duty to have coverage for 7 days during the week.  Knouse has been in law enforcement for over 30 years.

Fire/EMS April Report shows there were 16 EMS calls, 3 motor vehicle accidents, 3 fires and 3 mutual aids.  Action to approve receiving and UTV from Struthers Brothers and an enclosed trailer from the EMS Auxiliary was approved by Bice, seconded by Schutt.  The UTV will be leased for 11 months each year and then renewed at no cost to the City except to insure.  It will be used for grass fires and brush fires or hauling water.  The enclosed trailer will be equipped with a water pump which will cost $3-$500.  The lease agreement will need to be signed by the Mayor.  Feick mentioned the fuel issues with the ambulance with repairs of about $700.

Public Works Report – Public Works Director Jarrod Sturtz mentioned they have fixed one filter last week with the new media put in, and they will fill it with water and shock it with sodium permanganate and chlorine and then have it tested for bacteria.  The bad news is that all the materials have not been shipped, only enough was shipped to fix one filter.  Sturtz mentioned they are going to shut down filters one and two completely and run off of the good filter until the material arrives and they have fixed the other two.  Sturtz mentioned he should be receiving the material in the next couple of weeks.  Once all the filters have been replaced with the new media, he will flush the system.

Parks & Recreation Report – Jennifer Harned mentioned the mother/daughter tea party event was held on Saturday May 5th and was a success.  Twelve mothers and daughters attended as well as a special visit from Princess Cinderella.  The first will workshop was hosted with Letsch Law Firm from Grimes with 8 participants registered.  Champ soccer ended in April with another successful session as well as rounded minds tumbling.  Both will return next year.  Swim lesson partnership with Perry for June are nearly at capacity with two openings left.  The July session is over half full as well.  The first sand volleyball league will begin this summer leading up to Granger Days.  Little league is in full swing.  Evaluation of the field usage policy will be done at the end of the session to see where improvement is needed.  Summer bam bam and soccer registration closes in June.  Rebekka Maas and Harned are working with two different playground design companies to design a future inclusive playground project.  Harned hopes to have the design completed in June.  After this is done, the next step is to discuss with variety club on their involvement in the project.  The community center is being rented every weekend in the month of May with graduation parties and June has weddings and events on the calendar as well.  A & W Electrical will be fixing the circuit to the scoreboard and the outlet behind the backstop at Centennial Park.  Harned also mentioned the clock is not working again at Centennial Park.  They will not be fixing it at this time, but are looking into other options at this time.  Sturtz was going to call the company that fixed it since the motor is only 6 months old.

Mike Greif request to extend health/dental insurance with the City with premium to be reimbursed.  Iowa Code Section 509A.13 states that a governing body, a county board of supervisors, or a city council has procured for its employees accident, health, or hospitalization insurance, or a medical service plan, or has contracted with a health maintenance organization authorized to do business in this state, the governing body, county board of supervisors, or city council shall allow its employees who retired before attaining sixty-five years of age to continue participation in the group plan or under the group contract at the employee’s own expense until the employee attains sixty-five years of age.  Saak made motion to approve the request for Mike Greif to extend his health/dental insurance with the City with the premium to reimbursed, seconded by Backous.  All Ayes.

Kidsave Coordinator, John Erikson, mentioned that there will be a Kidsave Cookout on Saturday, June 9th at the Granger Community Center from 4-9 p.m.  This family friendly event will have live music, silent auction, lawn games, bouncy houses, magician, acrobatics, food and drinks.  Tickets are $25 per person or a cap of $50 for families and they can be purchased at www.Kidsave.org.  Kidsave is an organization that finds homes for older children in need of permanent families.  Action to approve free community center half day rental as a silent auction item at the Kidsave Cookout Event, was approved by Backous, seconded by Bermel.  All Ayes.

Granger Trails Committee – Sarah Watts mentioned that Granger was one of 10 communities chosen to participate in the 2017 Iowa Living Roadways Community Visioning project.  Community Visioning is funded by the Iowa Department of Transportation and led by Trees Forever and Iowa State University Extension and Outreach.  Fifteen residents served on the Granger Community Visioning steering committee.  Fifty-eight residents attended the Granger’s transportation assets and barriers focus groups.  Two hundred and four residents completed a transportation behaviors and needs survey.  The goals are to improve pedestrian safety at highway crossing, develop local trail system, enhance regional trail connectivity and enhance community identity and character.  The proposed projects are to create various multi-use paths throughout the community, connect trails to regional destinations such as Jester Park, Polk City, Grimes, etc., install a pedestrian bridge to provide connectivity between parks on each side of Oxley Creek and add a trail hub to function as the heart of Granger’s park land, enhance downtown with decorative wheel monument and guardrails and fencing and add planters, trees and streetlights along Main and Broadway Streets.  Add a trail hub along Sycamore with enhancements such as a Granger welcome sign, wayfinding and planters.  Add highway crossing such colored concrete, raised medians or signage on Highway 141.  For more information visit http://www.communityvisioning.org/granger/.  The first initial project would be included with the 2018 Sidewalk Project to add a pedestrian bridge and connect the sidewalk from the parks on each side of Oxley Creek.  Action to approve the Granger Trails Committee to apply for the Wellmark Grant which is a matching grant for $25,000 which is due June 8th to be signed by the Mayor was approved by Bice, seconded by Bermel.  The grant would then be used to add the trail hub that would function as the heart of Granger’s park land.  The Granger Trails Committee meets the 1st Wednesday of each month at the community center from 6-8 p.m.

Grandwood Education Center – The Plan and Zoning Commission recommended approval of the Site Plan (including a storm water drainage report, together with a landscaping plan, grading plan and utility plan) as submitted to compliance with the recommendations and cautions from the City Engineer.  The Plan and Zoning Commission has recommended that the Council approve the material for the proposed building with color matching recessed exposed fasteners pursuant to Section 158.08 (5) of the Code of Ordinances which permits the Council, in its sole discretion and after receiving a recommendation from the Plan and Zoning Commission, to approve additional primary materials on a case-by-case basis, provided that such materials exhibit the structural strength and permanency desired, contain sufficient architectural relief, and do not detract from the desired aesthetic character of the building and surrounding area and the Commission recommended approval of the Architectural Plan as provided in the foregoing clauses.  Action on Resolution 2018-11 – approving Site Plan was approved by Bice, seconded by Schutt.  All Ayes.  Action on Resolution 2018-12 – approving Architectural Plan using alternate material recommended by Plan and Zoning Commission was approved by Bice, seconded by Saak.  All Ayes.

Urban Renewal Area Amendment (and Development Agreement) – portion of Ironwood Estates.  Action to approve Engagement Letter with Ahlers & Cooney, P.C. to be signed by the Mayor was approved by Backous, seconded by Saak.  All Ayes.  Action to authorize City Engineer to proceed with preparation of Amendment of Plan was approved by Bice, seconded by Bermel.  All Ayes.

Ironwood Estates Plat 3 – Action to approve revision to Final Plat to change bi-attached lots to single lots rather than half lots was approved by Schutt, seconded by Bice.  All Ayes.

2018 Sidewalk Improvements Project – Engineer Veenstra mentioned the project does not include the installation of the pedestrian bridge that would cross Oxley Creek as part of the Granger Trails project proposal.  The bridge is 60 feet long and the floodplain is wider than that so we will need to go through the process of getting a permit.  The process in getting permit may take a while but the bridge will probably be installed by a different company than who is constructing the sidewalk project, so we do not foresee any delay in the sidewalk construction.  The estimated sidewalk project cost is $188,000 excluding the pedestrian bridge.  Before we can go out for bids for the sidewalk project, the Council needs to decide if we are allowing property owners to construct their own sidewalk according the plan in lieu of being assessed.  If someone wants to do this, then we need to pull that portion out of the project.  The City Attorney Ralph Brown would need to establish terms and conditions in an agreement to be sent to the property owners with a deadline to submit to the City to decide if they want to construct their own sidewalk.  The Council decided that the grading will be undertaken by the City’s contractor.  The sidewalk construction can only be undertaken by the homeowner and not by a third party.  In the event the homeowner fails to install the sidewalk within the 21 day period and the City contractor has not installed the sidewalk by that date the City can require the City contractor to install the sidewalk at the unit price in the contract.  The property owner will be assessed the normal amount in this instance.  In the event the City determines that the sidewalk constructed by the homeowner is deficient, defective, or in any way does not comply with the City’s specifications, the City Engineer may require the homeowner to remediate the sidewalk construction to the City’s satisfaction within a reasonable time.  A couple of homeowners present are interested in constructing their own sidewalk but all property owners affected in the project will be offered the opportunity as well.

2017 Sidewalk Improvement Project – Engineer Veenstra mentioned the contractor is still working on the cleanup list not associated with the replacement of the sidewalk, primarily grading, seeding and removal of erosion control devices, would be completed under the contract and, if not completed, would be considered a defect subject to the provisions of the maintenance bond.  The Council would like Veenstra to ask Holzworth Construction to agree to replace the 120 feet of sidewalk.  The City would withhold payment for the value of the replacement until the work is completed.

Beneventi Chevrolet request for voluntary annexation which would result in a net gain of taxable land to the City of Granger of 1.36 acres and voluntary severing of property was approved by Bermel, seconded by Saak.  All Ayes. Engineer Veenstra mentioned there will be a FEMA meeting at City Hall on May 22nd at 10 a.m.

Council member Schutt mentioned the Twin Eagles sign in front of his house is covered with bushes, etc. and he would like to take care of it himself and put in flowers to clean it up.  Schutt mentioned at the MLA meeting they were talking about how to make your City look better and with the new developments going in and not a lot of trees that the thought was we could promote residents to put in a tree and bring in a receipt and the City would reimburse a percentage back to the resident.  Sturtz mentioned that a lot of the developers are now required to put in trees, as in his development of Ironwood Estates as an example.  The follow-up on engine braking on Highway 17/Twin Eagles – Attorney Ralph Brown mentioned there are signs on Highway 17 and the City has Ordinance No. 238 on prohibiting engine compression braking and the police have started to enforce it.  Mayor Tony James mentioned he has a fax number and another address to try to reach out to Mr. Pennington but other than that he would plan to put everything together that he has so far and report at the June Council meeting.  He also tried to reach out to Beneventi with no luck but will keep trying.

Action on Resolution 2018-14 – approving amendment to FY 2017-2018 Granger City Budget was approved by Schutt, seconded by Bermel.  All Ayes.

Schutt reported for the Finance Committee that all information at this time was in order.  Backous made motion to approve the report, seconded by Bermel.  All Ayes.

Schutt made motion to approve bills for payment, seconded by Bermel.  All Ayes.

Mayor James mentioned there will be a community forum at the community center on Thursday, June 7th from 6-8 p.m.  He talked about the MLA academy that Saak, Schutt and he attended and that Part 3 of the academy was the most informative of the three.  They talked about economic development, nuisance abatement, community branding and capital improvement plans.  One thing he took away from the meeting is the nuisance and sidewalk cleanups to get a better curb appeal in your community.  Mayor James will take a closer look at our ordinances and see what we have for possibilities and potential and the legal ramifications.  Ralph Brown mentioned the City currently has letters for mowing, junk vehicles, etc. that we can send for cleanup.  Mayor James mentioned for economic development he reached out to Mr. Beneventi and will be reaching out the Bob and Jane Sturgeon that own land East of town.  The MLA academy mentioned listing properties on the City website that are available for sale and for how much.  He also mentioned he has been in contact with someone he knows from Northland Securities which help with budgeting, bonds, etc. and that he would get some information out to the Council to review.

 

Meeting adjourned at 9:46 p.m.

 

_____________________________________

Tony L. James, Mayor

Attest:  _________________________________

Kristy Trzeciak, City Clerk

 

 

MAY 2018 CLAIMS
VENDOR DESCRIPTION AMOUNT
 Access Systems ShadowProtect SPX Desktop Edition license renewal for Police Dept.  $         40.00
 Access Systems Leasing  Copier Lease + Usage  $    1,071.72
 Access Systems Leasing  Server Lease + IT Services  $       625.74
 AccuJet LLC  Clean Filter at Water Plant  $    1,555.95
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       333.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       264.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       228.50
 Agsource Laboratories  Wastewater Tests + UPS Shipping Charges  $       315.00
 Ahlers & Cooney PC  Review Oxley Creek Improvements File  $       588.00
 Banleaco  Folder/Inserter Lease  $       154.22
 Barnes & Noble  Books/EGC Cert  $         71.98
 Barnes & Noble  Books  $         33.20
 Barnes & Noble  DVDs  $         49.99
 Barnes & Noble  Books  $         42.39
 Barnes & Noble  Books/DVDs  $         50.58
 Barnes & Noble  Books  $         26.09
 Barnes & Noble  Books/DVDs  $         58.57
 Barnes & Noble  Books  $         22.38
 Barnes & Noble  Books  $         39.95
 Barnes & Noble  Legos/EGC Cert  $       124.75
 Beneventi Chevrolet  Fuel Filter Replacement  $       244.52
 Beneventi Chevrolet  Police Car Repair  $    5,520.82
 BlackBurn Mfg. Co.  Pesticide Flags/New Screen  $       109.67
 Bomgaars  Adjustable Wrench  $         17.98
 Bound Tree Medical  Gauze Pads/Curaplex Alcohol Pads/Gloves/Curaplex Cold Packs/Hazardous Waste Bag  $       175.25
 Bricks 4 Kidz  Instructor Payment  $       113.05
 Brown, Fagen & Rouse  Legal Services for May 2018  $    2,475.00
 Burns, Brandon  Cell Phone Reimbursement  $         35.00
 Casey’s General Stores  Fuel  $    1,328.99
 Capital City Equipment Co.  Pin Flex/Tooth for Bucket/O’Ring/Coupler  $       105.61
 Capital City Equipment Co.  Oil Filters/Fuel Filters  $       362.01
 Capital City Equipment Co.  Skidloader Repair  $    2,637.35
 Central Iowa Distributing  Trash Bags/Soap/Dispensers  $       125.80
 Culligan Water of Adel  Bottled Water + Cooler Rental  $         23.55
 D & K Products  Fertilizer/RTU  $    1,478.50
 Dallas County Treasurer  Library Building Property Tax  $       973.00
 Data Technologies, Inc.  Utility Billing E-Bills Module  $       942.50
 Demco  Posters/Bookmarks/Stickers/Coloring/Book Bag/Backpack/T-shirts/Window Clings/Notepad  $       185.26
 Demco  Bluetooth Speaker  $         72.94
 Demco  Posters/Bookmarks  $         31.92
 Emergency Apparatus Maintenance  E271 Pump Test/T276 Pump Test  $    1,576.74
 Feick, Brad  Cell Phone Reimbursement  $         35.00
 Fire Recovery EMS  April Billing  $       339.60
 G & L Clothing  Clothing – Feick  $       127.50
 Galls  Shirts – Chief Owen  $       117.00
 Grimes Tire & Auto Center Inc.  Tire Alignment on Police 2013 Ford SUV  $       250.04
 Hach  Alkaline/Pan Ind Solution/Ascorbic Acid/Ferrover Iron Reagent  $       257.29
 Harned, Jennifer  Cell Phone Reimbursement  $         35.00
 Harney, Tim  Storage Facility Rental on Unit #6 – 7/1/18 – 12/31/18  $    1,650.00
 Hawkins Inc.  Chlorine/Sodium Permanganate  $    1,208.68
 Heartland Flags  American Flags  $         80.00
 Iowa Prison Industries  Speed Limit Sign  $         61.60
 ISU Treasurer’s Office  FSTB WFS  $       580.00
 Javaux, Nancy  CHAMP Instructor Payment  $       306.00
 Javaux, Nancy  CHAMP Instructor Payment  $       204.00
 Javaux, Nancy  CHAMP Instructor Payment  $       204.00
 Keystone Labs  Water Tests  $         28.00
 Keystone Labs  Water Tests  $         31.00
 Logan Contractors Supply, Inc.  Spring/Fall Pothole Patch  $       378.00
 Mosquito Control of Iowa  2017 Mosquito Control  $    4,030.00
 Mullins, Aaron  Cell Phone Reimbursement  $         35.00
 Office Depot  Ink/Toner/Cups  $       127.22
 Office Depot  Copy Paper/Envelopes/Flyer Paper/Brochure Paper/Astro Paper  $       107.80
 Phonesavanh, Vone  Yoga Instructor Payment  $       171.50
 Physio-Control Inc.  Annual Maintenance FY19  $    1,632.96
 Plumb Supply Co.  Purple Primer/IPS Clear Cement  $         25.93
 Polk County Public Works  Routine Maintenance NW 110th Ave.  $       517.00
 Praxair  Oxygen  $       229.05
 Purchase Power  Postage  $       400.00
 Quick Oil Co.  Fuel Tank  $       526.10
 Quick Oil Co.  Fuel for Generator  $       977.26
 Quick Oil Co.  Fuel for Generator  $       319.38
 Racom  EDACS Access  $       470.00
 Sam’s Club  Batteries/Cleaning Supplies/Labels  $       227.71
 Sandry Fire Supply  Fusion Gloves  $       247.47
 Sandry Fire Supply  Coat/Pants  $    5,951.51
 Schneider Graphics Inc.  Decals for Police Car  $       435.12
 Sherwin Williams Co.  White Traffic Pant  $       207.60
 Simply You Photography  Tumbling Action Photos  $         65.00
 Simply You Photography  CHAMP Action Photos  $         65.00
 State Hygienic Laboratory  Water Tests  $         26.00
 Sturtz, Jarrod  Cell Phone Reimbursement  $         35.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         14.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $       147.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $         42.00
 Sullivan, Elizabeth  Morning Bootcamp Instructor Payment  $       343.00
 Trzeciak, Kristy  Cell Phone Reimbursement  $         35.00
 UPS  UPS Shipping Charges  $         52.98
 Valley West Hy-Vee  Freezer Meal Instructor Payment  $       351.00
 Veenstra & Kimm, Inc.  Engineering Services for Landing at Oxley Creek Plat 1 & 2  $       329.02
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2017  $       216.44
 Veenstra & Kimm, Inc.  Engineering Services for Sidewalk Improvements Program 2018  $  12,786.60
 Veenstra & Kimm, Inc.  Engineering Services for Highway 17 Traffic Study  $         60.00
 Veenstra & Kimm, Inc.  Engineering Services for Ironwood Estates Plat 3  $       274.41
 Veenstra & Kimm, Inc.  Building Permit Fees for March 2018  $       680.00
 Verizon Wireless  Cell Phone Charges  $         87.43
 Walter’s Sanitary Service, Inc.  Residential Garbage Reimbursement 3/1/18-3/31/18  $    7,212.40
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $         62.33
 Walter’s Sanitary Service, Inc.  Container Rental Fee  $         86.08
 Woman’s Day  Library Magazine Subscription  $           8.48
 TOTAL  $  69,742.96
EXPENSE TOTALS PER FUND
General Fund  $  58,163.58
Road Use Tax Fund  $    4,786.15
Water Fund  $    3,887.31
Sewer Fund  $    2,905.92
TOTAL  $  69,742.96
REVENUE TOTALS PER FUND
General Fund  $263,722.86
Road Use Tax Fund  $    6,059.72
Employee Benefits Fund  $  46,347.48
Emergency Fund  $    6,512.64
TIF Fund  $  46,860.29
Debt Service Fund  $142,432.51
Water Fund  $  20,369.21
Sewer Fund  $  39,645.75
TOTAL  $571,950.46